2017 Best Software to sync Android with Outlook, sync iPhone with Outlook

Outlook on your PC is primarily an Email too.  You want to quickly intake, process and reply to emails.

Your phone, however, is a mobility tool.  You want to be reminded of your appointments, get directions, and quickly call or text people to smooth your schedule.

What would have made a lot of sense, is if Android and Apple had gone to Microsoft and said “Hey you have a lot of people using Outlook, so let’s work together to make a mobile version of it.”  They didn’t, however.  In fact, nether Android or Apple development teams ever used Outlook.  Google (developer of Android) is primarily a linux shop, and Apple is; well Apple.

So it was a great relief when Microsoft decided to create the Outlook App.  Finally, we can have Outlook on Android and iPhone.  Then, before it was even out, they decided that changing your Email Flow was the primary role of Outlook on the phone, and so they started futzing with that.  I have a big message for Microsoft:

MY PHONE IS NOT MY PRIMARY EMAIL DEVICE! 

In fact, I find email on the phone very awkward.  And I don’t care how much you change the flow and focus, I really don’t do much more on my phone than just read my email until I can get to the office to process it.

What I do on the phone is carry it, answer it, have it remind me of stuff.  For these tasks, the Outlook App is really basic.  That’s why it’s great that there is DejaOffice!

Samsung Galaxy S8 Outlook SyncDejaOffice does all the things that Outlook on the PC, but it does it in a mobile way.  For instance, appointment reminders are persistent, just like on the PC.  They ring quietly every few minutes, until I dismiss them.  My DejaOffice Calendar has all my colors.  My DejaOffice appointments all have locations.  And My tasks are easy to add and check off.  Finally, everything I do, including text messages, are put into Journal so I have a record.

On the PC I use CompanionLink Express with Real-time Sync through DejaCloud.  This instantly transfers my Contacts, Calendar, Tasks and Notes from Outlook to my DejaOffice on Android.  If I make a new appointment in DejaOffice, it goes to Outlook through DejaCloud within five seconds.  No waiting, no duplicates.  Definitely a boost to my mobile productivity.

DejaOffice is available for Android and iPhone.  It’s a free download.  Check it out.

How to sync Outlook to Galaxy Note 8 – Contacts, Calendar, Tasks and Notes

What we all want, is something that works like Outlook on the phone.  Not for email, but for scheduling, task management and mapping.

Try this:

  1. Download DejaOffice on your Galaxy Note 8
  2. Download CompanionLink for Outlook on your PC.
  3. Configure them for DejaCloud Sync
  4. Watch your Outlook Contacts and Calendar appear on your phone.

DejaOffice is Free.  CompanionLink runs on a two-week trial.

I’m all up and running on Galaxy Note 8 now.  Transition is as smooth as can be using Samsung Smart Sync and DejaCloud Sync.

  1. Install SmartSync and sync all my apps.
    1. This works great, but in every app, all the settings are lost.
    2. So I make a list, and set them back up one-by-one
  2. Set my DejaCloud login and password
    1. DejaOffice synchronizes automatically.

I like the larger screen on the phone.  In fact, my main complaint with Galaxy Note 8 is that I’d like the screen to be a bit wider.  I do a lot of reading on the phone, and a little more space would be nice.  As it is, it is slightly larger than Galaxy S8-Plus and this will work for now.

 

Special features of DejaOffice:

  • Time zone management, so when you land your Calendar doesn’t go wonky
  • Calendar Colors that match Outlook
  • Templates that save time entering new Appointments and Tasks
  • Persistent alarms to be sure I don’t miss anything.
  • Recurring tasks compatible with Outlook
  • Optional:  Franklin Covey task priorities  A1, B2, C99
  • Works same on Android and iPhone, Phones and Tablets.

Check out https://www.dejaoffice.com for more information.

DejaOffice Contact Widget – All your Contacts on your Android Home Screen

I was talking to my developer about the limits of Android Widgets. A widget uses Android memory to store stock data. Since Android 3.0 we’ve been able to scroll widgets.  This allows us to store more data than shows on the screen, allowing you to scroll to see it all.

I asked him what the limit was.

My developer didn’t know.

So I said “Let’s try making a contacts widget.”

“For what contacts?” he asks.

“All of them”, I answer.

So he does!

DejaOffice for Android now gives you an Android Desktop widget that shows All of your DejaOffice contacts. Whether that is 300, or 3000 or 30,000, they are all there.

From the Desktop Widget, you can dial the phone, email or text any contact on your list. All without opening any apps. Give it a try!

From Android Desktop, Long Press to get the menu for Widgets.  Select DejaOffice.  Select Contacts View 4×4. Place it on your desktop.  On most phones you can resize this to be any size you find convenient.

DejaOffice also provides widgets for Month View, Today, Tasks, and Memos.

Samsung Galaxy S8 Outlook Sync

Sync Galaxy S8 to Outlook without using Exchange

How to Sync Galaxy J3, J5 and J7 (2017) to Outlook

If you need Contacts, Calendar, Tasks and Notes on your Galaxy J3, J5 or J7 (2017) phone, you can easily and securely sync using the DejaOffice App (free) by CompanionLink Software.

DejaOfficej3j5j7-sm

DejaOffice and CompanionLink for Galaxy J3, J5 and J7 (2017)

CompanionLink offers several secure sync methods; USB Sync (most secure), Wi-Fi, Bluetooth and DejaCloud sync.  You do not need an Office 365 Account to use DejaOffice and CompanionLink.  All you need is Outlook and your Phone.

Why you need a Smart Switch alternative

Samsung has a generic utility called Smart Switch, and in the past offered Samsung Kies to sync with Galaxy S5.  These are very basic programs that do not work well.  You can read about these problems here, here, and here. You can also read about one USATODAY.com editor’s experience using Kies.

If you value your Outlook data, sanity, or just need a solution that works out of the box with the new Galaxy phone, try CompanionLink. It’s been downloaded more than 1.2 million times and is the #1 independent PC suite for Android sync with Outlook.

Why you need an Outlook App alternative

Microsoft now sells the Outlook App.  To use it requires a Business license to Office 365.  The App is still in it’s early phase.  Microsoft just added the ability to Edit a Contact record.  With DejaOffice you can add and edit contacts, select categories with colors, and synchronize tasks including recurring tasks.

DejaOffice includes Widgetsandroid-contacts-widget-4x4[1].  A widget is an active screen that sits on your Android desktop.  The most poweful widget is the DejaOffice Contact Widget which shows all of your contacts.  Now you can scroll and dial without opening any App.  The DejaToday widget shows today’s schedule, Agenda and Tasks, so you can quickly see your schedule.

To create a widget for DejaToday on your Android desktop, find an empty space on the desktop, press and hold for about 1-2 seconds.

Tap the ‘Widgets’, select “DejaOffice”, then select between the DejaToday, DejaCalendar, DejaContacts, DejaTasks, or DejaMemos Widgets.

Your options for Galaxy J3, J5 and J7 (2017) Outlook sync

CompanionLink’s configuration lets you choose which Outlook data to sync. Toggle Contacts, Calendar, Tasks, Notes, and Journal. Advanced data such as Categories will also sync so you have the same data sets and view options on your Galaxy as you do in Outlook. Choose from two-way sync or limit it to just one-way transfer. You can even select the sync direction (Outlook > S5, or S5 > Outlook).

If you have multiple Outlook PST files and folders, you can select which to sync. Let’s say you have an iPad and use iCloud to keep it synchronized with Outlook. Your Outlook client will have your default Outlook Contacts/Calendar folder (PST file) as well as a separate iCloud Contacts/Calendar folder (PST file). The iCloud folder is installed by default when you install the iCloud software from Apple. It’s important that you are able to choose the right Outlook folders to sync with Galaxy S5 so you do not accidentally mix data (such as personal data with business data).

You can choose which specific Outlook Categories to sync with S5. Many professionals store leads and clients in the same Outlook Contacts file under different categories. Or, they store Personal and Business data under two categories. It’s important to use a PC sync suite with the flexibility to select which Categories to synchronize with your Galaxy S5.

You can pick how you want to synchronize. CompanionLink allows sync to Galaxy S5 over USB, WiFi, DejaCloud, and using a Gmail account. Each sync method has its merits; click here for a complete discussion on this. No other Android Outlook app offers this breadth of sync options to fit the needs for security and convenience.

Someone to call in case you need help

CompanionLink extends free phone support and email support to Galaxy S5 owners. Visit this page for help if you need to speak with us.

CompanionLink also has step-by-step guides to configure each type of synchronization:

You can also purchase a $49 RunStart package that schedules time with a CompanionLink technician who will log into your PC and set up the synchronization. This guarantees a correctly configured Galaxy S5 to PC sync and the peace of mind knowing your Outlook database isn’t being accidentally corrupted.

How to Sync Samsung Galaxy S8 with Outlook

(And have it look like Outlook on the Phone)

  1. Download DejaOffice on your phone, and CompanionLink for Outlook on your PC.
  2. Configure them for DejaCloud Sync
  3. Watch your Outlook Contacts and Calendar appear on your phone.

DejaOffice is Free.  CompanionLink runs on a two-week trial.

Samsung Galaxy S8 Outlook Sync

Sync Galaxy S8 to Outlook without using Exchange

I think our Galaxy S8 and S8 Plus will be arriving tomorrow!  Like many of you I can’t wait.  I carried a Galaxy Note 7 for a month before it was recalled.  The size and shape was  really nice.  Narrower and taller than my Galaxy Note 4, but very slim and nice to hold.  I do a lot of business on my phone, emails, tasks, stocks, so I really like the large screen.

Like most business people, I do nearly all my data entry on my desktop PC.  That’s where I handle my task list, enter appointments, and add new contacts.  If I’m out and about I use my phone to complete tasks, add new tasks and schedule things.  So it’s a constant battle to keep my phone and my PC showing the same data.

That battle is eliminated using CompanionLink and DejaOffice.

DejaOffice is hands-down the best Outlook-like App for the phone.  It has the “classic 4”:  Contacts, Calendar, Tasks and Memos, just like an old Palm OS device.  More important, it has all the Outlook fields, and all the Outlook Calendar formations.  Android OS comes from Google, which is a Linux shop.  Even Google management does not use Outlook.  It shows.  You can’t schedule an appointment for every weekday in Android, and they don’t have a native task app.

Special features of DejaOffice:

  • Time zone management, so when you land your Calendar doesn’t go wonky
  • Calendar Colors that match Outlook
  • Recurring tasks compatible with Outlook
  • Optional:  Franklin Covey task priorities  A1, B2, C99
  • Works same on Android and iPhone, Phones and Tablets.

DejaOffice will connect to your PC using USB (remember old Hotsync?), Wi-Fi, Bluetooth and DejaCloud.  DejaCloud Realtime Sync is quick to set up and amazingly fast.  I can make an appointment on my PC, and by the time I pick up my phone it is already there.  It works when I’m on a trip without any problems.

Let’s get started!  It’s going to be a great year for phone releases.

How to Sync Outlook Contacts, Calendar, Tasks and Notes with iPhone 6s

There seems no end to sync solutions for iPhone.  The problem is; they all devolve into Apple-like simplicity.

Face it.  We use Outlook because it is fast, effective, and the whole world supports it.  It is forced on us by our business, it runs our mail, it runs our appointments, and the less time we can spend there, the more we can do our jobs.

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With iPhone, the best known solutions are feeble, at best.  With Apple iCloud, you need to create a different Outlook folder and move your data to it.  You need to put up with problems with it, with mail and other things.  And then, when it gets to iPhone, you have no Tasks any more just reminders.

With Office 365 and the Outlook App you have a different set of problems.  It all gets to the phone ok (except for tasks again) but the only thing that is marginally good with the Outlook App from Microsoft is the email.  Hello Microsoft:  Email is NOT a problem on the iPhone.

So that’s what CompanionLink and DejaOffice are here to do. Synchronize Outlook Contacts, and Outlook Calendar, and Outlook Tasks to the iPhone.  Not only to move them, safely and securely, but DejaOffice provides an Outlook-like ecosystem on the iPhone and Android so that you can continue to do Contacts, Calendar, Tasks and Notes just like your PC.  So if you want to schedule an appointment, or make a task for a contact, you can do that in one App on your phone.  If you have Recurring Tasks, CompanionLink and DejaOffice is the only solution available that supports them on all platforms.

CompanionLink also works for Outlook for Mac 2011 and Outlook for Mac 2015.

Here’s how to sync Contacts, Calendar, Tasks and Memos:

  1. On your PC or Mac; Download the CompanionLink for Outlook 14-day trial
  2. On your iPhone or Android phone, download DejaOffice for Outlook
  3. Set up USB, Wi-Fi or DejaCloud sync

That’s it!  You’ll have your data on your phone.  For more information here’s our info page for CompanionLink for Outlook.

Windows 10, Misery and Magic

Having been in this business 27 years gives me some experience.  But nothing in my experience matches what Microsoft is attempting; a free OS update for more than 500 million computers.

Do I have a prediction?  Can Microsoft handle the server load?  Will everyone be impressed but the support?  I don’t say so.  However, I will predict that whether Microsoft is successful or unsuccessful, we will all remember August 1, 2015 as the date that Windows changed the World, for better or worse.

What I’m anticipating is a combination of people successful in the Windows 10 transition, looking for help with the new OS and how to do things.  I also predict a certain percentage of failed updates.  Even a 1% failure rate means 5 million computers that no longer boot.  So I would predict that more PC hardware will be shipped in August 2015 than in any month of the last four years.

So many people, reinstalling apps, looking up licenses, switching to newer versions.

We also look with some interest at Microsoft’s “Phone Companion” software, which will “magically” keep everything in sync.  Since Windows 10 preview is out, and Phone Companion is not in it, I definitely think magic is what they need now.   I think it will be good for CompanionLink (thank you Microsoft for naming your feature) to continue to do what we do – simple and dependable phone sync.   There’s nothing they will introduce in two weeks that can match the features and dependability of CompanionLink and DejaOffice.

The most complete Outlook app for HTC One M9

Yesterday, HTC published a number of productivity apps to Google Play Store in anticipation of the HTC One M9 release. Making its first appearance is a tasks app, called HTC Tasks, that integrates with Exchange and Google. It does a good job by handling key details like Task Priorities and Reminders; elements that heavy task managers require.

There is one problem, though, for people who rely on Outlook to manage their schedules, contacts, and notes. They do not want separate apps on the phone to do this. Outlook on the PC thrives because it is an all-in-one manager for email, contact info, scheduling, task management, and notes. One example of this is how PC Outlook lets you create categories can been used across different data (i.e. – contacts, tasks, notes). So a business users would know that the Blue Category called Business is for all data that is business-related while the Yellow Category called Personal is for all personal contacts, meetings, etc.

A true Outlook experience on HTC One

DejaOffice stores all key Outlook data – contacts, calendar, tasks, notes, categories, contact photos, and journal entries – in a single app on the HTC One. There is no other app, including Microsoft’s new Outlook app for Android, that stores all your Outlook data.

The benefit to DejaOffice’s approach is that a user can cross-pollinate data to do things like assign Contacts to Tasks or Notes, create appointments with people in the contact list, or look up a contact and see all the associated events or documents. These details enable the one thing people are looking for on their mobile – a true Outlook-like experience that mirrors how they use Outlook on their PCs. It’s key for the data relationships between fields in Outlook to exist on the mobile. DejaOffice enables this, starting from Categories all the way down to Journal.

Data security of your Outlook information

Many business users prefer not to host their Outlook data in the cloud. Many reasons validate this concern. The DejaOffice app has options to sync to the PC in a connected and cloud-free manner. People are not required to use an Office 365 cloud account, Exchange hosted account, or a Google account just to manage data between PC and phone.

To do this, the CompanionLink product must be installed on the PC.

USB Sync uses the traditional USB cable that comes with HTC One M9 to exchange data between PC Outlook. At no time is your data sent to the cloud in this setup.

Wi-Fi Sync is a variation on USB Sync where it also ensures no data is sent to the cloud. Instead of a USB cable, Wi-Fi uses your local network to exchange data. Both your PC and phone must be on the same IP (ie – in your home or office) for this to work.

Setup Guides

HTC One with a Mac and Outlook for Mac

Mac users are in luck. CompanionLink recently released a Mac app that keeps Android phones like HTC One synchronized with Outlook for Mac. With CompanionLink for Mac, you can sync direct so your data is never in Microsoft or Google’s cloud.

Uh Oh Protection for Outlook

HTC announced a new phone replacement initiative called the Uh Oh Protection. If your phone is damaged within he first year, HTC will replace it at no cost.

Think of CompanionLink and DejaOffice as the Uh Oh coverage for your Outlook data. If you ever run into trouble integrating your PC with your HTC One M9, simply call CompanionLink’s support hotline and an expert will help.

How to sync Outlook Color Categories to iPhone 6

Current iPhone Outlook sync options simply don’t work for business professionals using a PC. Apple ships iTunes and iCloud as two ways to sync Microsoft Outlook with iPhone and iPad. The problem is neither product supports sync of Outlook Categories.

Why are categories important on phones?

Business users who have hundreds of contact records, notes, and appointment details need a way to organize info for quick lookup. Organization is inherent in their PC Outlook database courtesy of the Color Categories feature. Each category has a name and color in Outlook. This offers quick sort and view options on the PC.

But what about the iPhone and iPad?

CompanionLink solves this problem by mapping Outlook Color Categories to iOS devices. This means business users can rely on color recognition to view data on their iPhone or iPad. They can sort and view the device’s contact list the same way they did on the PC. They can assign categories as they create new Notes or Tasks on the device. These new items will sync back to the correct Outlook Category on their PC.

CompanionLink supports Outlook Categories for Contacts, Calendar, Tasks, Notes, and Journal. Outlook calendar alarms, task alerts, and contact photos also sync to iPhone and iPad. Basically, you get everything iTunes and iCloud offers with support for additional Outlook data like Categories and Alarms. This is a perfect paid utility for business users who need to organize hundreds of Outlook records on their phone.

How Outlook categories on iPhone look

How Outlook Categories look on iPhone

You have two options to view Outlook categories on your iPhone: use our DejaOffice mobile app or use the phone’s Contacts app. There are pros/cons to each approach.

CompanionLink relies on our DejaOffice iPhone app to store Outlook data on the device. Our app is designed for a one-to-one map with Outlook fields, which is why we can handle more Outlook data than iPhone’s Contacts app.

If, however, you prefer to use iPhone’s Contact app, you have that option. Go to Settings > Sync > Sync to native iPhone Contacts. This will create and transfer DejaOffice Outlook Categories to the iPhone’s Contacts app as Groups. You can then use the Contacts app to view your rolodex by Group (which is Apple’s name for Category).

Click here for more information about Outlook iPhone sync.

How to sync Samsung Galaxy Note3 with Microsoft Office Outlook

We’ll show you how easy it is to sync Samsung Galaxy Note3 with Microsoft Outlook. It takes less than 10 minutes to set up. Get your full Outlook data set to your Note 3; contacts, calendar, tasks, notes, categories, journal, alarms and reminders, and contact photos.

CompanionLink automates the sync process with three simple configuration steps.

How to sync Note 3 with Outlook

First, make sure our software is right for you. CompanionLink is right for you if you are looking for:

  1. Complete Outlook data. We sync Outlook contacts, calendar, tasks, notes, journal, categories, alarms and reminders, and contact photos.
  2. USB, WiFi, or Cloud sync. We let you choose how to sync Galaxy Note 3 with Outlook.  Some prefer the security of cloud-free USB or WiFi sync. Others prefer the convenience of Cloud sync. We let you choose.
  3. Plug-and-play experience. Just connect your Galaxy Note 3 to your computer. The sync should begin automatically once CompanionLink is configured.
  4. No drivers required. Our sync does not require downloading of messy ADB drivers, hard resets of your Note 3, duplications, switching to Mass Storage Mode, or lost data during the sync.
  5. Outlook-like experience on Note III. We offer a free app for Note 3 called DejaOffice.  It is designed to hold all Outlook data in one app (contacts, calendar, tasks, notes, alarms, reminders, categories, journal, and contact photos).  Our app encrypts this data so no one can access it even if your phone is lost.

Samsung devices ship with free software to sync Galaxy Note3 with Outlook. Many users report frustration with this option and problems with Outlook data corruption. If you don’t want to risk this with your data, CompanionLink is for you. We even offer free US-based phone support if you ever need help or have questions.

An additional level of security we offer for business customers is through our $49 RunStart package where our team of experts handle the setup for you. This is a wonderful service for people short on time or those unwillingly to risk losing many years worth of valuable data.

Steps for Outlook to Galaxy S3 sync:

  1. Install our CompanionLink for Outlook product to your PC. It is free to download and try for 14 days. Or, just buy it for a low one-time cost of $49.95 for uninterrupted sync. We offer a full money-back guarantee if you don’t like it.
  2. Download our free DejaOffice app for Outlook on your Note 3. It is available from the Google Play store. Our app holds the Outlook data that you synchronize.
  3. Synchronize using CompanionLink. Choose from Direct USB Sync, WiFi Sync, or our DejaCloud wireless sync with AES 256-bit encryption. All three sync options are secure.

That’s all there is to it! Yes, it’s really that simple to sync Microsoft Outlook to Galaxy Note 3. Give it a try and please share your feedback below.