6 Tips for Creating a Comfortable and Effective Workstation

Various studies have shown that a person’s workstation can affect the quality of their work by a sizable margin. This has pushed employers to exert effort to provide the best possible work environment for their employees to thrive and thus increase productivity and work quality in the office. There are different factors to take into consideration when thinking of ways to increase workplace efficiency and productivity. Having some tips to help you through the process can make it much easier and more organized.

1- Organizing a Workstation Layout

Speaking of a more organized process to make your workplace more efficient, the first tip that you can use is properly organizing your workstation layout. A person’s environment greatly affects their thinking patterns. If you are surrounded by any kind of clutter or have a messy workstation in general, you will have a hard time focusing on work. You will find yourself becoming distracted and you will feel frustrated. You might even decide to take more breaks than necessary just because of how frustrated you are because of the mind-blocks that you have. Decluttering your workstation and keeping it minimalistic can help clear up your mind and help you focus on the tasks at hand. This is because your brain is assaulted by hundreds of different stimuli at once, so it cannot really focus on the task you want to get done.  

2- Investing in Adjustable Office Furniture

Convertible standing desks and swivel chairs with adjustable back support can accomodate the needs of the individual using them depending on their height, weight, and preference (whether they prefer to work in a standing or sitting position). Forcing yourself to do a time-consuming task in one position can be physically straining, especially if you’re compelled to stay seated for long hours. Purchasing padded and height-adjustable chairs will ensure that you’re always sitting in the correct posture. Further, monitors should always be placed at eye-level, so it’s also a good idea to invest in monitor stands to position your displays in a way that would not strain your eyes or neck.

3- Having the Right Workstation Furniture

A tip that could prove to be really helpful in making sure that you are productive is getting the right office furniture. Being comfortable gives you the benefit of being able to do work for long periods of time without getting tired or feeling irritated. One of the basic workstation furniture pieces that you need to get a hold of is a good-quality desk. If you want an added boost in productivity. The design of the Desky dual ergo edge sit stand desk gives you an idea of what an ideal ergonomic desk should look like and how its design allows you to work comfortably without having to damage your back and neck. Getting a desk that allows you to work when you are sitting down in a chair, or standing up will make a bigger difference in your productivity than you might ever think. If you are not the type of person who can concentrate on work while standing, then you can invest in a high-quality chair that gives you the support you need while working.

4- Adjusting Monitor Settings

If your work requires constant use of a laptop or computer, then it might be a good idea to adjust your monitor settings. Eye strain is one of the side effects that many office workers face when they have to do work on their computer for hours at a time. Eye strain is caused by the intensity of the light being emitted by the monitor as well as fonts that could cause you to constantly squint at the screen. Adjusting your screen’s settings to ensure that you can work without harming your eyesight is important if you want to be productive.

5- Having Enough Space

If you still haven’t set up your workstation, then this is your chance to ensure you start off on the right foot. Make sure that you have a productive time at work by giving yourself the space you need to move around. If you have limited space to work with, get smaller furniture pieces so that you have space to roam or to move around without bumping into things or other people going about their day.

6- Having Better Access to Equipment

Having better access to equipment will help you get your work done faster because there is less of a chance of getting distracted by something else. Studies have shown that when employees need to navigate through the workplace carefully just to reach the equipment they have to use, they are less likely to do the task quickly. They get more easily distracted, not to mention that having limited access to office equipment such as printers or office supplies can derail work since they are necessary for most tasks.

Using these six diverse tips, you will be able to have the most productive and effective workstation ever. You do not have to worry about going home at the end of the day dissatisfied with the amount of work you finished. Better yet, you will have an easier time exercising your creativity and innovativeness so that you can be more efficient and productive.

Tech Upgrades to Modernize Your Business

Staying up to date is hugely important no matter what industry you are in as this allows you to stay competitive, streamline your business and satisfy the changing needs and expectations of your target customers. Those that fail to modernize will inevitably get left behind, but it can also be hard to stay current when there are so many developments and trends changing in every industry. Technology is one of the most effective ways to stay current, especially in a time when many astonishing developments have taken place in the tech industry. With this in mind, here are a few tech upgrades to make that will help to modernize your business.

Cybersecurity

First, you need to make sure that you are current when it comes to cybersecurity. It is unfortunate, but this is an enormous and growing problem that affects businesses of all sizes and in all industries so you need to make sure that you have the best possible protection in place with antivirus software, a VPN, firewall, password managers and other cybersecurity solutions.

Remote Working Tech and Tools

Remote work was steadily becoming more common prior to the pandemic, but is now considered the new normal with many businesses planning to stick with remote work even once the pandemic is over as it can bring many perks for all. In order to take advantage of these benefits, a business needs to have the best remote work technology and tools available, including screen sharing software, video call software and anything else that will help to make remote work easier for staff.

Cloud Migration

Cloud computing can bring a wide range of benefits to a modern-day business, including reduced IT costs, access to virtually limitless computer resources, easier collaboration remotely and reduced IT maintenance. So, it is easy to see why so many businesses are migrating to the cloud. What is cloud migration? This is the process of moving your digital assets from old infrastructure to cloud infrastructure and it is an important way to modernize that could transform your business and improve daily operations.

Artificial Intelligence

AI is a type of tech that is becoming widespread and is no longer just seen as a futuristic type of technology in sci-fi movies. One of the best aspects of AI is that it can be used in so many ways, so getting to grips with this technology can help your business greatly and allow you to improve many areas. A few of the best uses of this type of tech include:

  • Data analysis
  • Process automation
  • Chatbots
  • Streamlining logistics
  • Predicting behavior
  • Improving marketing

Any business looking to modernize and stay current should consider these tech upgrades. Technology is one of the most effective ways to modernize a business and can help firms to succeed in several different ways, but it can also be challenging to keep up to date when there are so many impressive developments constantly being made. Starting with these will make a big difference and help your company to stay current.

How To Be Effective In Managing Your Expenses While You’re Out Traveling

When you are traveling, your whole routine gets disrupted – It can be difficult to stay organized. Although many of us associate traveling with taking time off, going on holiday and enjoying ourselves, others are required to travel constantly as part of their jobs.

When you travel as part of your work, you may be required to pay for everything yourself and keep track of your expenses so that you can claim your money from the company at a later date. This can be a headache considering that you are doing your job that has required you to travel, and also have to keep note of everything you spend your money on, not only to ensure that you can receive it back, but also making sure that you do not spend more than you should. In this article, we will advise you of how to be effective in managing your expenses while you’re out traveling, by keeping track of where the money goes and also by ensuring the amount spent remains as low as possible.

Understand Your Company’s Expense Policies

If your job requires you to travel often, whether you work for a company or are self-employed, you will have to submit expenses that are associated with the job that you do. It is crucial that you understand your company’s policies around expenses and reimbursement when you travel. Although this may sound like an obvious tip, not everyone knows exactly what type of expenses the company will cover and what the process of claiming your expenses entails, particularly if this is a new job for you. This is essential if you want to increase your efficiency and ability to manage your expenses while you’re traveling.

Keep All Evidence

You cannot forget that most companies will require evidence to go with the expenses claim submission to prove that you have indeed made that payment and that it was necessary as part of your time away for work. This evidence comes in the form of receipts, itineraries and invoices. Always ensure to keep all of these documents as well as make notes of where you spend the money and how much. This may seem a difficult chore at first, but it will quickly develop into a habit that will significantly improve how efficient you are at managing your expenses.

Put Evidence into Different Categories

We have discussed the importance of keeping your receipts safe. No matter how long you are away for, it is very likely you will have many different receipts for a diverse range of categories. It is a good idea to have different folders or envelopes, where you can keep all your receipts, invoices and any other evidence separate. This will make a significant difference when managing your expenses.

Get an Expenses Tracking App

Keeping track of your expenses is not an easy task when you are away. The experts behind Keeper Tax suggest using a mobile expense tracking software so that all the information is kept safe and in one place. This will make it much easier to manage all expenses and to submit the claim to your employer. Most of these apps even enable you to add the receipts and evidence of expenses so that it is less work for you.

Submit Your Report ASAP

Doing the expense report can be overwhelming, particularly when you are not organized to begin with. For this reason, many people end up losing money due a poorly written expense report or they simply find it easier to lose the money completely rather than submitting an expenses claim at all. This is why it is so necessary that you are organized from day one at managing your expenses, as it will ensure that you can submit this as soon as possible. You do not have to aim to have it done on the same day but at least within 48 hours.

Plan Ahead

One of the most important tips when managing your expenses, is to be organized and to plan ahead as much as you possibly can. This cannot be stressed enough. If you know that you will be away, make sure that you have an app where you can input your expense and keep track of these, ensure that you remember to get evidence with every expense, and that you separate them as we discussed above. The better prepared you are, the more efficient you will be when managing your expenses.

Managing your expenses can be demanding when you are away. When it comes to money, companies often want to ensure that they are not being tricked and that the expense made was essential. Make sure to follow some of the tips above, which will hopefully support you to effectively manage your expenses while you’re out traveling.

What Can You Do With a Self Directed IRA?

The prevailing belief towards getting wealthy and accumulating strong self-worth is through hard work. While this may be true to an extent, the real way to build wealth is by creating multiple streams of income and earnings. Investing is one of the quickest ways to start setting your future self up for bigger gains and a better life.

How exactly do you start investing? Well, one of the safest options around is a Roth IRA, which works as a retirement account of sorts, but obviously, it is a little more complicated than that. There are also self-directed IRAs that have their own unique advantages, and here are some of the things you can do with a self-directed IRA.

More Portfolio Diversification 

Investing in many different retirement plans or other investing portfolios limits you to a select few assets. Common ones include mutual funds, ETFs, stocks, and bonds. While these are usually safe and proven ways to help build your money, there are so many more options out there to focus only on these few. Being able to diversify your portfolio with rare Earth metals (gold, silver, palladium, platinum), REITs, land trusts, start-ups, equity, and emerging assets like cryptocurrencies helps create a much broader and potentially more lucrative long term investing. Self-directed allows you more freedom to choose what to invest in.

More Control Over Investing

Just like you have more control over how to diversify your portfolio, you can expect to be able to grow your knowledge of investing and financial literacy regarding assets as you continue to grow your self-directed IRA. Learning the basics is always important for opening a Roth IRA, but you also need to understand that you have to do it yourself eventually. Financial advisors are great at what they do, but the information is out there, and learning while you invest is always an option that is available.

As a word of caution, investing is not a game, and people can lose a lot of their money when they take risks that are emotionally driven instead of backed by knowledge. It can be incredibly hard to build wealth when you are investing without knowledge, so self-directed lets you have more control over what you do and how you learn, but it does not mean your investments will always go up.

Long Term Wealth Planning

Back to the beginning, making your money solely through income will be able to sustain you, but it will never get you rich unless you are earning a doctor’s salary, so for that, you need to invest. The same applies to building wealth that you can pass down. Generational wealth, as it is called, is lost after just two generations because there is no educating the youth of a family on the power of things like compound interest. Being able to set up your grandchildren one day with a strong portfolio of investments should be something to consider now while you have the time, or at least pass it down to your own children eventually.

Building generational wealth can be done with other types of investing accounts, but a self-directed IRA has an interesting benefit. There is a provision that allows the tax-free gains from the IRA to be passed down, which helps set up your beneficiary with the growth you made. Over a long period of time, the right assets can lead to the planning that helps a family become sustainable and self-dependent with their money.

Better Protection of Assets

It is somewhat of an oxymoron to say that a self-directed IRA provides better protection for your assets, but there is a reason to make that claim. While you are in charge of your investments and there is no hand-holding from a financial advisor or brokerage firm to help you, you are able to move around your assets to protect from downturns much easier than some other types of accounts.

During an economic downturn, your stocks may be stuck losing value, and selling them would be a bad way to reposition yourself. With a self-directed IRA, having a diverse portfolio that allows you to shift your assets around provides some extra protection against volatility. Of course, it requires savvy investments in the first place, but having multiple exit strategies is better than being funneled into net losses for your assets.

Using a self-directed IRA is not for everyone, but it does allow you to do some interesting things with your investments to grow your wealth and your future generation’s wealth. Now that you know some of the things you can do with a self-directed IRA, you can make a better choice on what type of investing account to choose.

Should you Buy the New iPhone 12 or Wait for the Samsung Galaxy S21?

With the recent release of the new Apple iPhone 12, many personal tech connoisseurs are wondering if this year might be the year to actually wait on their new iPhone purchase, in favor of the Samsung release in several months. 

Just released in October, the iPhone 12 is a spectacular device. The Samsung S21 has a (possible) January 2021 launch date, rather than mid-February as is usually the norm and promises to be beyond even what we’ve come to expect from Samsung.

Apple users and Android users tend to belong to loyalist tribal camps, making it difficult for users to change devices after years in one tribe — but, could this be the year? The year 2020 has thrown everything else upside down, so why not your phone preference too?

Let’s take a look at the specs of both and see if the S21 is worth waiting for.

Screen

It looks like the S21 Ultra will have a display between 6.7 and 6.9 inches, and will measure 165.1 x 75.6 x 8.9mm (10.8mm if you include the extra camera bump), making it slightly smaller than the S20 Ultra before it.

When it comes to valuable screen real estate, the iPhone 12 Pro has 6.1 inches, falling slightly behind the Galaxy S20 and far behind the sew S21 model. Unfortunately, the iPhone 12 is also outstripped by Samsung’s unbelievable 120Hz screen refresh rate, giving the Galaxy S20 (and presumably the S21) a super smooth visual experience.

You can test the quality of the new screens by playing the vibrantly-colored games and your other favorite mobile games too. It’s a good idea to try each out for yourself but if I had to bet, I’d put my money on the S21 being the superior mobile gaming phone for sure. 

Camera

For the amateur photographers and selfie-lovers out there, the camera specs of both phones are probably not going to be different enough to sway you one way or another. The iPhone 12 and S20 (previous model) were so darn close that they’re pretty much matched for quality.

The Samsung S21 Ultra has a rectangular camera array to accommodate four camera lenses. The Ultra also has a larger camera bump, presumably to provide space for the increased hardware. This makes sense since there have been rumors among the leaked images that the S21 will possibly offer two optical zoom lenses, offering 3x (S21) and 10x (Ultra) zoom.

The Secret Weapon

Samsung has just announced a major breakthrough in the development of RAM for mobile devices, and it could make it into the Galaxy S21 due out in the early part of next year faster than any of its contemporaries.

The company says it’s begun the mass production of its new 10-nanometer 16GB LPDDR5 RAM chips, built using a new technique called extreme ultraviolet technology. According to Samsung, these new chips are so fast that they can transfer 51GB of data in as little as one second. Incredible.

Historically, despite less RAM, iPhones have outperformed Samsung smartphones, even with 4GB or less. The new iPhone 12s are anticipated to have to feature 4GB of RAM and the iPhone 12 Pro models are rumored to be equipped with 6GB of RAM. This new ultraviolet technology might be what finally pushes Samsung over the top and changes the equation.

Naturally, you can expect to see this kind of technology in rival smartphone makers popping up in the near future but for now, it appears to be the secret weapon that Samsung has in store for its January product launch. 

Overall Design

These two phones are excellent pieces of hardware and will do everything (and more) that you might need a phone to do. The easiest way to decide which route to go is to compare the two side-by-side with the most popular data points. 

  • The Samsung S21 has a larger screen size than the iPhone 12.
  • The cameras on both devices are comparable (although the S21 Ultra might have some tricks up its sleeve).
  • The RAM on the Samsung S21 is more than double what the iPhone 12 offers.
  • The Samsung S21 offers incredible 120Hz screen refresh, far above the iPhone 12.
  • The prices of both devices are very similar, even as you scale up in storage, features, etc.

It definitely looks like the Samsung S21 is a winner, although it hasn’t yet been released and there could be some kinks that still need to be worked out.

The Verdict

Buying a new smartphone has become a very personal endeavor. We carry these devices with us everywhere, we stare at them for hours each day, and some of us even have minor panic attacks when we think we’ve misplaced them. Smartphones are almost another limb for some of us. 

That’s why the decision of which phone to get has to be left up to personal preference and based on the specs that are important to you. If January 2121 seems too far away to wait and you need the new iPhone now, however, you should definitely keep the S21 on your radar for next year’s upgrade. 

Why Monitoring The News Helps You Trade Stocks Better

The negative connotation that people have with TV and news is not unfounded. There is a lot of misinformation, propaganda, and ‘empty calorie’ content that’s constantly being introduced to watchers. But amongst all this, there are still things that are worth watching the news for. Taking things a notch further and predicting how the stocks will turn out is the sign of a successful trader. Watching things randomly on the TV is not going to be helpful, which is why accurate monitoring is required. We’ll be mentioning a few reasons that make monitoring the news a key player in improving your stocks trading game.

Understanding the News Effect on Wall Street

News isn’t just used for understanding the new trends in a market, but it can be used as an indicator that can actually sway public opinion more than many people think. If stock traders have been expecting a considerable rise in the stocks of a certain company then a rise has been reported, there are two scenarios that are expected to happen. The first one is if the stocks have risen but not to the level that the market was expecting, which will actually cause the stock price to drop a little bit, and traders may wait for its price to reach a lower level before purchasing again. If it has risen to a level that pleased the traders, it may continue rising as investors start purchasing its stocks. News can help traders in picking certain stocks, but they are not the final indicator that should be used to make the final decision. Picking good companies and sticking with them is a good strategy when a trader has faith in the stock they’ve chosen.

Using the Anticipation to Your Favor

Professional traders not only monitor the news, but they try to anticipate them as accurately as possible. Since news outlets use known financial sources in the market, it is possible to stay ahead of other traders who always wait for the news to know what to do. You can use government reports, such as those released by the Bureau of Labor and the US Census Bureau. This process can take some time because you will need to be able to anticipate the news by watching a lot of them and tracing them to their sources. It is much easier to use software that is specifically optimized to help you stay on top of the news. Reviewers of Benzinga Pro swear by the useful tools that most types of traders can make use of on these kinds of platforms. You can utilize software to bring you news from the very same sources that the biggest financial outlets use.

The Impact of Good News and Bad News

The negative news is always an indicator that investors or traders will start selling their stocks before it reaches a non-profitable price for them. Similar to a sinking ship, people gradually start jumping off it unless it is finally miraculously afloat. Stocks aren’t necessarily sinking ships because it’s possible for a stock to easily make a comeback, but plunging down is usually followed by an unfavorable explanation and it’s more than enough for traders to stay away from it. Whether it’s a bad earnings report, a scandal, a shift in the executive hierarchy, political implications, or similar events that translate to potential uncertainty, they can cause a serious decrease in the price of stocks.

Positive news is often a good indicator of a company’s stocks. While it doesn’t always have to mean that the stock price is going to instantly rise, it can indicate good potential in the upcoming days. Individuals are going to hold on to their stocks and new traders will take up interest by purchasing stocks.

Knowing When Bad News is Good News

Good traders know not only the difference between good news and bad news but also when they aren’t being as straightforward as they seem. As a trader, your good news is probably the bad news of other traders. A hurricane can cause a sharp decline in the price of utility stocks, in addition to insurance stocks as well. On the other hand, home improvement and repair services stocks are going to rise for a while. You need to be able to know how to read between the lines to see which stocks are going to rise and which are going to fall instead.

Successful investors are constantly monitoring the news of the world and different industries to gain insight into the right stocks that they can invest in or trade. There is no doubt that this stage comes after being able to read the market carefully and accurately. Give yourself some time to understand the market to be able to analyze the news and use it to your favor.

Top 5 Best Online Businesses to Start during the worldwide lockdown

There have certainly been few other years since 2020 in living memory, with people across the globe having to adjust to previously unfamiliar phrases. Social distancing. Lockdowns. Or new working concepts, like meeting via zoom rather than in person. But this situation hasn’t all been an imposition. Many have taken advantage of the break from the nine-to-five routine to consider other options. The necessity of going online has inspired entrepreneurs to spring up everywhere. Here are five ideas for Internet businesses with terrific potential.

Online dating

It may not be the easiest business to set up, but it certainly has the potential to be the most lucrative. Online dating has taken the world by storm since the first commercial sites were launched a couple of decades ago. The key to making a success out of this venture would be identifying gaps in an overcrowded market. How about mature dating niche? Refer to a review platforms of dating sites for over 50s to get an impression of how typical outlets operate. If you can bring panache, originality, and creativity to this area of dating, perhaps targeting this niche area in a way that introduces a unique twist, it could prove successful. The key ingredients should be well-designed pages, a strong brand, a fully-realized monetizing aspect, and harnessing social media for free advertising.

E-commerce

There are many virtual retail outlets already, with obvious examples like Amazon or eBay. Rather than just digging out the occasional item from the garage or loft to put on eBay auctions, you could strive to make this more of a formal enterprise. Do you have a particular hobby or passion that you could transform, setting up an online shop to attract worldwide customers? All you need is imagination and dedication. Whether you’ve been stashing football programs or collecting DVDs or albums over the years, most of which are gathering dust, if you can put an online shop together with engaging and well-written content, this could grow legs.

Affiliate marketing

The beauty of affiliate marketing is this is an online business where you don’t have to invest in stock or advertising. Becoming an affiliate involves identifying a product that is already being sold, then offering yourself as a third-party platform to shift these products. Services like Amazon are always looking for mini-marketers to collaborate in selling their products on intelligently-designed platforms. Or identify an area you are keen on blogging about anyway, using your expertise to draw in customers. You’ll get a percentage of sales through commission.

Vlogging

Most of us have read headlines about Vloggers or YouTube stars – individuals who have accumulated huge followers simply by discussing particular topics with authority, then plugging products. This is a difficult area to get into, but if you can crack the unique attributes that make Vlogging such a mesmerizing spectator activity, there’s no reason why you couldn’t go on to carve your own slice of this pie. As with any web enterprise, the key is having captivating content. There are little overheads. All that is required is imagination, a degree of charisma, and perhaps some luck, too!

Freelance writing

A huge side-effect of the worldwide lockdown is more and more people going online. New websites are popping up all over the place, but no matter how competently-designed these might be, they will survive or expire solely based on the strength of their content. So sites will always be looking for content providers, and you can charge accordingly. You could easily set up your own freelance writing business when demand gets high enough.

Backing Up Your Data? Here are Your Options

Here’s the thing, if you are using a computer for storing pretty much any sort of information, you must ensure that your data is being safely stored and backed up. This doesn’t mean that you are paranoid or anything like that, just that you are aware that an unexpected event like hard drive failure, a virus, or file corruption could wipe out some really important things.

All of that being said, you really shouldn’t overlook backing up your data, but you should also be aware that there are some dos and don’ts, as well as a lot of different options that can easily get you overwhelmed. That is why, in this article, we are going to explain different options, as well as their pros and cons that are going to make backing up a lot easier.

Cloud Backup

Storing your data in the cloud is pretty much the latest trend when it comes to backup technology, and for good reasons. Data that you store on cloud services is always at the tip of your fingertips, wherever you are, it’s going to be accessible from any device. That is connected to the internet.

There are a lot of benefits that backing up via cloud offers, one of the most prominent ones being accessibility and safety. Most of the cloud backup services are heavily encrypted, offering two-factor authentication as well as usage of the personal key. Another great thing to consider is the fact that having your data on a cloud means that it’s offsite – ensuring that your data doesn’t get lost due to different disasters.

The only downside with online backup is that it tends to be slower, especially if you are backing up a lot of data.

External Hard Drives

External hard drives are one of the most common storage mediums for a long time. These drives are extremely easy to set up, they are relatively cheap, provide multiple different storage size options, and are portable – all of these are great assets. Also, one of the best properties of external hard drives is the fact that they can store a lot, and we mean a lot of data. 

However, just as all the hard drives in our computers, they are prone to failure over time and extended use, which is something that you don’t need to worry about if you are backing up on a cloud. 

Also, such drives always pose a risk of being lost or damaged, and eventually, they are going to run out of storage space because their size is fixed. External drives, like any type of equipment that is stored on-site, can also be destroyed in a disaster like a power surge, a fire, or a flood.

Network Attached Storage (NAS)

A NAS device utilizes an array of storage drives to create redundancy and, ultimately, larger combined storage space for you to back up your files. A NAS device is connected to the network for shared access between different individuals, which makes it a great option in case you want to share files with different people around you.

The storage drives that are used in NAS are usually sold separately from the device itself, so it may be a bit more costly and inconvenient to set up. However, NAS devices offer better data redundancy, as well as drive failure protection in real-time and performance using RAID configuration. 

It should be mentioned though, some NAS manufacturers tend to provide inferior software that can be buggy and just not efficient. This can easily lead to different issues during backup, like storing files with the wrong modification date/time stamp on them, making it harder for you to find what you are looking for afterward.

USB Flash Drives

There are a ton of options out there, and yet, USB flash drives don’t seem to be getting out of fashion even after all these years. This is mostly because, well, they are great at doing what they are intended to do – store and transport data. Even nowadays, some people prefer USB flash drives for storing their most important data.

USB flash drives are portable, inexpensive, and really durable. They are good for transporting your data between different locations manually but efficiently. However, you should have in mind that they are also prone to being lost or stolen, so plan accordingly. It should also be mentioned that they have a low storage capacity when compared to other backup options.

In the end, different people have different preferences, and that is completely fine since there is no one right answer when it comes to things like this. Even if you end up trying different things before settling for the best option, that’s also fine. The only imperative thing is that you take the time to do your research to make as informed a decision as possible.

Where to Start Data Privacy Planning

If you are an organization and you have a lot of data to protect, then you have to implement a data privacy strategy and ensure that your data is secured all the time. This may not necessarily mean that it is an easy task. However, with the correct planning and strategy from the best data securing companies around, you should be assured of the best data protection. Your company should therefore acquire the best data privacy software so that you can rest assured there will be no data breaches.

What Is a Data Privacy Plan?

A data privacy plan is a directive of an organization, and it states how that organization will protect the personal data of its clients and customers. This is more so an internal document that is meant for the consumption of the organization. This is unlike a data privacy policy that is a description of how an organization collects and uses data from external sources.

Steps A Company Needs To Follow When Starting Data Privacy Planning

A data privacy strategy has to be planned for it to be successful. For your company to implement a successful data privacy plan that will work for the long term, here are brief steps that should be followed for this purpose:

1.    Gather the support of the upper executives of the company. This issue of data collection and storing cannot work without the right support.

2.    A Data Protection Officer (DPO) should be appointed to make the process much formal and smooth. However, this will be guided by the size of your organization.

3.    Know the data you need to collect. Once this is clear, a team should be formed to create a data inventory of the company.

4.    Know your data requirements. What kind of protection requirements does your data need? What sort of data will the company be storing and processing?

5.    Analyze the privacy risks of the data you have. What are its vulnerabilities, threats, and possible impacts of such risks?

6.    The next step is creating a Data Privacy Policy. This is a document that has guidelines formulated after you have analyzed all the external and internal factors that can affect the plans, operations, and objectives of the company.

7.    Implement the right data privacy controls. Your risks should be organized according to the impact they may have on the company. Set data controls based on this.

8.    Initiate data privacy awareness and training for all people involved. Some staff may require advanced training on the handling of certain data. Ensure this is done.

9.    The last step is monitoring and compliance with the data. However, data monitoring and privacy is a continuous process and there need not be the last step as such. In this regard, data that is processed and stored by the organization should be checked all the time. Ensure this data is protected all the time and that all people comply with the data requirements.

In conclusion, data issues are legal issues. As such, when handling data privacy management for the company, ensure you are always following the rules that govern data collection, processing, and dissemination.

Why Your Business Needs Cloud-based Telephony

Cloud-based telephony, or cloud calling as it is more popularly known, is a form of unified communications as a service (UcaaS), which can either be web-based or application-based. It allows communication between two entities through the use of a third-party host. More and more business entities leverage the use of this service because of the benefits that it can provide, and as a business owner, you should too.

Integrated Business Communication System

One of the primary benefits of cloud calling is that it can be seamlessly integrated with all your other business processes. This means that you can access your business phone system through the same interface that you use to access the rest of your business processes in your customer relationship management (CRM) tool. As a result, you will have a consolidated work pipeline that yields a smoother business flow.

Cost-Effective

Another reason why your business needs cloud-based telephony is to be able to cut down on your business costs when it comes to your communications budget. Cloud calling is one of the most cost-effective communication solutions for your business because the subscription that you have to pay is fixed regardless of the number of calls that you make. Even international calls are charged less compared to traditional telephony solutions. This means that you will be able to make necessary calls to your staff and clients altogether without having to think about the amount that you have to pay for those calls later on.

Easily Scalable

You may not have a problem with traditional telephony in the beginning when you were just starting with your business venture because you only needed to make a few calls. However, as your business grows, it is most likely that the calls you need to make to various individuals will be tripled or even quadrupled. Instead of having to maintain various phone lines, it is more viable to implement cloud calling, which is highly scalable and tailored to grow as your business grows. The great part is that cloud calling even has various features that prove to be more beneficial for large-scale businesses.

Location Independent

Traditional telephony depends on the location of your business. Cloud calling frees you up from this limitation because it will work regardless of the location of the person using it. Thus, even if your employees are working remotely, or even if you are located in different countries, you will be able to call each other seamlessly. In this case, all you need is a stable and reliable internet connection because the phone features are already accessible using the browser on your desktop or mobile device. This paves the way for higher mobility and flexibility in your business.

In conclusion, there are several reasons why your business needs cloud-based telephony, and the ones listed above are only some of them. Rest assured that when you leverage cloud calling, you will be able to make your internal and external communication process more seamless. Alongside this, cloud calling can even give you a competitive edge in the market, allowing you to generate greater revenue.