DejaOffice changes for Mapping and Location

In March 2019, Google announced a new policy for Geocoding – Map Lookup. We use Google Geocoding for the Address Lookup feature in our PC, Android and iPhone Apps.

The change is significant. After providing us this service for free, Google is now proposing to charge $0.05c per lookup. There are complexities in the lookup on whether it is just text, or whether we download the map picture and the location picture. Overall, our DejaOffice users do about 50,000 lookups per month.

Not wishing to get a $2500 bill, we are moving to other options. For DejaOffice for iPhone we have switched to Apple maps which are being supplied for free.

For DejaOffice for Android we tried using Bing Maps, but they wanted to give us a $5000 bill because they count lookups differently than Google. Also their Geocoding library is not nearly as complete. We have moved to OpenMaps, but they immediately issued us a warning that we have too many customers trying to map at the same time.

So we are now playing with a hybrid solution. We feel the real culprit for us is just a few people who are mapping their whole database on a regular basis. So we have slowed down that process and shunted it to OpenMaps. You can still do it, but the Map process is slowed to one lookup per second, so a 3000 record database will now take more than an hour to look up.

We have reverted Contact and Calendar location mapping to Google – because it’s just a much better service – as long as you do it one at a time.

We still expect a bill from Google. But we are hoping it is small enough to just absorb so we don’t have to create a billing system.

New in 2019: DejaOffice PC CRM featured in Forbes

Forbes article highlights DejaOffice multi-user CRM

Author Gene Marks has highlighted our product DejaOffice PC CRM in an article titled On CRM: Is A CRM Necessary?

To answer the title question – Yes, a CRM is absolutely necessary for every small business. The only question a business should have is how much to pay on a one-time, monthly or annual basis.

CRM Stands for Customer Relations Management and it is the primary system a business has to track its prospects and customers. Every time a customer calls, emails, texts or visits a business, the nature of that interaction should be recorded in company records. Later, this information can be used for marketing new products, or renewing agreements, or engaging the core sales cycle of the business.

Without a CRM you are blind. Every customer interaction is done without context, or understanding the past relationship. This leaves your customers open to your competitors, and you lose your niche.

With a CRM you have effective communication. Your customer remembers you, and you can do the courtesy of remembering the customer. If your business can survive on 300 customers, how much better will it be with 600 customers or 900 customers. The purpose of computer automation is to delegate the responsibility for remembering the details to a proper database and not just carry it in your head.

Gene concludes with the question: “Wouldn’t just a simple, inexpensive system that enables your group to share accurate contact, history, notes and calendar information take be sufficient?” and answers with ” For many, it just may. And for $200 (and a few bucks extra for support), it could be worth the try.”

Click Here to try out DejaOffice PC CRM for Free

Thank you Gene Marks and Forbes!

DejaOffice PC CRM Pro
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Galaxy Note 10-Plus – First impressions from an Android App Developer

I’ve been using it for a week now as my personal phone. I have always been a great fan of Galaxy Note phones, and have used Note, 2, 3, 4, 7, 9 and now 10. The Kindle App is my primary library now, and also I read a lot of news stories. I have several investment apps that show charts. I like the larger screen size for that.

Here’s my first week’s impressions:

Size

Not a problem at all – same width and height as Galaxy Note 9-Plus, and slightly thinner. The screen is huge, but the phone itself is the same size.

Moving Apps

Samsung SmartSwitch moved nearly all of my apps and settings. It is really mysterious what it moves and what it does not move. My pictures and documents move fine, and the app icons, and some of the app settings. A couple of my Critical Apps did not come up and I had to reinstall, notably Investing.Com, Fidelity, Worden and Kindle just needed a new login. My morning wake up up alarm moved, but did not turn on or have the right tune – two days to fix that.

Here are instructions to move DejaOffice. It took me less than a minute.

Bloatware

Samsung removed a lot of the bloatware that interfere with Galaxy Note 9. That’s good. But then they added even more. After an OS update the old phone goes through optimizing 144 aps, and the new phone does 265 apps. so it looks like they added 120 background apps. It takes about an hour to turn off and disable things like “Ant” which I guess is a radio, Flipboard, Samsung Pay. The Samsung browser now had bloatware in the browser to tell you to sign up for Samsung Pay. More and more I use the Duck Duck Go security browser on my phone. I’ll do a blog post on that soon.

On-Off Button and Bixby

After forcing Bixby on us in Galaxy Note 9, Samsung is allow you to turn it completely off in Galaxy Note 10. So it’s off for me. Mysteriously Samsung now use the old left-side Bixby button as the on-off button. After 6 years of turning on the phone on the right side, I still think this was a “wrong decision”. The right side button worked great. Why move it? I find many old habits will have to change. When I view the phone in landscape mode in my holder, on/off was on the top and easy to hit. Now it is on the bottom and I have to remove my phone from the holder to turn it off.

Cost

For me cost is a factor, but it is required that we have each of the newest phones i the office for tech support purposes. I pay $41 per month for T-Mobile jump plan, plus $11 per month for insurance, and the Jump cost for this phone was about $250, so figure $75 per month for the newest phone for me.

I do not believe 5g will really change how we use phones, so I would not recommend the cost for 5g, at least not yet. Maybe not ever. I’m a big fan of Mid-Tier phones like Nokia 7.1, OnePlus, and the mid-tier Galaxy line. I think this is a better use of money. A top tier phone is like a new car – the resale drops 40% of your investment in the first six months – so it hovers halfway between luxury and waste of money. But if you want the leading edge of phone design, Galaxy S10-Plus is the best 2019 will have to offer – At least until iPhone 10 comes out.

Special features of DejaOffice:

  • Time zone management, so when you land your Calendar doesn’t go wonky
  • Calendar Colors that match Outlook
  • Templates that save time entering new Appointments and Tasks
  • Persistent alarms to be sure I don’t miss anything.
  • Recurring tasks compatible with Outlook
  • Optional:  Franklin Covey task priorities  A1, B2, C99
  • Works same on Android and iPhone, Phones and Tablets.

How to Sync Outlook Contacts with Android: Use CompanionLink for easy and secure sync from Outlook to your Pixel 3a phone. This is a better system than Google, who sells your data, or Microsoft who hosts your data on their exchange server. Here are some setup guides for CompanionLink sync:

CompanionLink for Outlook
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Phone Applications That Can Save Your Business Time

Introduction

Technology has changed the world of business through the development of small business software which makes it easy for business owners to run their businesses smoothly. Different business applications have been developed to replace manual activities as well as the chances of errors which could result in losses. Software for small business provides the owners with applications that serve different purposes, such as the time management apps for saving time and payment apps for effective correct payment calculations.

How to save your business time

If you are seeking to increase the productivity and market share of your business, then all that you need to use a good business application which helps in the management of your activities. EduJungles, a company that specializes in essay writing, has provided different tips on how to save one’s business time. Among such tips is the utilization of business applications depending on the activity that you wish to manage. The applications play a substantial role in making the life of an entrepreneur easier as compared to the absence of such apps.  For instance, there are apps that help in payment processes, time management, and organization, among others. Time management is among the most important factors which facilitate the running of a business.

Asana

Asana is one of the best organization apps developed through modern technology to help businesses in effectively managing their projects. The application facilitates team communication hence making it easy for the team members to track the progress of the project. They are able to communicate in one place, and this is known to make it easy for them to coordinate activities regarding the project. The application can be used both on the web and on mobile phones. It facilitates teams by making them organize, monitor, and manage their project objectives. Therefore, if you are seeking to keep your teamwork on schedule, then this is the best application to use. It will not only facilitate the completion of the project but will also keep the team members motivated.

Dropbox

Dropbox for business is a storage tool that provides the user with a secure collaboration platform for all their business files. The tool is secure, and therefore, one does not have to worry about losing their files to hackers. It also allows a person to share the files whenever they feel like. The tool helps in saving an individual’s time through the reduction of the amount of time spent in searching for business files in different locations in the computer. Whenever and individual wishes to review a particular business file, they can easily do it by accessing the Dropbox.

How to start a business in college.

There are many ways through which an individual can start a business in college. All that you need to understand is the various applications that can be used to run the businesses easily. Hence, once you have come up with an idea regarding the business you intend to run, you can seek the help of an expert on the best apps to use. For instance, a service that sells college essays would be a great starting point for business in college. It is a business whose demand is high, and therefore; it would not be a challenge in getting clients. A great mobile app for this business would help on how to track business expenses.

Any.do

This is categorized as one of the organization tools that helps a business in the management of their lists, tasks, and notes. The business has plenty of such activities to coordinate, and if not well-coordinated, then that could result in huge losses. The manual coordination of such activities is hectic and enhances the chances of making errors. Hence, this application has been designed to facilitate the running of a business. Any.do provides small business owners with an opportunity to share business files hence making it a perfect application for the management of projects through collaboration with the team members. It can also be applied in big businesses since the sharing function makes it easy to collaborate a project within a team.

Where to find the money for a business.

Coming up with a business idea is something that many people can easily do. However, coming up with the money required to run such a business is what makes the whole idea a challenge. Capital is not only required to start a business but also to boost its activities whenever it is less productive.  Writemyessayforme.co.uk provides a list of ideas on where to find the money for a business. Among them is being funded by shareholders. Also, an individual can also acquire a loan from various loan applications. The applications allow an individual to indicate the amount of loan that they wish to collect and the time when they should make the payment.

Harvest

This is a business application that plays a substantial role in small business owners by helping them to perform a time-based reporting. Through the application, businesses can manage time tracking, expense tracking, and invoicing. These are some of the aspects that business owners find it difficult to manage manually due to their chances to bring errors. Therefore, in the case of a small business owner, the application would be pf great help in avoiding the errors which could, in turn, affect the profitability of the company.

Nexonia

The Nexonia application allows the user to enter their expenses and in turn, submit them for approval. An individual can also work offline and submit later at a convenient time. The reports are thus synchronized and made available from both the mobile application and the web interface. The application helps in putting an end to the wastage of funds through business trips since the trips have to be approved on a case-by-case analysis. Company employees hate the idea of having to file crumpled receipts after a trip. However, through Nexonia, the company is able to adhere to the set policies regarding trips. It’s a simple solution to complex problems, and it has become famous.

Conclusion

Who could have thought that the process of running a business could get this easy? All the appreciation goes to the advancements in technology which has made it possible to create the various business applications through business management software. It is the obligation of a business owner to identify the applications which best suit the activities of their business. Different business apps provide distinct services depending on the kind of activity that someone wishes to manage.

Most Effective Business Strategies for Small Business in 2020 and Beyond

Small businesses need effective business strategies to keep up with the market due to the number of competition existing in the same industry. Keeping up with the latest business news and trends can help small or starting businesses to plan how they can utilize those changes to grow the company’s brand recognition and sales.

The effect of technological revolution businesses are experiencing is changing at a rapid pace, producing massive numbers of information, progress, and technology in a short amount of time. Keep in mind that the most effective business strategies prevent you and your company from potentially wasting time and effort.

For small businesses to stay and flourish in a competitive market, they’ll have to utilize the innovation of technology in their business strategies to stay on the cutting edge. Thus, here are the most effective business strategies for small businesses in 2020 and beyond.

Using Chatbots to Automate and Enhance Customer Communications

Chatbots are one of the most effective business strategies because of their ability to think and respond to queries similar to a customer service representative. Due to the advances in technology, machines and software are enhancing their capabilities in artificial intelligence and natural language processing.

The machine learning code inside artificial intelligent machines and software has been programmed in a way to understand queries similar to a human being’s thinking. Another special feature of the machine learning code is that it allows chatbots to gain experiences and learns them to improve how they interact with customers and handle further conversations.

The importance of using chatbots in business processes is to enhance customer communications and improve customer engagement. Since chatbots are capable of handling a huge amount of customer interaction-based problems, your business can then deliver a better experience to them, expanding your business’ reach.

Social Media Marketing Experts Will Be Key

Social media marketing is a necessity for businesses because it’s an effective way to drive audience engagement to gain attention for the products and services you provide. It was even found that over 70% of small and starting businesses used social media to expand their reach and boost brand recognition in the past years.

It’s essential for small businesses to share content by posting blog posts,  image updates, texts, and videos, on social media platforms such as Facebook, Twitter, and Instagram. In that way, your small business can be one step closer to achieving your branding and marketing goals to grow your business.

Go Cash-Free

Another main issue that small businesses face daily is the costs of running a business. But, due to the increase in technology accessibility, you’ll be able to use smaller and smarter systems to increase efficiency and improve your manufacturing methods.

Taking advantage of technology can help you overcome the business infrastructure costs with new plug-and-play features that can provide you cheaper access to large-scale business infrastructures.

Takeaway

Business owners should always keep in mind to keep up with the latest news and trends in the industry to make the growth of their small business a success. Even though the small business level is constantly changing, taking time to plan out effective business strategies and utilizing new trends is the best way to stay on the cutting edge in 2020 and beyond.

5 Writing Apps to Boost Your Business

In today’s business marketplace, most resourceful entrepreneurs are building long-lasting brands. The less resourceful ones are struggling to position their brand properly, mostly because they are not leveraging the right strategies, the right people, and especially the right tools.

Nowadays, content is extremely important. But not just any type of content, but highly qualitative content that is designed to serve the reader’s interests, needs, and problems.

Of course, developing top-notch content is not so easy, especially due to the fact that every niche is overcrowded with competitors. To gain competitive advantage, every webmaster, small business owner, or marketer should take advantage of the best writing tools online in order to improve their content development performance.

In today’s post, I’m sharing 5 writing apps that can help you boost the performance of your business by allowing you to strategize, develop, and promote your content effectively.

Trello

Trello is a popular app that can help you skyrocket your business’ writing productivity while automating your business processes. Whether you’re writing on your own or dispose of a team of professional writers, Trello’s boards, lists, and cards can help you keep everything in check.

You can create goals, deadlines, and assignments while also keeping track of everything that you and your team produces. If you’re having trouble with organizing your content schedule, Trello is the way to go!

Email Excellence

Here’s an excellent underrated tool that can help your email marketing efforts big time!

Email content is extremely important in the last stages of a sales funnel. Once a person finds out about your brand, you should slowly cultivate a relationship with him in order to generate trust.

Email excellence is an email productivity app that allows you to go through, organize, and respond to your business emails in a truly effective way.

If you’re not able to write effective email content, you should consider investing in professional services. One good option would be to leverage academic writers from Edubirdie, which are totally familiar with email writing practices. The greatest thing is that they’re also using the Email Excellence app.

Dragon Dictation

Dragon Dictation is a different kind of writing tool, one that allows you to speak rather than write and get your content ready for publishing. Just like Google Voice, this app uses voice recognition features that allow you to talk instead of write. As you speak, your words will appear on the screen.

You can even speak commands like “delete the last sentence” and the tool will do that for you. The benefits of this tool are quite significant:

  • It can be used both on desktop and mobile devices.
  • You can produce more content in less time
  • Your writing will sound conversational. This is exactly what business writing is about.

Hemingway

There’s quite a big difference between writing and business writing. A content that is designed to reach the eyes and ears of potential customers needs to be simple and clear. Most customers are looking for easy-to-read texts that help them understand the real benefits of a brand or product.

Hemingway is a free online app that allows you to simplify your content’s readability. Simply copy-paste your content into the app. The tool will automatically detect “readability” problems such as passive voice uses, sentences that are hard and very hard to read, and too many adverbs.

Once your text is analyzed (it happens instantly), the sentences that need to be modified will be highlighted. In some cases, the tool will even recommend simpler alternatives.

Enloop

Writing business plans has always been a time-consuming task. Very few writers are familiar with what it takes to craft an effective business plan that does not only convince clients but also makes them crave for a collaboration.

Enloop is a tool that provides a lot of effective templates that can be easily modified and turned into personalized business plans. If your business presents a constant need for business plan help and financial forecasting guidance, Enloop will do wonders for you!

Final Words

Content marketing is a key strategy that you cannot ignore if you want to reach the top of the ladder. Rather than spending a lot of money on employees and freelancers, simply tap into the power of online writing tools. Check their benefits, test them out, and see if they suit your needs. If they don’t, only then consider hiring. If they do, you’ll be saving a lot of time, attention, and money along the way!

3 Digital Advertising Techniques You Should Consider

Are you looking for new ways to advertise your business? It may be that you want to promote a specific product, re-brand or reach a new audience,  and to do this, you will need effective advertising tools. When deciding on your advertising strategy, you should consider the different types of digital marketing you could use, as this is the most effective way to promote your business, engage with your target audience and boost your sales. Take a look at these popular digital advertising tools, which will help your business create an online profile to be proud of.

Virtual Reality

One of the most forward-thinking tools is virtual reality technology, which is designed to create situations which feel entirely realistic for the user. While this is a fairly new advertising tool, it has been beneficial for a variety of industries. This includes the property sector, with companies like RW Invest using it to market their off-plan buy to let properties. Potential investors can plug into their VR devices to discover what the final product will look before they make any investment commitments.

Car companies, like Renault, also use VR technology as an alternative to test drives, which has resulted in a massive boost in car sales. This is also a cost-efficient and timely way of advertising their car models, as it avoids any car handling errors and enables staff to make immediate sales on the day.

Social Media

Arguably the most effective marketing tool is social media advertising, as it allows businesses to connect directly to customers. The majority of companies utilize social media to advertise products, communicate with customers, collect data and more. By using social media, companies can cut costs massively, and although some elements involve payment, there are many ways you can promote your business for free on sites like Facebook, Instagram and Twitter.

Businesses have an unlimited amount of options when advertising on social media, although you need to make sure that you choose the right tools for your sector. Many industries have found success on Instagram, which is the fastest growing social media platform in 2019. The Instagram Stories tool has been especially effective, with spend statistics showing that the overall amount spent on this type of advertising has doubled by 18%. Stories ads are excellent for one-off promotions, as the advert will only last for 24 hours, so it forces customers to act fast, helping them make quick sales.

This is due to the effectiveness of swipe up option which links straight to their site, enabling customers to purchase their products in one or two clicks.

Email Marketing

The effectiveness of email marketing is definitely underrated, as many companies brush it aside, as it is seen as one of the most annoying types of advertising. Despite this, businesses have found great success with email marketing campaigns. This is most likely because their email campaigns feature high-quality content and uniquely connect with their target audience. 

Email marketing experts believe there are several guidelines you should follow to ensure your campaign is successful. This includes using the sender’s name in the email, which is possible when using email marketing software like MailChimp or GetResponse. You should also make sure you send out emails at prime times in the day to ensure you connect with your target audience at the right time. It is also essential that you keep content as simple as possible in order to generate clicks and potential sales. 

4 Software Tools to Boost Your Business

4 Software Tools to Boost Your Business

There are over 342 million domains registered around the world. That’s hundreds of millions of businesses all fighting for the same thing: More growth, more customers, and more revenue.Growing your business isn’t as easy as setting up shop and watching the customers walk in. 

Now, growing a business is more competitive than ever. Here are four software tools you can use right now to boost your business and overtake the competition. 

1. All-In-One Business Software

Managing a small business is one of the hardest jobs out there. From booking customers to follow-ups, invoicing, payment processing, and marketing, customers require more attention than ever. Managing these factors without software is difficult and far less efficient. 

While CRMs can be fantastic for client and customer management, they don’t give you a full-scale business toolset. Meaning you have to source potentially dozens of other tools for each step of the process. Instead, consider using an all-in-one business software. 

For instance, if you are a service business, Housecall Pro caters directly to your niche, offering business tools for each step of the process from lead generation to sales and building future loyalty: 

If your business is focused mostly on online products or services, consider using a software like Oracle NetSuite, where you can manage everything from accounting to CRM and ecommerce tools, too: 

Want to streamline your business growth? Start using fewer tools, and instead, use the right ones. 

2. Podcast Hosting Software

Podcasting has taken the world by storm in the last year alone. While the concept is far from new, podcast listening and creation has surged, proving to be a fantastic tool for business growth. Millions of people worldwide tune into podcasts daily, and many businesses have developed their own to build brand awareness: 

Creating a podcast is a great content marketing tool you can use to bring in more organic traffic. On your podcast, you can cover topics related to your business, services, and products, to subtly sell without selling. 

Via better podcast marketing, you can help your brand grow through more than just written words on your blog. Using a hosting provider like BuzzSprout, you can upload your podcast to all podcasting directories from iTunes to Spotify and more: 

3. Writing and Grammar Tools

Content marketing is king. But, you likely already knew that. If you want your business to generate organic leads, you need to develop stellar content in your niche that solves a problem.  However, the blogging space is saturated. It’s crowded with websites that already have heavily established domain authority. 

Domain authority is a ranking of your backlink profile, which is a big determining factor in how well you can in turn rank on Google. Your writing needs to be error-free, and compelling enough for people to continue reading (and crave more). 

Using the best writing tools, you can start to refine your tone, voice, and style. These will help you create a unique perspective that stands out. 

Want more organic traffic? Start writing better content that is unique to your industry. 

4. Photo Editing Software

According to a recent Backlinko study, images in your content marketing are critical for delivering better user experiences and can even impact ranking ability. When it comes to boosting your business, images can be utilized almost everywhere from online to offline channels: 

  • Social media
  • Content marketing
  • Email marketing
  • Direct mail 

Whether you want to develop an infographic or utilize them directly on a landing page, photos should be a big part of your marketing strategy. They can also help humanize your brand by serving as social proof for potential clients and customers. Use high-quality photo editing tools to get the job done and improve your business growth. 

Wrapping Up

Boosting your business growth is more than just hustling now. While more time to make more sales is great, competition is stiffer than ever. You need to provide great service and impeccable marketing to your target market.  Using these four software tools, you can do just that. 

How to Plan a Super-Productive Schedule

It is hard to deny that planning is the key to success. A strict plan is something that helps managers and employees avoid numerous problems and know how to cope with those that were not predicted. Managing your time smartly is crucial for project completion. When talking about small businesses, one should admit that the number of occurring planning challenges is enormous. As a rule, developing companies have fewer resources than large ones. However, they still need to pull things up.

The necessity to plan the day cannot be overestimated – whenever you decide to let things slide, problems become unavoidable. In this article, we will discuss some efficient ways to plan a project within a small business. Hopefully, these tips will help you follow the right direction!

Plan smooth coordination between employees

Start by defining roles and positions in a team. You need people to work on particular parts of the project as well as managers to control the process. As a rule, small companies have small staff, so some members will have to execute numerous responsibilities. The number of people in a team will depend on the amount of work and deadlines. However, make sure not to overload the employees – stress ruins productivity. If the project is large and time-consuming, you may need to hire more experts, consultants, and testers. Consider finding a sponsor if your budget is too tight.

Plan meetings

It’s crucial to meet with employees, team members, customers, and sponsors to check the progress and solve current issues. Even insignificant and small meetings should be planned. When people have a strict schedule at hand, they know how to arrange their everyday activities. Set the same day and time for regular conversations with the team members to check the progress. Sometimes, such events will take no more than a couple of minutes. However, this will help you correct all minor mistakes and problems at their very source. If you neglect this opportunity, the issues will grow and take hours to be solved.

Plan for a week/month

Indeed, you won’t get too far without thinking about the future. While a daily schedule maker can help you with short-term planning, you need to look at the larger picture. When students fail to plan their learning hours, they end up looking to get essay help online. However, when employees and managers rely on short-term planning, they end up missing an important deadline. Know what you will do each day of the week! Make Monday a planning day. Check your inbox, take a look at the task list, plan meetings, and think about the main priorities.

Routine needs scheduling

How to organize your life and schedule around it? Well, all of us have routine tasks to do every day. Even if this activity is repetitive, there is always a room for surprises. If you set a schedule for your most routine tasks, you will know how to approach them. Checking your inbox, calling your customers, making deliveries, or whatever you do – make sure to keep these things in order. Leave some blank hours in the day, and you won’t get the jitters if something unexpected happens.

Image source: inc.com

Don’t make your schedule too tight

Include free hours into your plan because clear space is a lifebuoy ring. Extra time will help you deal with surprises efficiently, and you won’t feel like being on a sinking ship. Let’s be honest – building an ideal schedule is impossible, and even if you do, distractions and unplanned things can happen. Sometimes, your tasks can take more time than you thought. The other tasks can depend on your colleagues, and you cannot predict if they do everything timely. Free time will help you catch up with everything. If everything goes as planned and no unexpected events ruin your schedule, these extra hours can become a pleasing time for rest, YouTube videos, or a walk.

Some additional tips

  • Get an online planner and share it with your colleagues to manage group projects
  • Don’t hesitate to revise the calendar
  • Have free spots in your schedule and use them wisely
  • Plan in advance
  • Try to improve your scheduling methods all the time

Conclusion

The better you manage your time, the more work you complete. Productivity is all about smart planning, not working till the late evening. When planning your projects at a small company, there are so many things to consider. It’s crucial to schedule as many daily and weekly activities as you can, including even the most routine tasks. Share tasks with your employees and colleagues, plan meetings and don’t forget that free space in your schedule can save your day and even an entire project. However, if you will follow these simple tips, you will be prepared for unexpected situations much better. Use them for yourself and share with your teammates!

6 Tips for Writing a To-Do List That Will Boost Your Productivity

Nothing sounds quite as easy as writing a to-do list…after all, isn’t it all about putting down everything you ought to be doing on the next day and boom-let the productivity begin! Nonetheless, if you have tried writing a to-do list before and found it to be anything but easy, then you may need one or several of the following techniques to make your to-do list much more effective. This is especially if you are running a small business as efficiency is necessary to boost overall productivity and success of the company.

To guide you through, here are several tips which help you write a better to-do list and subsequently make an essential difference for your overall productivity.

1. Start with a paper and pen

Yes, as hard as it is to believe, a paper usually holds you more accountable compared to an app.  A written piece of paper containing your to-do list provides you with physical proof of an item/project you have skipped through the day.  Essentially, whether you dispose of the paper or even cross it out, it will still be there.

What’s more, a paper and pen is not anything that we routinely make use of anymore and is typically something different from what we are used to. It is this newness that will not only psych your brain and prepare it to meet your business targets.

2. Make it appealing

Back to the earlier point, when it comes to pen and paper, not just any typical pen or paper will do.  Usually, when writing our to-do lists, it is not uncommon to use some old, basic notebook.  However, this never really ends well as we end up not ever using it.  Why? It is not inspiring, and opening the boring notebook only invites boredom.

Alternatively, you can purchase a bunch of colorful pens and a nice-looking planner. This way, anytime you are looking to start your activities, you will feel excited to open it.  Use different stickers, drawings, colors-but always ensure its pleasing to you!

3. Be practical

Just like with your business goals, if you are looking to boost your productivity, you must be realistic.  While it would be amazing to accomplish all your tasks at once and take the extra days off, it would definitely be better both for your health and mental state to practically decide on what to do the next day and what you cannot do.

For instance, if you are trying to beat the deadlines for the submission of your college essays, rather than attempt to finish all of them at once, you can enquire about online freelance writing by typing something like ‘how to find someone to write my essay for me’ on your webpage and hire professional assistance. This way, you can realistically accomplish all your assignments and still guarantee quality work.

As such, if you have a massive ongoing business project, divide it into several sub-tasks, and then work them out one after the other. By doing this, you not only simplify your task, but you will also feel way better to see four crossed out tasks rather than a massive one still waiting to be done.

4. Plan for your breaks

Typically, like with our bodies, our brains function better when well-rested and refreshed.  Imagine what would happen if you decided to jog endlessly without stopping, wouldn’t you certainly wind up in a hospital?  If so, then why give your brain a different treatment?

In the current era, our attention and focus have been significantly shortened by our reliance on modern technologies. And even if this were not the case, we wouldn’t expect them to continue forever!  As such, carefully plan your rests also, but be practical.

You understand yourself better, and you are, therefore, aware of precisely how long your focus lasts before you start to slow down or even make mistakes.  Nonetheless, don’t force it, either. Plan your rest time in accordance with how long you have been working.  For instance, if you work for an hour, you can set aside a break of 20 minutes.

5. Write both the task and the time

One other factor that hinders productivity when writing to-do lists is failing to write down when every job starts and ends. It encourages procrastination.  To boost productivity, it is essential that you also write down time frames for your to-do tasks.  This inspires you to try and beat the deadlines for all your tasks, subsequently making your business more productive.

If you are uncertain about the amount of time you need to accomplish a task, afford it several more minutes, but ensure you will not get stressed for lacking adequate time. Moreover, once you achieve it in advance, jot down the duration it took and allocate a similar amount of time for the next day.

With the extra time, utilize it for more rest or to begin your next task in advance. This way, you can cross your whole to-do list faster than you anticipated.

6. Start small

Lastly, no matter how busy your business is, your day’s first task need not be a long project that takes a lot of time to complete.  If you can complete several tasks, notwithstanding how little, you will be feeling more motivated and energized to cross out the rest of your tasks.

Nonetheless, be sure not to go overboard! All the breaks and tasks need to be approximately equal. Be sure to include both in your planner.

Conclusion

For such a simple item, there are numerous ways a to-do list can be complicated. However, if writing down your business tasks every morning isn’t really getting you to achieve your goals, be sure to try any of these few techniques to not only refocus your business task list but also boost your productivity.

Author’s Bio

Jeff Blaylock is a freelance writer who knows that time management and planning is everything. He is also a personal development coach.  Now he continues his research to learn more about productivity strategies and share his knowledge with the audience.