Making Your PDFs Work For You: How to Pick the Best Conversion Tools

We live in a digitalized world where endless stacks of papers are replaced with digital documents. Whether it’s a legal contract, a presentation, or an interactive lesson, the PDF format holds and displays information in various ways. However, this file type is “read-only”, making it impossible to edit without a specific program.

There is a way to make PDF work for you. When using a conversion tool, you turn this file into any format compatible with editing software. Whether you want to work in Excel, PowerPoint, or Photoshop, a converter will help you change the PDF into a compatible file type that can be imported and exported in any program.

Advantages of Using PDFs

Many people frequently use this format, from the corporate world to Ivy League colleges. It is quickly becoming the universal file type for documents, contracts, presentations, and reports. However, there are various advantages to using PDFs.

Considerable Size Reduction

Those working in Excel, for example, are familiar with the complexity of a spreadsheet. Some of them feature advanced diagrams, schematics, and even images. As a result, the file is large and cannot be shared easily. A simple solution is to сonvert Excel to PDF by using an online service that lets you switch formats instantly. After you download the new file, you can share it in many ways since it has a reduced size. 

PDF Is Universal

If you own a computer, you have already used it to open a PDF. These files are compatible with various devices and operating systems, making them versatile and easily accessible. Next time you create PDF documents, it might be accessed from a smartphone, tablet, or even a smartwatch. 

One of the Most Secure Files

There are many safety features in a PDF document. If you value the information inside those files, keep your creation away from people with bad intentions. Most confidential documents have a complicated password protecting them, making it impossible for anyone with limited access to open these files. 

Portability and Compatibility

PDF is an abbreviation of its complete form, “Portable Document Format”. As its name suggests, this file is a perfect solution for sharing information in an organized structure. While other types require specific software, font packages, and special characters for some languages, the PDF includes them all in the document. Once the file is opened in an editor or viewer, its content is displayed as intended by the one who made the PDF. 

How to Convert PDF Files

There are many formats people work with. All of them, from Word documents to PowerPoint presentations, may be converted. Next time your boss asks for the weekly report, converting Excel to PDF will let you share the file within minutes. The process is easy and simple to understand, but the following step-by-step tutorial will prove useful for those who have never done this.

Step 1 – Access an Online Converter

You can use a service to convert your Excel file. While this platform is available for anyone, creating an account or logging in to an existing one is recommended. 

Step 2 – Choose the Right Pair

You can switch from PDF to different file types. Pick the one you want, in this case, “PDF to Excel”. It leads you to the website section, where conversions between these two files are made. 

Step 3 – Upload Your Document

Simply drag and drop the Excel file to the green rectangle or use the browsing feature to search for it on your computer. An advantage of converting to PDF is that your file, no matter how large, becomes shareable due to size compression.

Step 4 – Wait for the Conversion

It usually won’t take more than a couple of seconds. However, larger files require additional time. If you are in a hurry, the convenience of being able to convert documents in less than a minute is a major benefit.

Step 5 – Save the Converted File

After the process, the PDF document is saved to your device. This is very simple to convert any type of document.


Designers will be interested in converting their creations to PDFs because sharing is easier. Legal writers will look to transform their documents due to the security features available with this format. Undeniably, the portable document format is the most common way of storing, securing, and sharing valuable information. It is the perfect way to distribute your important work, regardless of whether it’s done in Photoshop, Microsoft Word, or even PowerPoint. With the help of an online converter, you can switch formats within seconds and transform your files into PDFs simply.

Making Your PDFs Work For You: How to Pick the Best Conversion Tools was last updated January 22nd, 2024 by Max Mitchell