The Top 10 Tools and Software for Small Businesses

Small businesses drive economies around the world. In essence, small businesses are what defines the line between the community and corporation, and if you’re running one of them, you’ll probably need some top-tier tools to help you out.

We’ll list our top ten tools for running a small business will make your life and your job easier in 2021:


Monday is a management platform that makes managing your small business a walk in the park. It comes with all the features and services you need to manage and coordinate your projects.

It offers a top-shelf CRM, project, sales, and task management, software design and development, and a range of other things any small business can benefit from.

It’s a one-stop shop for all your management needs. What makes it stand out among the sea of other management tools is that it’s very easy to use, feature-rich, and very affordable.


Proofing is a very complex practice that is all but mandatory in modern business. Waiting for feedback from the rest of your business, your higher-ups, or your clients isn’t laborious – it’s an unnecessary waste of time.

With Filestage, the proofing process is streamlined to such a degree where teams can get instant replies and feedback that they require to go on with their work. Think of Filestage as the connective tissue between two departments that need to cooperate.

It streamlines communication and connects the two so that both get time-stamped approval as fast as possible, process and progress tracking, and a laid-out organization and framework of the workflow.


Outgrow is an interactive marketing platform that lets marketers and digital agencies create quizzes, calculators, chatbots, and assessments, polls, and giveaways to boost their marketing efforts. These interactive content types help companies generate nearly 30% more new leads and increase their social footprint. Moreover, interactive content like quizzes engages customers twice as compared to static content.

Outgrow stands out because it is easy to use and requires no coding knowledge. It offers 1000+ templates to choose from and robust analytics and automation powers to make your marketing campaigns a success. 

Finally, Outgrow provides free COVID-19 offers and other affordable plans for freelancers, small businesses, and big corporates.  


As the coronavirus descends into 2021, many businesses have moved out of the office into their home. It has led to a rise in time tracking tools such as Traqq.

Even when people are out of the office, you can still know what they’re up to, how much time that is taking, and how you can help them do it better and faster.

Time tracking for teams tools such as Traqq are necessary for managing remote teams, which most teams are nowadays.

Traqq allows you to monitor without even monitoring, as the automatic system will take screenshots, screen recording, monitor app, and web use without requiring constant input.


Web scraping is one of the most common business practices of 2021, as it allows small businesses to build big databases. In this data-driven world, staying on top of your competition is a priority, and web scraping is one of the best ways to do so.

Octoparse brings the process of web scraping to small businesses, allowing you to collect data on your competition, monitor trends, and improve your business from the inside.

The benefit of Octoparse is that it provides web scraping to every small business, requires little to no setup, and absolutely no complex coding.


Appypie is an interesting platform that allows you to develop custom solutions, apps, and tools without prior coding or development knowledge. While the power of this system is limited, it handles most of the needs small businesses have with relative ease.

Appypie stands out among the crowd of custom solution creation platforms because it’s very easy to use, fully customizable, and adaptable to any small business environment.

This no-code application development platform is affordable and scalable, so it perfectly fits the needs of small businesses without breaking the bank.


eCommerce is one of the most buzzing industries of 2021, and it’s gaining the attention of small businesses at an increasing rate. 2021 has seen more small businesses enter the world of eCommerce than ever.

Litextension is a service for eCommerce businesses looking to migrate from one eCommerce platform to another. Litextension makes quick work of the migration process and works well for small businesses or the agencies managing the eCommerce stores in question.


Marketing can make or break a business. If a business has good marketing, it will likely push out of the sea of failing small businesses and carve out a slice of the market share pie for themselves.

Now, small businesses usually have limited budgets and limited tools to market themselves, so what do they do?

Well, Moosend is a fantastic marketing platform for all small businesses. It comes with all of the tools that you or your marketing team need to make your business that much more appealing to the average consumer and spread the word about it.

Furthermore, Moosend is a very scalable solution, meaning you can adapt it to your business no matter how large or small it is. For small businesses considering Moosend but looking at options comparing it with TinyEmail can be helpful. Moosend vs TinyEmail dives into their features and scalability, helping decide the best fit.


Finding leads can get tricky, especially if you’re working on a smaller scale. You don’t want dozens of useless leads – you want some that will provide favorable results.

Well, if you’re in this position, you might want to take a look at Leadfuze, the premier prospecting tool for small businesses.

Leadfuze is a search engine for leads, which allows smaller businesses that don’t have huge in-house HR teams to find the correct leads, verify information across a huge database, and seamlessly integrate within your existing framework.


Fleep is a communication and file-sharing platform for small businesses. It allows you to connect teams within one simple, centralized application to communicate, trade files, and share progress. Fleep is a great way to streamline not just communication but coordination in the office space.

Another thing that makes Fleep a must-have tool in any small business arsenal is that it’s affordable, and integrating it within your existing framework is simple due to its easy-to-use GUI and adaptability.


Indy is a comprehensive project management software that includes everything you need to stay on top of your projects, from marketing to management to billing.

You can keep track of different tasks for multiple projects by assigning filters or moving tasks from one project to another. The tasks tool also allows you to assign tags, making it easy to see at a glance which project has the most tasks remaining.

The deadline and reminders feature ensures you also deliver your work on time. At the end of the week or month, you can link your hours to an invoice by adding your hourly rate before sending the document to a client. 

In Conclusion

If you’re running a small business in 2021, you’ll be happy to know the best software and tools for running a small business will make your life and your job much easier.

Stick to the ten tools and software solutions provided above, and you’ll be well on your way to improving your business.

The Top 10 Tools and Software for Small Businesses was last updated June 6th, 2024 by Dean Chester