Managed Print Services (MPS) are programs provided by print providers to help you manage printing gadgets such as faxes, copiers, and scammers. The main objective of MPS is to improve productivity, efficiency, and information security.
As a startup business, one of your concerns should be how to minimize expenses and maximize profits. You will also want the business to operate smoothly without running into issues that affect the normal operations of the business. One way of achieving that is through managed print services (MPS).
Here are some of the ways through which Managed Print Services can be of great help to a startup business:
1. It Improves Efficiency and Saves Time
Have you ever thought of the amount of time used by your employees on printer-related tasks? The whole process of scanning, printing, faxing or copying documents using old hardware is tedious and time-consuming. This is without mentioning the time spend replacing ink cartridges as well as fixing malfunctioning devices.
But with a managed print service, most of those challenges are eliminated. Your employees can instead spend more time on other important tasks. All you have to do is to identify a reliable print company such as Konica Minolta photocopiers.
2. It Improves Productivity for your Business
As you get started with your business, you will realize that various departments will have their own distinct printing needs. After conducting an assessment of your business’ current and future needs, the printing company (through its MPS program) should be able to suggest a bespoke program for each department. This may include printing from off-site or mobile devices or printing of special documents.
Additionally, some departments such as IT will have more time to work on critical issues affecting your business rather than spending a lot of time monitoring and replacing printing machines.
3. It Reduces the Cost of Operation
Having an automated or cloud-based system is much cheaper compared to operating separate devices at a time. The good thing about Managed Prints Services is that they connect several devices to a single monitoring system. This ensures that there is speedy delivery and replacement of toners.
A proper print audit and assessment can help create ways of consolidating your hardware. After all, you will need a lot of space to keep devices all over the place. In a nutshell, MPS can help your business save a lot of money by preventing wastage.
4. Up-to-Date Security
Although technology has greatly transformed the printing industry, it has also brought a number of challenges. One of those challenges is cybercrime. Most traditional printing devices are vulnerable to security threats. Never assume that printing equipment are immune to online hackers.
That’s why it is important to conduct a print assessment to help detect any IP risks for your business. Most MPS providers have tailored print security plans designed to keep away online hackers. It is up to you to identify the needs of your business and choose an appropriate plan.
5. Environmentally Friendly
Every business has a duty to conserve the environment and reduce pollution to manageable levels. By going paperless and minimizing the amount of electricity being used, your business plays a big role in protecting the environment. An MPS package makes it easy for you to identify and determine print levels.
There’s no doubt that Managed Print Services play a big role in the daily operation of most businesses.
As a startup business, some of the things you would want to attain include reduced operational costs, efficiency, and improved productivity among others. With an MPS program, your business is guaranteed of achieving some all the above goals.