Essential Phone Apps Every Small Business Should be Using

Mobile devices have entered businesses as the key gadget in various industries. Both small and large companies have employees who use mobile devices for their work. Small companies rely on efficiency and agility to stay competitive. It includes working directly from the office but also while on the go.

Hence, mobile devices have become inevitable in our work routines. Without them, we would not be able to communicate with our colleagues as efficiently as we do. However, to do business while on the go, your employees need to have the right apps. Luckily, there are many apps you can use, and many of them are entirely free. Cost-free options make them ideal for growing businesses.

Task management

All employees juggle multiple tasks at once, finding time to help or consult colleagues in between. However, the more assignments build up, the more difficult it is to keep track of your progress. Hence, you need a sharp and convenient tool to organize all your tasks for the week or month neatly. Luckily, there are many options available. All of them operate on a relatively simple principle and are beginner-friendly. So, do not hesitate to increase your productivity with the help of a simple app.

VPN

A phone VPN can quickly boost your security and privacy. When using your smartphone for private conversations and searches, you expect this data to be confidential. However, this data is easily snatched by marketers, websites, and even your ISP. A virtual private network app is designed to help you stay secure while online.

It encrypts your connection and prevents anyone from seeing what you do online. Hence, such security measures halt data thefts and loss of personal information. At the same time, quality VPNs can also be used to hide your IP addresses and help you pick one that unblocks geo-restricted content. All of these things are very important for businesses since online criminals often target companies. Furthermore, a VPN ensures that your Wi-Fi connection is safe, and knowing its questionable nature, you will be glad to have this protection. 

Skype

Skype has been a standard choice for videoconferencing and overall communication for the last 15 years. Many different apps tried to compete, but none have succeeded. At the moment, the app itself has more than 10 million comments and reviews on Google store.

Skype has been a standard part of everyone’s PC for years. When the app came out, most people simply got Skype for their phones as well. Skype lets you voice or video call anyone for free. You can get a maximum of 25 people in a single call and share various files. However, if you are looking for something new, you can explore alternative apps as well.

Evernote

If your employees have a fast-paced job where they need to remember lots of information and do research, Evernote might be what they need. This app allows you to gather various pieces of online information in a single place.

The information can be changed, embedded, shared, tagged, and much more. At the same time, Evernote can be used as a notebook. You can store social media posts, contacts, create to-do lists, and much more. What’s even better is that all of this is entirely free. There is a paid version that gives more upload space and some additional controls.

Google Drive

Google Drive is cloud storage offered by Google. It’s attached directly to your email, and everyone can use it for free. The Google Drive app is free to download and can be used in many different ways. It’s great for any kind of writing work or documentation.

It lets you upload, store, manage, and share files. At the same time, users can edit those documents, leave comments, and communicate through the platform. The paid version gives more storage space.

Apps for successful cooperation

Project management is vital. It is especially true when doing work on smartphones. So, project management apps need to be clear and provide a nice overview of all essential information. That’s how people won’t make mistakes while doing their jobs.

For this reason, we find Trello to be the best fit, as it’s very visual. It’s designed around boards where users can create, check, move, and modify lists. As a project progresses, the cards are moved. All of the cards can be assigned with members, checklists, or have attached files. At the same time, people can use cards to leave comments or communicate directly. Trello is around $10 for businesses, but it’s worth the expense.

Conclusion

These are some of the best mobile apps for small businesses. Of course, there are thousands of others, but we feel that these will make an immediate difference in the way you do your business. So, do not hesitate to make your business mobile and flexible.

Virtual Fax – A Must Have Tool for Small Businesses

Good communication tools are essential to own a successful small business.  They help us stay in touch with customers and providers, allowing things to run smoothly and without delays or complications.  If you rely on faxing to communicate on a regular basis, you can improve the delivery of documents with virtual fax.

There are multiple companies that can enable us to fax from email in just a few steps and without the problems that traditional fax machines have, such as busy phone lines, paper jams, running out of ink, etc.

This new way of faxing is called “virtual fax”, because instead of printing all incoming documents and having to scan the ones you send, you can simply manage all files digitally.  That’s right, all incoming faxes arrive to your inbox as PDF files, and in the same way you can send faxes straight from email, using digital documents. For businesses, this means that you’ll spend less money and time faxing on a daily basis.

What Are the Advantages of Virtual Fax for Small Businesses?

A free fax number. Another big benefit of using virtual fax companies is that they provide you a fax number, totally free of charge.  When you create an account with a fax service you can choose between a local or a toll-free number, which people will use to send you faxes.  Contrary to what happens with common dedicated phone numbers, this line will never be busy.

Speed of delivery.  Faxing from your computer is many times faster than faxing through a machine.  Once you press Send, your digital files are automatically converted to a fax image and sent to its destination without running into issues such as paper jams and interrupted transmissions. You can send email to fax, or you can use your service’s website to send faxes.

Fax from anywhere. With the use of a mobile fax app, businesses can send, receive and even sign faxes in just a few taps.  There are apps that charge you per fax and others that work alongside online fax service subscriptions.  We recommend the latter option, because they actually give you a number to receive faxes. If your business requires to be always on the go, this is an invaluable feature.

Automatic delivery. Every fax coming your way is automatically saved to your account and sent to your email as a PDF, you don’t have to do anything because the process is 100% automatic.  Just make sure you enable notification on your phone and be able to read them electronically.  Since your line is never busy you won’t have to worry about missing a fax ever again.

Other advanced features. Basic faxing tasks are just the tip of the iceberg of what you can enjoy with online fax.  There are other features that can make faxing easier than ever before, such as the ability to schedule your fax at an exact date and time, fax broadcasting (send a single fax to a list of recipients at the same time, and integration with cloud storage platforms including Dropbox and Google Drive.

Choosing the Right Fax Company

To make the most out of online fax, you need to choose the right company.  You’ll find that some services promise you everything, but many times customers have to deal with unreachable numbers or fax servers going down without customer support at hand.  

Luckily, there are also companies that have proved time and time again that they are reliable and can really help your business take the next step in faxing.  I’m talking about companies such as RingCentral, eFax and Nextiva, which we have tried and continue to use to this very day.

If you are having trouble deciding on which fax service to use, you can take advantage of free fax trials.  Most fax companies give you the chance of creating a test-drive account, which you can cancel at any time. So, for a full month you can fully test the features of a service and check if it is really helpful in reaching your goals. A great thing about integrating an email to fax Google alternative in your business is that it is very quick to get started.  It only takes a few minutes to create a new account and pick the fax number you wish to use.  If you are in the US you’ll find that there are numbers for the vast majority of cities in the country, but if you are outside the US you’ll need more specialized services with international presence.