Balancing Security and Accessibility in Modern Data Management

As data management needs continue to grow and evolve for organizations of all sizes, try to strike the right balance between properly securing their data while allowing it to remain accessible in an instant. This is pivotal for an array of reasons, with a growing one being ensuring compliance with an expanding number of new privacy laws and regulations.

Where companies had previously relied on a more perimeter-based approach to keep potential risks and threats at bay, they’re now rapidly adopting more data-centric approaches to maintaining data security. This involves a certain degree of compartmentalization, with companies knowing what their data is, who has access to it, who’s supposed to have access to it, and how it should be accessed.

To better inform you and provide some guidance for your own data management needs, we’ll review how organizations are balancing security and accessibility with their data in the modern age. Whether it’s managing local data relevant to your company like employee details and records or overseeing managed colocation to free up valuable internal IT resources, we have the solutions you need to keep your data safe while having it remain equitable.

The Importance of Data Governance

In essence, data governance is related to the authority and responsibility of decision-making for data-related matters in a company. 

It covers who can take what kinds of actions with what information, along with the circumstances they can be undertaken and the methods to undertake them. Alongside the natural benefits of improved data privacy and security, having a well-designed data governance strategy helps facilitate better decision-making, reduce any operational hiccups, standardize your processes, and so much more. 

A solid data governance strategy can help your organization balance data security needs with accessibility requirements. Of course, there’s no real all-encompassing approach for crafting a well-designed data governance strategy since what’s best for your organization will depend on your specific business needs and goals. 

However, it’s best to have a flexible approach when crafting one; otherwise, you could face problems with data accessibility. This could lead to reduced productivity and uptime, resulting in a chain of problems down the line.

Understanding Your Data Management Needs

One of the most important steps in balancing your data security requirements with your accessibility needs is understanding your overall data management needs as a whole. 

This starts with identifying the data you have, its sources, where you store it, how you process it, who can access it, and the policies that apply to it. On top of this, you’ll also need to assess the overall accuracy, quality, and relevance of this data, along with any associated risks or rewards.

Once you have a clearer picture of exactly what your data management needs are, you’ll be able to better understand what your data is and the liabilities associated with it, you can then tailor your data management strategy and governance efforts to best handle their unique challenges and needs.

Defining Your Data Management Strategy

After understanding your data management needs, you’re ready to begin developing your comprehensive data management strategy. 

This serves to align your current data management needs, capabilities, and objectives with your overall business mission and goals. Your strategy should cover how the data will be used, how it can be accessed, and how you’ll address concerns related to balancing security and accessibility. 

Furthermore, your data management strategy should also cover your organization’s data policies, principles, standards, and responsibilities while defining the architecture, infrastructure, and tools you’re going to use to manage them. For this reason, companies have found a new way forward through composable architecture.

Once this strategy is defined, you can establish a framework for balancing your data management needs.

Implementing Data Security and Accessibility Measures

Once you’ve established what your organization’s data management needs are and crafted a data management strategy to help meet them, it’s time to implement measures concerning data security and accessibility.

Trying to find the balance between security and accessibility is going to be a continuous, ongoing approach. Businesses need to ensure their data is protected, while still maintaining easy access for relevant parties as needed. This becomes increasingly complicated over time as data management needs shift and the threat landscape continues to evolve

A key approach that companies can implement in their organizations to help mitigate these potential concerns is data federation. With data federation, organizations make multiple sources of data accessible under a single, uniform model. This model can act as a singular access point, where administrators can then compartmentalize data and restrict access as needed based on the sensitivity of the data.

This effectively silos data off to parties that need it, when they need it. This helps maintain proper data security and integrity while ensuring that relevant parties are able to access the data they need without any delays. 

Before implementing any strategies in your organization, it’s vital that you communicate the forthcoming changes to all parties and team members that will be affected, along with providing any training necessary for your new systems. 

The Future of Data Management

Data stands as the lifeblood of many organizations in our increasingly interconnected and digital world. 

It’s clear that as data management requirements become more complicated, striking that delicate balance between rigorous security and prompt accessibility is downright essential for organizational success. This balance not only fulfills any potential compliance mandates but also ensures that businesses remain agile and resilient in the face of shifting and evolving threats.

The move from a perimeter-centric to a data-centric approach has further redefined the core paradigms of data management. However, as with any significant transition, challenges are going to arise. 

In prioritizing data governance, understanding the unique data management needs of an organization, devising a tailored strategy, and embracing techniques like data federation, organizations can better position themselves to stay ahead of threats while fostering efficiency at the same time.

Never forget, the journey of balancing security with accessibility is iterative, requiring regular reviews, updates, and continuous communication. However, with the right framework and commitment, organizations can safeguard their invaluable data assets and ensure they serve their intended purpose promptly and efficiently, driving business growth and maintaining trust in the digital age.

Balancing Security and Accessibility in Modern Data Management was last updated November 24th, 2023 by Susan Melony