Top 10 Advantages of Microsoft Exchange Online

Some basic challenges with your current email service, consist of:

  • Ineffective communication abilities hampering productivity.
  • Issues about downtime and drains on IT time and funds.
  • Problems with compliance and data security. 

A trustful and robust official business email is a requirement for companies of all sizes. When our clients turn to us for help and support, we suggest Microsoft Exchange Online. 

Microsoft Exchange Online assists you to secure your data and keeps your employees connected with protected, reliable access to email, contacts, and calendars from any virtual device. 

Here are the top 10 advantages of Microsoft Exchange Online: 

1. Secure Your Sensitive Data and Notify the Users of Internal Compliance Policies with DLP (Data Loss Prevention) Abilities: 

Keep your organization secure from users sending sensitive information to unauthorized people by mistake. The new DLP feature in Exchange identifies, monitors, and protects sensitive data by carrying out in-depth content analysis. Exchange Online offers built-in DLP policies based on standards such as PCI and PII which are regulatory. It is also extendable to support other policies essential for your business. Apart from that, the new policy tips in Outlook notify users about policy violations before sensitive data is sent. 

2. Provide compliance officers to run In-Place eDiscovery over Exchange, Lync, and SharePoint – from a single interface: 

The ability to immutably maintain and explore data across your business is crucial to assuring internal and regulatory compliance. Allow your compliance officers to make use of the new eDiscovery Center to identify, analyze and hold your business data from Exchange, Lync, SharePoint. And, the data always stays in place, so you never have to maintain a different store of data. With the eDiscovery Center, you can decrease the expense of managing complex compliance requirements, while assuring you are prepared for the unexpected. 

3. Keep all of your essential data in one place with Exchange archiving, retention policies, large mailboxes: 

This allows your users with an in-place archive and large mailbox to provide them the flexibility to maintain email in their primary mailbox, or to archive items. With flexible and strong retention policies, you can handle your storage and compliance requirements – while preserving your user’s productivity. 

4. Allow your users to collaborate on projects, increase speed and communication quickly on teams they join, and share information easily: 

This makes it simpler for your users to maintain team and project communications. Enable users to see old chats and emails on a project as soon as they join, have access to the recent versions of their team documents, and access that data right from within Outlook. Your users will have compelling new tools such as Microsoft Teams to be efficient on their teams and you will be able to handle information in the locations that this information was supposed to be stored. Co-authoring, document storage, and versioning are given by SharePoint while messaging is managed by Exchange with a whole user experience within Outlook. 

If all necessary team members have access to the same information, communication, and collaboration can be taken to the next level. For many companies have learned that the command to enable editing the file did the trick when it came to improving their efficiency and communication. With features such as Microsoft Teams, users can quickly communicate with the whole team or a single member using real-time chat sessions, online meetings, and more – all from within Outlook. These absolutely essential communication tools mean that no matter where your team is located, you’ll be able to stay connected and get things done faster.

5. Block email threats before they arrive in your network: 

Exchange actively guards your communications with built-in defenses against email threats. Multi-layered anti-spam filtering is provided with regular updates to facilitate protection against increasingly complex spam and breaching threats, while multiple anti-malware engines operate to secure your email data from any kind of viruses. 

6. Give your users an instinctive, touch-enabled inbox experience on any device:

This allows your users to get more work done from anywhere with an inbox that provides a straightforward and uncluttered experience, where the important and relevant information is optimized for various form-factors. The same friendly design in the Outlook desktop interface has been given to the browser as well as mobile interfaces. 

7. Move to the cloud on your conditions with easy options including Exchange hybrid deployment:

Exchange gives you tools to move to the cloud on your conditions – either that is onboarding to the cloud overnight or managing a hybrid deployment with mailboxes on-premises and online to satisfy your business requirements. Allow your end-users a great user-friendly experience including scheduling meetings and sharing calendars between on-premises and online users and restrict user disruption when user mailboxes are easily moved across environments. Stay in charge of the cloud by testing out upcoming improvements with support for upgraded previews. 

8. Reduce the time spent on managing your messaging systems while keeping control: 

Manage powerful capabilities including Apps for Outlook, DLP, and site mailboxes in the Exchange Administration Center – an easy-to-use, web-based administration interface. Role-based access authority enables your helpdesk and specialist users to execute specific tasks that are surfaced properly in the Exchange Administration Center – without needing full administrative permissions. This instinctive and amazing experience benefits you to manage Exchange efficiently, delegate tasks, and focus on improving your business ahead. 

9. Customize Exchange by integrating appropriate, web-based Apps for your business in Outlook and Outlook Web App: 

Encourage your users to waste less time switching between apps and make their communications experience stronger with an extension model that allows you to allow easy plugin access across both the big client and web-based Outlook experiences. You can decrease complexity with single sign-on to multiple applications and protectively give access designed to assure only authorized users can use each approved application. 

10. Bring All Your Contacts Together:

People’s professional networks span many different areas. You will have the capability to allow users to bring their contacts in from different networks so that they have all their information in one single place. The exchange will even find the same person throughout all the networks and extend their information into one contact card, avoiding multiple contact cards with different information and duplication.

You can get the best affordable Azure Windows Virtual Desktop Pricing and migration services for exchange mailbox migration to office 365 and Microsoft SharePoint Cloud Migration at Apps4Rent.

Top 10 Advantages of Microsoft Exchange Online was last updated September 4th, 2023 by Terrance Morgan

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