Streamline Your Operations with Top 8 Business Apps

In business, you are forced to work with huge flows of data both outside and inside the company. If you feel that you are not managing them effectively enough, it’s time to use specialized software. This article will delve into the top 8 best apps for business operations.

Top Business Tools

1. Google Workspace

With Google Workspace you can streamline business communication and collaboration. Gmail and Calendar seamlessly integrate, enabling you to view schedules and events directly in your inbox. Google Drive simplifies file sharing and real-time collaboration.

For small businesses, Google Workspace offers an affordable solution that delivers enterprise-level capabilities without the need to manage your own servers. These tools provide robust security and compliance features to ensure the protection of your data. Additionally, you have the flexibility to customize the suite to align with your company’s brand.

2. Salesforce

Businesses can effectively manage customer interactions through Salesforce, a powerful customer relationship management (CRM) software. Salesforce enables users to track interactions, manage leads, and automate sales processes. This indispensable tool enhances sales and customer service processes, thanks to its robust features and seamless integration with other software programs.

For business software programs to be as efficient as possible, you should ensure that all documents are digitized. Fortunately, this is easy to achieve using a document scanner. All you need to do is download PDF scanner to be able to digitize any document in a few seconds. It’s wise to try the latest PDF scanner for iOS right now to experience the benefits of paperless business processes. PDF scanner app is the easiest way to transfer physical documents into virtual space.

3. Portant

Portant is a document automation platform that excels in invoice creation and delivery. Portant has developed an invoice workflow that helps you save time by using their pre-built invoice template in Google Sheets for free.  

The invoice template lets you add your company logo, customize branding, and add customer data dynamically thus saving you resources throughout the whole process.  

You can also integrate your professional business email into their platform, thus enabling you to send your invoices straight to your customers after creation. 

Using Portant you won’t need to manually jump into each aspect of creating and sending invoices.

Portant’s platform is intuitive enough for you to get started creating invoices right after signing up. Even though Portant has training videos on each of their features including invoicing, their team is also supportive in answering any questions that you might have.

4. Freshbooks

Freshbooks is an exceptional tool for effortlessly tracking billable hours and invoicing clients. This cloud-based accounting software empowers you to log hours as you work, set project-specific hourly rates, and effortlessly generate professional invoices for clients.

Entering time for a project is a breeze with Freshbooks’ simple and intuitive interface. You can start a timer to log hours as you work or manually enter time if needed. The software automatically tracks total hours for the week and month, ensuring you always have a clear picture of your time investment.

When the time comes to bill clients, Freshbooks swiftly creates personalized invoices based on your predefined hours and rates. You can enhance these invoices by adding your logo and contact information. Freshbooks then promptly send the invoices directly to clients via email.

5. Slack

Slack, the team communication app, is renowned for streamlining operations. It allows your entire company to engage in dedicated channels for various teams, projects, or topics, ensuring everyone is on the same page. With group messages, @mentions, and pinned messages, email inboxes remain clutter-free, and conversations stay organized.

Moreover, Slack provides comprehensive indexing and search capabilities. It allows users to swiftly navigate through past messages, files, and content, ensuring easy access to required information. Forget about scouring old emails for that important document or link – Slack’s got you covered.

6. Doodle

Doodle, a convenient scheduling tool, effortlessly facilitates finding an ideal meeting or appointment time for everyone. No more endless email exchanges or date and time negotiations. Simply create a poll with available options and share it with attendees. Each participant can select suitable times from their schedule. Doodle automatically displays the most optimal options, streamlining the scheduling process. From quick calls to all-day meetings or monthly check-ins, Doodle eliminates scheduling frustrations, allowing you to prioritize crucial tasks.

7. MailChimp

Any small or medium-sized business should consider MailChimp as a must-have tool. This email marketing platform streamlines and automates processes in your email campaigns. You can easily create visually appealing emails using their drag-and-drop editor or choose from their selection of pre-made templates. If you are looking for something basic try comparing Mailchimp vs tinyEmail. It offers some similar features.

Once you have prepared your campaign, MailChimp’s automation tools enable you to schedule email sends, freeing up your time for other tasks. Additionally, their analytics provide valuable insights into your subscribers’ engagement, allowing you to optimize for superior results.

8. Sage HR

Sage HR is a human resources management solution that operates on a cloud-based platform. It simplifies HR tasks by managing employee data, tracking time off, and conducting performance reviews. With Sage HR, you can effortlessly handle employee information, including contact details, job histories, and salaries, all in one centralized location.

This system streamlines the processes involved in requesting and approving time off. Employees can submit PTO requests directly in the system, and managers can approve them with a simple click. Sage HR is also highly effective for implementing and conducting performance reviews according to your schedule. You can send review requests, gather employee feedback, and track progress within the tool itself.

9. PandaDoc

PandaDoc is a document management software that operates in the cloud. It allows users to create, approve, and eSign documents. Streamlining business document workflow, PandaDoc offers various features:

  • Create documents easily with drag-and-drop functionality.
  • Maintain branding consistency through customizable templates.
  • Track document views and signatures.
  • Utilize digital signatures for legally binding eSignatures.


The listed programs offer assistance in optimizing business processes. They work with different areas of business, so it’s unlikely to cover all software at once. A more reasonable approach is to gradually integrate the program, as needed because all decisions must be informed. Just evaluate the benefits you will receive and the costs of integration. If there is a positive delta between these values, it’s time to take action.

Streamline Your Operations with Top 8 Business Apps was last updated March 5th, 2024 by Jillian Aviles