Take-aways from the tradeshow in Scottsdale:
1. CompanionLink has at least one way to sync ACT! data to all the top smartphones
2. Most smartphones have more than one way to sync with ACT!
3. CompanionLink offers 3 tiers of support
One June 9, 2009, Google announced a tool that can sync Microsoft Outlook contacts, calendar, and emails with Google Apps Premier edition and Google Apps Education edition. (Source)
But how can people with free Google or Gmail accounts sync with Outlook? And what about support?
Google says that the Google Apps Sync for Microsoft Outlook is for Premier and Education edition customers. So you can’t use that.
CompanionLink has a solution for everyone using a free Google account. It’s called CompanionLink for Google. It syncs Outlook contacts, calendar and tasks (no email) with any Google, Gmail, or Google Apps account. CompanionLink works with all editions of Google Apps (Standard, Premier, Education, Government, Non-profits, etc.). The one-time purchase also comes with free email and phone support for as long as you own the product.
There are two ways that you can keep your private Outlook contacts from synching to ACT!:
1. Keep your private contacts in a separate Outlook folder from your corporate contacts, then configure DoubleLook to sync only with the Outlook folder containing your corporate contacts. You can find this setting under the Outlook Folders tab in the DoubleLook configuration.
– or –
2. In Outlook, categorize your private contacts as “Personal”, then configure DoubleLook to ignore records in the Personal category. You can find this setting under the Personal Category tab in the DoubleLook configuration.
There are two ways that you can prevent your private Outlook contacts from syncing to ACT!:
1. Keep your private contacts in a separate Outlook folder from your corporate contacts. Then configure your CompanionLink product to sync only with the Outlook folder containing your corporate contacts. You can find this setting under the Outlook Folders tab in the software’s configuration.
– or –
2. In Outlook, categorize your private contacts as “Personal”, then configure your CompanionLink product to ignore records in the Personal category. You can find this setting under the Personal Category tab in the software’s configuration.
Don’t need all 20,000 ACT! contacts on your phone? CompanionLink has a way to limit the sync to only the data you actually need.
The “Groups” tab in CompanionLink lets you choose specific ACT! Groups that you want to sync. Here’s a video that shows you how.
Starting with CompanionLink Express and Pro builds 3068 and higher, BlackBerry users who have over 1000 contact records and who are running BlackBerry OS 4.5 – 4.7 will be prompted to install the speed patch on their phone at the end of each synchronization, as part of the Sync Completed message.
The patch increases the sync speed by logging record transaction times.
This allows CompanionLink to synchronize by looking only at changed records on the BlackBerry instead of querying the entire BlackBerry database for changes. This frequently cuts sync times down by 50% or more.
Users can install the patch by downloading it directly onto their device. You can get more details here: companionlink.com/speedpatch
CompanionLink can sync Outlook 2007 Business Contact Manager data with BlackBerry, iPhone, Palm Pre, Google, Windows Mobile and Palm OS phones.
In fact, Microsoft’s help portal mentions CompanionLink as a solution for BCM sync with various devices not supported natively by Microsoft.
Here is a list of the Outlook BCM data CompanionLink syncs:
- Contact notes
- Business projects
- Project tasks
- Marketing campaigns
Here is a list of the Outlook data CompanionLink syncs:
- Calendar events linked to contacts
- Calendar event details and notes
- Recurring events
- Contact notes
- User-defined fields
- Alarms and calendar reminders
Get more info about Outlook BCM sync.
Here’s a common request:
“I’m using ACT!. How do I link a contact to a calendar activity on my phone? Also, how do I see the name of the contact without opening up the calendar activity on my phone?”
CompanionLink can link contacts to calendar activities. CompanionLink also has a Calendar Format tab that allows you to define where the contact will show up on your phone.
If you select the “Description preceded by link name” option, this will put the name of the contact just in front of the subject of the Calendar Activity. This way, when you look on your phone’s calendar, you’ll see the name in your daily schedule.
Hands-free configuration can’t get easier than this.
CompanionLink recently released a new configuration service called RunStart. The service enables CompanionLink technicians to log in to your PC and completely configure your sync for you. It’s like hiring a professional tech to set everything up for you. You can just sit back and watch.
Currently, RunStart is available for customers using Palm Desktop, Microsoft Outlook, and ACT!.
Details and pricing available here.