How to Create a Better Atmosphere for Your Employees to Work In

A quality workspace creates a healthier, less stressful, and more productive atmosphere. Your workspace environment needs to promote both physical and mental health. 

Working in a conducive office setting is likely to boost your employees’ morale and creativity, improve their mental health, leading to greater job satisfaction, improved productivity, not to mention decreased levels of stress at work.

A good atmosphere at work is not something that happens by accident. It’s the product of simple changes and adjustments that you make to your office space. 

Fortunately, improving the working environment for your employees doesn’t have to be as expensive, difficult, or as time-consuming as you may think. As a matter of fact, it may be less costly and more beneficial. 

Happy workers have a 48.4% propensity to stay with an organization, reducing turnover costs. Here are a few ways you can create a better work atmosphere for your employees.

Make Sure Workspaces Are Properly Illuminated

Lighting is one of the most important factors in staying focused and feeling inspired to produce. 

There is a strong connection between natural light in the workplace and employees’ quality of production. You should make sure all the workspaces have a window facing the direction of the sun to improve the mood of your employees.

If it’s not possible to incorporate natural lighting using windows, consider obtaining ceiling lights or sunlight desk lamps that are more like natural light. 

With these energy-efficient and innovative brands, you’ll be able to reduce fatigue, while increasing the happiness and work performance of your employees.

Amplify the effects of lighting by using mirrors, curtains and painting your walls with bright colors to help in reflecting light in your employees’ workspaces. 

Use this kind of hack in brainstorming and meeting rooms to improve their mood, mental health, and energy that will greatly inspire focus and productivity.

Make The Office Comfortable

Remember, your employees can’t give you their best in a workspace they find disruptive. 

That is why most workers are up to 13% more productive when working from the comfort of their home than at the office. 

Create a clean and comfortable office space that encompasses everything from ergonomic furniture to temperature-regulated interiors. 

Sparing some time to create a workspace that makes life easier and more pleasant for your team will empower your employees to do their best at work.

You should invest dearly in comfy furniture, working equipment, and a few extra-mile amenities like adjustable standing desks and well-positioned computer screens to alleviate complaints on posture problems and improve your employees’ emotional well-being. 

Your workers will not only appreciate that their well-being is important to you, but also be re-energized to give you their best.

Do not confine your employees in a ‘box’! Do away with the walls. Your office should have an open-plan concept instead of cubicles that isolate people from each other to improve communication and teamwork.

Add Some Character to Your Office

If you can, equip the office with recreational areas for employees. Your employees will be excited about having a place where they can get a little exercise or blow off some steam between tasks while brainstorming, creating rapport and cohesion among themselves. 

Create a room for a pool table, or find space for a television room for entertainment while on breaks.

You should also introduce some greenery in your office space. Add just a couple of potted plants to make your office space feel a little more alive. 

Humans are naturally inclined to connecting with nature and this will reduce your employees’ levels of stress, boost productivity and cleanse the air by absorbing contaminants.

Use scents to create a positive vibe in your office. Stimulating their sense of smell by can reduce the number of typos made by employees, literally!  

Scents such as lemon, lavender, and jasmine stimulate brain activity and would cause employees to be more focused and productive. You can also create your own DIY air freshener by mixing water with a few drops of essential oils of your choice.

Allow Workstation Personalization

Let your employees decorate their workspaces in ways that are personal and appealing to them to suit their cognitive and psychological characteristics. When you allow them to have personal photos, plants, and art, they will feel a sense of pride that will be reflected by their output.

The traditional nine-to-five, Monday-to-Friday work week doesn’t resonate well with everyone. 

People have different times of the day when they are most productive. Whenever possible, you should allow your employees to choose their own schedules to enable them to work smarter, waste no time, and be more productive.

Have A Modular Office Structure

It goes without saying that nobody enjoys working in a dull place. Having the right furniture adds warmth to your office space and promotes tranquility. Nothing adds such magic to modern workspaces like modular office systems.

Modular office furniture enhances the aesthetics of the interior office space. They lend a superior look to your space, with their latest furniture design looking lively with a sharp and pleasant look. 

That can be used to create a private workspace while still allowing for an open-plan design with good air circulation. Check out these modern workstation ideas on Pinterest.

Conclusion

With these few tips, you’ll be able to create a can-do mindset among your employees by creating a workspace that promotes positivity, creativity, and productivity. Ultimately, people are happiest and produce high-quality work when they are in a comfortable environment. 

This can be achieved by simple ideas such as illumination and workstation personalization, and more complex improvements such as installing modular office systems and purchasing ergonomic furniture. 

Your employees will find that one thing at your office that is very rare to find; a fun and fulfilling place to work!

6 Useful Tips To Make A Professional Business Presentation

Business presentations are about more than impressing senior management and potential buyers with a bunch of well-put slides. You need to make a good first impression and make your presentation stand out to those taking the time to listen to your business ideas. Whether it’s your boss or a group of important business investors, many people struggle with stage fright when it comes to speaking in front of an audience. That’s why you’ll need these tips to deliver a powerful presentation that implements your business ideas. Keep reading to find the 6 most helpful tips that can help you make the best professional business presentation.

1. Have Enthusiasm

Your energy matters big time when you speak in front of an audience. The people listening to your presentation can tell how you feel about the ideas you’re presenting. Your audience is not going to want to hear you speak for hours about an idea or a topic you don’t care about. If you make it boring, nobody’s going to be interested or take you seriously. That’s why you need to show the most passion when you deliver your presentation and show your audience how much you’re eager to display your business ideas. Make sure you show this through your body language and eye contact with your audience.

2. Create a Strong Opening

People nowadays expect to be entertained in order to gain their attention span. This is why you should open your presentation strongly with something that grabs the listeners’ attention. Think about using a pro tool like Visme to add compelling graphics and style. Start with an impressive quote, a touching personal story, or even a shocking statistic to get them interested in the rest of your presentation. You’ll also need to back up your opening with reassuring statements that let your audience know they need to sit through your presentation to get their questions answered. First impressions are everything at the beginning of your presentation, so make sure you give your audience something that lets them know your presentation is going to be worth their time. 

3. Mention Your Goals Early in the Presentation 

It’s easier to get your points across when your audience knows where you’re going with your online presentation. It’s a lot more efficient to explain your goals and the purpose of the presentation earlier, in the beginning, to help your listeners relate your points as you deliver your material.

In the end, this will make it easier for you to invoke the targeted type of reaction, whether it’s gaining approval to proceed with an initiative, earning funding, or simply changing their minds regarding a particular business idea. Provide your listeners with a step by step plan of your presentation, the points discussed, and the goals behind this professional discussion. This way they’ll be more understanding when you present your main CTA, and you’ll be able to convince them with your desired ideas.

4. Interact With Your Audience 

It’s important to pay attention to how your audience is reacting to your presentation while you deliver your material. You have to be careful not to make your listeners bored with the content you’re presenting. This usually happens when you don’t talk enough to your audience during the presentation. Involve your audience by including them in the presentation and turning it into a conversation rather than a long lecture.

5. Use Visual Aids

The human brain retains information for longer periods of time when exposed to visual content. People are more likely to remember your ideas if you use visuals in your presentation. This usually means PowerPoint slides. You can incorporate visuals in your presentation by including videos, pictures, and even art to get your points across. You can also summarize your complex topics in visual flow charts and help your people get a better understanding by picturing the statistics. There are thousands of helpful tools like Simple Slides to help you create presentation slides that are interesting and informative.

6. Prepare for Hard Questions

You must be prepared for difficult questions when delivering your business presentation or else some listeners may derail your presentation by questions that you don’t have answers to. It’s your job to get to know your audience before the presentation and plan for the potential questions that can arise as people start thinking about your business ideas. Take the time to prepare for all possible objections or all possible questions that your audience may throw your way while delivering your information.

To make a business presentation that counts, you need to be prepared with more than intriguing content. It starts from your body language and eye contact to the way you answer your audience’s questions. Make sure you show up early to give yourself some extra time to prepare the presentation setup.

12 Reasons to Use Video Content for Small Business

Video content is the future. It’s an effective way to promote products and services, as well as a powerful source of traffic to the website. Every business owner or entrepreneur should take full advantage of the video format to expand the audience, increase their trust, and boost sales.

44% of people are more likely to order a product after they watch a video about it. 83% of video marketers say video helps them with lead generation. You may not believe this data, but you can’t deny the obvious: video content is the future.

People upload approximately 100 hours of videos to YouTube every minute. This platform has become the second largest search engine in the world. Dynamic content (video content) is a success on Facebook and Instagram. A substantial proof of the statement that video content is the future of our world – TikTok. This platform has quickly gained worldwide popularity, although people can post only videos on TikTok.

According to Hubspot, 94% of marketers agree that videos have helped increase user understanding of their product or service. 43% reporting that video has reduced the number of product support calls their company has received. 

Video is something more than entertainment

The bulk of videos on the Internet are entertainment content. But this doesn’t stop the video from being used for informational and commercial purposes. Video content makes it possible to show a product, present a service, show the process from the inside, and reveal the product content.

Major online retailers have long embraced video content. A demonstration video now accompanies all significant products. The video perfectly complements text descriptions and photos. Entrepreneurs actively use reviewing and advertising videos – they embed videos on website pages and share them on social networks. Many of such videos go viral, attracting traffic and driving sales.

Video content evokes far more feelings and emotions than text. For example, watching a cooking show even engages the taste buds. Textual content is mostly viewed fluently. As a result, the number of clicks on links in text is much lower. The video format yields more effective results. According to HubSpot, placing a video on a landing page increases conversions by 80%. Also, Precision Marketing Group data shows that adding a video to an email leads to a 200-300% increase in conversions.

Why are videos so effective?

80-85% of people perceive information best of all through vision. Therefore, to convey information or persuade – it is most effective to use visualization. More about visual information processing be people you can find here.

For example, instead of talking boringly and long about the properties of a mackintosh fabric, you can show how water collects on its surface in a 10-second video without getting inside. Most times, a video is more informative and convincing than a text description, especially if you want to talk about the external properties or the work process.

A one-minute video tells you something written on 3-4 pages. In 10 seconds, a video can show you how a drill or hoover works, for example, or how great bread turns out in a bread machine. Today, when everyone is short of time, this is important. People say it’s better to see something once than hear it 100 times.

12 reasons to use video content for small business

The benefits of video content are worth using for the promotion of products and services, personal PR, and business advertising. Video content has a wide range of applications. Video is the type of content that requires minimal effort to comprehend. A person doesn’t have to read or scroll – just sit and watch. This is how video content works in both B2B and B2C. 

1. Videos are more effective than photos and text

Movies are great to attract attention, convey information, persuade, and sell. Using video content increases conversion rates.

2. Videos are versatile

Video can entertain, inform, and entice. It is possible to shoot product reviews, advertise services, tell about the company, and show the internal structure. 

3. Videos have better sharing possibilities

Video content is easy to share. It can be published on the website and social networks. Businesses can use video content in advertising.

4. Videos are shared by people more often than texts and photos

A video can easily go viral. Users actively share interesting and useful video content.

5. Video content engages people more than text and photos

Video is addictive. Viewing is effortless, so the user willingly engages in absorbing the content.

6. Video builds trust

People better believe what they see. You can talk a lot about something with the most convincing arguments. But it is better to show and to introduce convincing arguments to the person in the video.

7. Video increase traffic

By publishing and distributing videos, you can increase traffic. All entrepreneurs know if traffic to the website increases, then sales can increase too.

8. Videos provide benefits for SEO-promotion

As the user watches the video, they stay on the website longer. This time affects positions in search engines. It ranks websites with video content higher than websites without it.

9. Videos help to show expertise

By making videos and taking part in them, you are positioning yourself as an expert. It doesn’t matter that the text is pre-written – it’s the persuasive delivery that counts.

10. Video content reduce bounce rate

It’s easier to get a visitor interested and persuaded to stay on the site with videos. If some business creates the video professionally or with the right approach, then people become more interested in the product or service. A well-informed person takes a balanced approach to buying, which minimizes bounce rate.

11. Video increase conversion

The economic effect of using videos has been proven. For example, posting product video reviews increases the conversion rate by two times.

12. Video content help save on advertising

Videos can be used as an advertising tool. Attracting customers through content costs at least half the cost of traditional advertising. And a video shot once “works” for years.

Conclusion

A small business does not need to create professional videos. It can be simple videos for promotion on social media, for example, on Instagram. To create professional video content, it needs special equipment and experienced specialists. Small businesses can’t afford it. 

Therefore, small businesses create unprofessional videos. When professionals work, the videos are outstanding; you don’t have to trim anything, for instance. Small businesses always use free online tools like this to trim unnecessary segments, convert, or compress video and audio.

Professional or any quality video always has a script. Don’t create a video until you have a detailed plan of what you’re going to do. This will make it easier to create a video. The script is based on the common to many content principles:

  1. Greeting (attracting attention).
  2. Increase of interest (statement of a question, the actualization of a theme).
  3. The solution to a problem, topic coverage.
  4. Conclusion.
  5. CTA (motivation to action or call to action).

The content of video depends a lot on the type of content and the objectives set. Advertising should never be intrusive. Remember that the video should first address the viewer’s needs and, secondly, offer the product.

Here’s Why You Need Employee Management Software

If you operate a business, you should know that your management style determines its success or failure. Managers need to keep the employees active and engaged from the different places they operate from. This can only be possible if you have a digital work-related communication system that promotes engagement amongst all parties involved. For instance, employee management software can go a long way in helping managers and employees to achieve organizational goals. While management software may seem optional, it has recently become more common and it’s not as costly as you’d think. 

Here is why you need employee management software to improve the operations of your business. 

Fosters Real-time Communication

Regardless of size, there is no organization that can survive without communication. Happy and motivated workers are productive while unmotivated and unhappy employees can tear your company down. One way of achieving success in your business is to promote open and real-time communication with all your team members. With the right employee management system, you can maintain an environment that fosters communication. The system helps managers and employees to work together toward the attainment of the company goals. 

Employee management software also helps reduce some of the pressure and stress that can develop between the employees and the managers. In other words, a better management tool helps create a good relationship between the managers and employees that leads to increased productivity and more efficiency. A good work environment also leads to better employee retention and less conflict amongst workers. A major cause of employee turnover in different organizations related to strained relationships.       

Enhances Employee Engagement

Employee engagement plays a crucial role in boosting productivity, enhances company culture, employee retention, and encourages good customer satisfaction. When you have the right employee management app, you can engage all the workers in a meaningful way on top of busy schedules and this fosters a good relationship. It is important to engage with your employees from the very first day of their work. You can achieve this by using the right employee management system. There are different stages involved at every stage of the employee life cycle like hiring, on-boarding, staff scheduling, tracking time, task management, and more. Your software can determine the workforce you need and help you ensure that you meet your labor targets and stay within your budget. 

Promotes Constructive Feedback

One thing that is critical for any organization is constructive feedback. However, conducting annual performance reviews can be a challenge since, in the absence of the right tool to get feedback from different angles, the process of gathering feedback tends to be one-sided.  With employee management software, you can send messages directly to various employees, and they can also do the same. To boost employee morale, you can send messages to everyone since this helps to promote engagement. The system can also help you provide feedback to the workers in real-time. The system also removes other barriers that can affect communication between the employees and the management. 

Reduces Paperwork

As more organizations are going “green” in their operations, digital communication and management platforms are increasingly gaining popularity in different sectors. You can customize an employee management system to suit the needs of each department while at the same time reducing paperwork. Apart from being efficient, it encourages accuracy in data processing. The system is quicker, and it is more secure than keeping data on hard files. You can use the system for various tasks like tracking time, vacation requests, invoices, processing inventory. You can perform all these tasks from anywhere as long as you are connected to the system.  

Helps Track Time

Employee management software helps provide managers with insight into their workforce. They can use this system to track time, control labor costs, and increase productivity at the same time. The managers and the employees have access to the real-time record of the number of days worked and cases of absenteeism. The system helps you to stay on top of the situation and you can manage issues like absenteeism before they go out of hand. The employees can also view their current and past timesheets. This helps to prevent conflicts and other related labor disputes. 

Managing people in a company is critical since it determines the success or failure of your business. To increase efficiency and productivity in your operations, you need to obtain the right employee management software. This system helps to promote open communication amongst all team members which thereby improves performance in the organization. No business can survive without communication and feedback from both ends.  

The Advantages of Using Managed IT Services

Regardless of whether you are a business executive or an IT expert, the best IT managed services in Washington DC can make your work easier so that you can focus on other important things. Managed IT benefits can include the industry knowledge, dedication, and expertise of the whole IT department, who can deliver your core business. These benefits allow you to focus on growing your company’s core competencies. 

Remember that a managed IT service provider can assist you with daily tasks that are complex and time-consuming, such as disaster recovery planning, data center solutions, cloud computing, and end-user support. As a result, these providers can improve the company’s efficiency and competitiveness. This article discusses the advantages of using managed IT services. 

Predictable and Scalable Spending

No doubt, it can be quite expensive to invest in IT infrastructure and systems. When  you decide to invest in IT requirements upfront, then it can be hard to predict operating expenses as the business grows. But with managed IT services, these expenses are put together into a single and fixed set of costs. 

Because IT managed service providers usually operate with a fixed monthly rate, it means rates, such as maintenance, hardware breakdowns, and repairs are calculated using your operational budget, meaning it can’t break the bank once the unexpected happens.  

You Can Avoid Sunk and Operational Expenses

Running an in-house IT team means that you have significant sunk costs like monthly salaries, office upkeep, benefits, and insurance. Also, it can take a lot of time and money to train your employees to become familiar with the existing processes and systems. 

So your Manage IT provider can reduce a lot of capital expenditures that are associated with managing IT systems in-house and even add a bit to no value to your company. Aside from reducing your capital expenditures, you can also lower your IT costs by using managed IT services. 

For example, managed IT services tend to assist you to save on licensing, consulting, training, and emergency repairs. You can also benefit a lot from reduced labor rates once you hire the managed IT services. 

Fast Response Time

Today, employees don’t have to be slowed down by any type of technical problems or downtown. This is especially true when you are experiencing high traffic times. 

This is the reason why you need to have 24/7 support to make sure that your team is always productive. Managed IT service providers offer such types of services and you can expect that they will be available for your users regardless of whether it’s a weekend, day, night, or holidays. 

Expertise and Experience

Another notable benefit you can get by hiring a managed IT service provider is that you can find a team that has the training, qualifications, experience, and certifications required in this industry. 

A managed IT service provider can also offer you access to high-quality IT administrators with a great skill set to negate the need for you to hire such expertise yourself. When you find a managed IT service provider, you can also access the latest technology available on the market.

Ingenious Ways You Can Improve Your Office’s Workflow Without Compromising On Productivity

As an employer, you need to make sure that your business has a smooth workflow. Not only that, but you are also responsible for your office’s productivity levels and how much your employees contribute to the company’s functions and overall workflow. Work can be frustrating for many of us, but there’s always room for office improvements that can help make the daily routine less stressful. This is why the top brands and companies integrate the latest communication methods and offer advanced training for their employees; There are many productive ways office environments can maintain a steady flow of work, including frequent training, establishing an organized workflow, and prioritizing difficult tasks, along with many other innovative techniques and ideas that can help improve your office’s workflow. 

In this article, we highlight the top ways you can increase workflow without overlooking your workspace’s productivity.

Become More Organized 

Whether you’re an employee or an employer, you’ll benefit from being organized in your work and in your life in general. Being organized helps make the business environment less stressful and decreases the amount of time wasted between daily tasks and work processes. If you run your own business, try to communicate the importance of organization with your staff and help them fix their daily schedules according to their specific roles in the company. Keep in mind that workflow automation may be able to handle routine tasks.

Make sure they understand that having a daily plan gives them more time to focus at the beginning of their working day rather than wasting time taking care of the mess from the day before. As a worker or businessman, you should spend at least 10 minutes at the end of your working day sorting through the papers and documents that need to be filed. Before making your to-do list for the next day, try to delete all opened emails and get rid of any papers you no longer need. While office organization does not just refer to how clean your office is, it’s important to eliminate any chances of wasting time looking for things in your office or computer.

Communicate Clearly 

Communication is the most important dynamic for the survival and success of any business. Communication in business means making sure that everyone in the office understands the processes and rules of the workplace. This is why most businesses and companies encourage their employees to maintain open lines of communication with each other to confirm the tasks they are working on and report their progress to management. It’s easier to get work done when everyone knows their role and their assigned tasks. On the other hand, lack of proper communication can lead workers to ignore important tasks — especially if they believe someone else is already working on them  Open communication also minimizes time wastage and helps to prevent employee errors. When you and your employees are connected, you’ll be able to track progress, ensure a smooth workflow, and monitor all tasks to make sure they are completed accurately and on time.

Enhance Your Email Structure

One important aspect of almost any business email services. Due to the frequent and essential use of email in the processes of all businesses, you need to learn how you can streamline this process and increase its efficiency. Emails – especially those going to customers and clients – represent your business, no matter how simple or repetitive the message is. While it may seem more efficient to send out mass emails of a repetitive nature, taking your time to learn how to connect with those reading your emails can have a significant, positive impact on your success as a business. Emails have special structures and key components that need to be included in order to build your business email message. Think of addressing customers by their name and always respond to emails, even if your reply will be short. Your clients should never feel like they’re wasting your time when reading an email or a reply from you, so it’s important to reply to their emails promptly. Make it a standard for your company emails to inform your customers that their feedback is appreciated and valuable to your business.

Make Use of Collaboration Tools

While email makes up the majority of work and business communications, it can interfere with your workers’ productivity. Emails help in the collaboration process between you and your clients and/or you and your employees, so they are a great source of communication;  they can also interrupt you every now and then and slow down your flow, affecting both productivity and income levels Sometimes, feeling the pressure of responding quickly to an email can prompt poor business decisions. Software specialists at DevOps suggest using cloud-based tools that can help you separate your emails and streamline the entire process. These tools will help you access all the important things in one place while moving the less important things to another place so that you can organize on the basis of your priorities. Using similar cloud-based tools can also help you schedule when to read your email messages rather than having to waste a lot of time going through thousands of accumulated email messages and notifications.

Encourage Breaks

It’s not easy for anyone to stay focused on a particular task for a long time.  Text messages, social interactions, and browsing the internet, along with many other distractions, can slow down the workday. Once attention and focus are lost, it can be very difficult to attain them again. Breaks help reduce distractions by giving employees designated times to think of something else other than work, giving them the chance to clear their minds for a while. As a business or company owner, make sure you encourage your employees to take their breaks. Your workers will be more able to concentrate on work tasks when they have time to rest. They’ll also work at a faster pace when on the clock. More breaks lead to increased productivity and concentration.

Keep Your Network Clean of Viruses and Avoid Breaches

Computer malware and viruses can sabotage your workflow significantly and lead to costly damages. Social engineering has the power to convince many of your workers to click on phishing links or reply to emails from scam cyber entities with malicious intentions.  It’s important to educate your working team on the risks of cybercrime. Give them proper instructions on how to deal with emails that contain phishing links and teach them how they can check the source of their downloads, links, and files before clicking on any suspicious messages or URLs. You can also seek the help of professional IT services and teams who can handle the technological affairs of your company on your behalf. Understand that viruses, phishing attempts, and data breaches of business social networks are very common. If any of your account data is leaked in a security breach that targeted one of the services your business uses, all of your other accounts and data are exposed to risk as well. It’s important for your business to work with an experienced IT staff to prevent such network breaches. Losing any of your company’s data or having one of your systems attacked by cybercrime can lead to disastrous consequences when it comes to your office’s productivity and workflow.

Tackle Difficult Tasks First

To run your business effectively, you have to come to terms with what you’re capable of doing and what you ultimately cannot do. Understand that you can’t attempt to tackle all of your work-related tasks simultaneously. You need to prioritize the important or difficult ones first so that you would have more time and freedom to focus on the other less important ones as the day progresses. When you start with the most important tasks, you’ll not only be able to give them the energy and focus they require, but you’ll also have a sense of accomplishment and the motivation to address less important, less stressful tasks as the day progresses. Aim to start your day with a to-do list ranked by order of importance and urgency. Checking off those initial tasks one-by-one will provide you with peace of mind as you work through the rest of your list. 

Regulate Frequent Training 

Employees’ productivity tends to decrease proportionately with increases in workload; the more overwhelmed they feel with ongoing projects and responsibilities, the poorer their work performance. When you provide your staff with adequate training and educate them about your company’s processes, they feel less intimidated by their pending workload and feel more comfortable and capable as they engage in daily work projects and assignments. Even if your employees are already trained in certain processes, going over the same processes again can answer many of their questions, prevent them from feeling overwhelmed, and encourage them to get involved in tougher work projects. Training provides essential knowledge to your employees regarding your system, company processes, and rules. 

Managing your workflow is very important for the success of your business. However, the toughest part is improving your company’s workflow without interfering with your office’s productivity. To promote productivity and increase workflow efficiency, you need to communicate with your workers and engage them in your business processes so that they feel less intimidated by their ongoing tasks and projects. Make sure you also find ways to streamline basic business processes such as emails and employee communication platforms.

How to Create a Successful Workflow Automation For Your Online Business

If you run an online business, you’ll most likely understand that automating your processes and procedures will help to scale your business faster. This is because there are a lot of moving parts in an online business, and if you don’t have a system in place to automate some of your tasks, then you’ll be struggling to complete them.

In this post, I want to share with you how you can put your online business on autopilot using workflow automation.

What Exactly is Workflow Automation?

Workflow automation, as the name implies, is the process of creating a system that automates all the repetitive tasks, procedures, and processes in your business. 

When you have workflow automation in place for your online business, you’ll achieve your goals faster. That way, you can improve your efficiency and focus on growing your business.

Why You Should Create a Workflow Automation for an Online Business

In case you’re wondering if creating workflow automation is the right thing to do, here are some benefits you stand to gain by implementing an automated system for your online business.

1. It enhances communication within your team

For an online business owner, chances are that your team works remotely. What this means is that you need an effective communication system to get things done.

With workflow automation, you can filter the information that you send to your employees so that they can get only relevant information, and also respond in real time.

2. It increases your team’s productivity

Chances are that there are repetitive tasks in your business. By automating these tasks, you’ll become more productive and achieve more in less time. Take, for instance, if you run an agency, you can automate the process of finding and doing outreach to qualified leads you want to work with.

So instead of spending about four hours a day on this task, you can reduce it to say one hour a day. The remaining three hours can be spent on other productive tasks that move the needle for your business.

3. It makes your team more efficient

If you want your team members to be more efficient, then having workflow automation in place will help you greatly. 

The reason is simple. While humans are prone to errors and risks, machines and software have minimal and negligible risks. That way, you can be sure of getting things done the right way, while your employees focus on things that require human engagement.

How to Create a Successful Workflow Automation for Your Online Business

Now that you know why having workflow automation in place is a good idea, here are the steps you can take to create one for your online business.

1. Outline your goals for creating a workflow

What exactly do you want to achieve for your business when you create workflow automation? This is the first step toward achieving success with this process.

When you have specific goals in mind, it becomes much easier to create an automation that matches and helps you achieve those faster. Take, for instance, if your goal is to enhance communication in your team, then you should outline exactly how you want to achieve that with automation. 

By outlining your goals, you’ll have a long-term strategy in place for your online business.

2. Identify repetitive tasks

Repetitive tasks are usually the culprits when automating your workflow. So you need to identify what these repetitive tasks are, how much of your time it takes to complete them, and the number of work hours you’ll save by automating them.

Take for instance, if you own an affiliate marketing website. One of the things that matters to you is getting more eyeballs to your blog. And to make this happen, you have to engage in some repetitive tasks such as: posting your content on social media, repurposing your content into other formats such as video, republishing your content on syndication platforms such as Medium, and reaching out to other relevant website owners to link to you.

By identifying these repetitive tasks, you can know exactly what to automate and what you shouldn’t.

3. Use technology to execute these tasks

Workflow automation will be impossible without technology. So the next step in the process is to find the tools and software you can use to automate repetitive tasks with little or no human input.

Take the case of a blogger, for example—one of the repetitive tasks you do is to reach out to relevant website owners to link to you. While it’s possible to get the list of websites that might be interested in linking to your content manually, it’s usually time-consuming and always prone to errors.

Instead, you can use SEO tools such as Ahrefs and SEMrush to automate this process. That way, you can find more websites in less time, and focus instead on creating personalized outreach emails.

Show your employees how it works

There’s a limit to the number of tasks you can complete in a day, even with automation. This is why you need to show your employees how everything works, as soon as you’ve figured it out on your own.

One of the ways to show employees how things work is to record your process using screen recording software such as Loom. Once done, you can upload the links to a team collaboration software such as Google spreadsheet, SweetProcess, Clickup, and so on.

Alternatively, if it’s something you can explain with written content, you can easily do so via Google Docs, and share access to your team members. That way, they can execute these tasks, even in your absence.

Conclusion

An effective way to grow your online business and make your team more productive is to automate some of the repetitive tasks. In this post, you’ve learned the steps you can take to make that happen using workflow automation.

Optima Tax Relief provides Important Reminders to Taxpayers before Filing their 2020 Tax Returns

With so many tax changes that happened last year due to the ongoing pandemic, it can be difficult to keep up with all the updates in tax filing laws. Optima Tax Relief looks into tax updates taxpayers should know about and how to prepare to file their 2020 federal tax returns.

Choose Direct Deposit

It is recommended that taxpayers choose direct deposit when filing their taxes because it is the safest, most accurate and fastest way to receive their refund. Choosing to go with direct deposit means that individuals will have any tax refund electronically deposited for free into their financial account.

Eight out of ten taxpayers receive their refund through direct deposit because it is simple and secure. This is also the same electronic transfer system that is used to deposit almost 98% of all Social Security and Veterans Affairs benefits into millions of accounts.

Earned Income Tax Credit

The Earned Income Tax Credit (EITC) allows qualifying workers with lower to moderate income additional financial assistance. EITC reduces the amount of tax someone owes and could possibly give them a tax refund instead even if they don’t owe any taxes or aren’t required to file a tax return.

Individuals will need to first file a federal return as well as meet certain requirements in order to receive this credit. Taxpayers can utilize the EITC assistant on the IRS website to determine if the qualify.

Taxable Unemployment Compensation

Due to COVID, millions of Americans received unemployment compensation in 2020 for the first time. Taxpayers need to be aware that this compensation is taxable and needs to be included in their gross income on their tax return.

Individuals have the option to elect to have their federal taxes withheld from their unemployment benefits or make estimated tax payments. For those who don’t pay taxes on their unemployment throughout the year, they can expect to pay up after filing their 2020 tax return.

Interest is Considered Taxable Income

Taxpayers who received a refund on their 2019 tax returns may have also received interest from the IRS. The interest payments were a result of the postponed filing deadline of July 15 due to the COVID-19 pandemic.

The 2019 refund interest payments are taxable and taxpayers must report this interest when they file their 2020 federal income tax return. The IRS should send a Form 1099-INT to anyone who received interest totaling at least $10.

How Managed Print Services Can Be Beneficial to Your Startup Business

Managed Print Services (MPS) are programs provided by print providers to help you manage printing gadgets such as faxes, copiers, and scammers. The main objective of MPS is to improve productivity, efficiency, and information security.

As a startup business, one of your concerns should be how to minimize expenses and maximize profits. You will also want the business to operate smoothly without running into issues that affect the normal operations of the business. One way of achieving that is through managed print services (MPS).

Here are some of the ways through which Managed Print Services can be of great help to a startup business:

1. It Improves Efficiency and Saves Time

Have you ever thought of the amount of time used by your employees on printer-related tasks? The whole process of scanning, printing, faxing or copying documents using old hardware is tedious and time-consuming. This is without mentioning the time spend replacing ink cartridges as well as fixing malfunctioning devices.

But with a managed print service, most of those challenges are eliminated. Your employees can instead spend more time on other important tasks. All you have to do is to identify a reliable print company such as Konica Minolta photocopiers.

2. It Improves Productivity for your Business

As you get started with your business, you will realize that various departments will have their own distinct printing needs. After conducting an assessment of your business’ current and future needs, the printing company (through its MPS program) should be able to suggest a bespoke program for each department. This may include printing from off-site or mobile devices or printing of special documents.

Additionally, some departments such as IT will have more time to work on critical issues affecting your business rather than spending a lot of time monitoring and replacing printing machines.

3. It Reduces the Cost of Operation

Having an automated or cloud-based system is much cheaper compared to operating separate devices at a time. The good thing about Managed Prints Services is that they connect several devices to a single monitoring system. This ensures that there is speedy delivery and replacement of toners.

A proper print audit and assessment can help create ways of consolidating your hardware. After all, you will need a lot of space to keep devices all over the place. In a nutshell, MPS can help your business save a lot of money by preventing wastage.

4. Up-to-Date Security

Although technology has greatly transformed the printing industry, it has also brought a number of challenges. One of those challenges is cybercrime. Most traditional printing devices are vulnerable to security threats. Never assume that printing equipment are immune to online hackers.

That’s why it is important to conduct a print assessment to help detect any IP risks for your business. Most MPS providers have tailored print security plans designed to keep away online hackers. It is up to you to identify the needs of your business and choose an appropriate plan.

5. Environmentally Friendly

Every business has a duty to conserve the environment and reduce pollution to manageable levels. By going paperless and minimizing the amount of electricity being used, your business plays a big role in protecting the environment. An MPS package makes it easy for you to identify and determine print levels.

Bottom Line

There’s no doubt that Managed Print Services play a big role in the daily operation of most businesses.

As a startup business, some of the things you would want to attain include reduced operational costs, efficiency, and improved productivity among others. With an MPS program, your business is guaranteed of achieving some all the above goals.

How To Make Money From Your Website

Making money from a website is one of the oldest ways you can make money online. Even though this method has existed for many years, it is still one of the most profitable business strategies for making money online.

There are many different methods you can make money from your website depending on your niche.

You can either start a business website providing some kind of product or service to your customers like opening a subscription box website, or start a blog business that you publish content and run ads.

Since the blog business is most popular among entrepreneurs, in this article we will focus on all the different ways you can make money with your website.

Affiliate Marketing

Most people are surprised to hear that the biggest source of income when it comes to running a blog is earning a commission through promoting third-party products or services (affiliate marketing). The best thing about affiliate marketing is that you can earn by promoting any type of product that goes along with your niche.

You should start by finding a company that offers products or services that your target audience would love. After that, you should check if they offer affiliate marketing and sign up. Some industries like SEO Reseller use a different term but the process is the same.

All you need to do is add an affiliate link in your content mentioning their products or services and earn money whenever someone purchases something on their website through your link.

Ads

This is an old-fashioned way of earning money using your blog that still works pretty well. There are many companies that offer monetizing services like Media.net, but the most popular one that people go for is Google AdSense.

All of the networks that provide monetizing services will pay you every time someone visits your website or click on their ad. Usually, they will pay you commission per click or per 1,000 impressions. The amount of money you earn depends heavily on the competition and popularity of your niche, as well as the type of audience that visits your website.

On average, such networks will pay you anywhere from $0.2 to $15 per click depending on the preferences we mentioned before.

In Content Advertising (Text links)

There are many websites that make a lot of money by promoting other people’s content using backlinks. This is a strategy that you add a specific anchor text to your post and link that will lead to a third-party website.

You can charge a fixed amount per link or month for example $40. The only issue with this method of making money is that you must find clients on your own.

So, if you want to build up your SEO you should find companies that sell backlinks, or if you want to make money you should find blogs or companies that want to buy backlinks. After your blog becomes popular, you’d get a lot of offers for promoting other people’s content using text links.

Subscription Model

The subscription model is getting more and more popular. This is a strategy where you limit the number of content people can browse on your blog. For example, you can add a premium subscription that will give your visitors access to all the content you publish.

In order to convince people to subscribe to your content, you should provide useful information that people need. In other words, providing high-quality unique content is crucial for making money through subscriptions.

Publish Sponsored Posts

Sponsored posts can generate a lot of revenue. Such posts are a way of promoting third-party products or services in exchange for a fixed amount (usually $40 – $250 per post) depending on the popularity of your website.

Final Words

Starting a website business isn’t a get-rich-quick scheme. In fact, it’ll take you years until you reach good search engine positioning, a lot of organic traffic, and a steady income out of affiliate links or traffic revenue. The most important thing when it comes to running a successful blog business is quality.

All of the content you publish must be high-quality and unique. Every business takes time, so make sure you do this right just so you don’t regret your actions later. If you take your time and do it properly, soon your website will grow faster than a winning horse in TwinSpires results list.