10 Ways to Secure Your Information Across Your Devices Online

The digital revolution has brought great advances in public access to information. Before the internet, you needed a set of encyclopedias or a visit to the library to find things out. Now, almost any information you desire is at your fingertips, on the computer. But the same technology that permits information access online makes us vulnerable to invasion by others seeking valuable information or resources from us. So it is vital in this digital age to take strong steps to protect yourself and devices.

Here are 10 ways to secure your information across your devices online:

  1. Pick Strong Passwords

This is the obvious one, but you’d be amazed how many people choose simple passwords that are easy for sophisticated hackers to hack. Algorithms can go through millions of simple possibilities in seconds. A good password should contain/include alphabetical, symbolic, and numeric characters. It should be of sufficient length, 10-12 characters, and not contain obvious names or words. Acronyms make good passwords because they are easy to remember, yet do not present discernible patterns for hackers. Also, obviously your passwords across different apps should be different, not the same.

  1. Protect Your Passwords

They are the keys to your digital kingdom! Do not give your passwords to others. Password manager apps are one great answer for those who have many passwords. If you do use a password manager app, make sure their reputation is excellent and security strong. After all, someone who gains access to that information will pretty much gain access to all that you own, in one form or another. Change your passwords when notified of any security breach.

  1. Maintain Separate User and Admin Accounts

Maintaining separate user and admin accounts is a common, almost universal, practice in business settings these days. It is a good idea for your home devices as well. Protect your admin account with a password. Use this account only for admin purposes. If your computer is hacked, the hacker will not automatically have access to make administrative changes. It also makes sense to protect your user account with a password. If your computer is stolen, the thief will need to know the password to immediately access any information you keep on file.

  1. Keep Software Current

This is done automatically, in large part, these days on many computers. If you don’t have your computer set up to automatically update at specified times, do so. Many updates are security fixes to combat vulnerabilities in programs. There is a continuous race between developers and hackers who wish to exploit these vulnerabilities. If you are not updating, hackers can easily win this race! Back up your files. It is also a good idea to back up all vital information on two flash drives. Store one and keep the other with you when you go places. In the unlikely event of some kind of disaster (fire, hurricane, theft, etc.) you will maintain your vital information.

  1. Connect With Care

Connect only to secure sites. Do not use public Wi-Fi to conduct personal or business affairs. If you must connect to sites where security is questionable, use a strong Virtual Private Network (VPN) like Surfshark. Try it here.

  1. Practice Multi-Factor Authentication

Two-factor, or multi-factor, authentication is the use of more than one form of identity verification to gain site access. Passwords are one method. Security questions are another often-used form of authentication. But many times the information commonly used is easily available to identity thieves as well. So, if you are going to use a security question, make sure the information is personal and truly private. Biometrics is another method growing in sophistication and popularity. Facial recognition or iris identification should someday be the norm in all computers. Fingerprints or voice identification are other good examples. Biometrics authentication is the future state of the art, although all methods still face challenges. Some devices have biometric capability now. Passwords will become a thing of the past, although they’re still vital currently! Setting alerts on your online accounts is another good practice.

  1. Use Caution with Emails

One of the most common security breaches comes from replying to or opening links in fraudulent emails. This is commonly known as phishing. Never open a link in an email unless you are absolutely certain it is from a trusted source. Don’t even open it then. A common hacker practice is to gain entrance to one account and use that account to send phony messages to all contacts, with requests for money or information. Phishing emails have led to many notorious security breaches. Think of the 2016 elections, when a phishing email led to the massive DNC security breach.

  1. Use a Good Security App

This is just good common sense. In this day and age, a good security app is a must. Many decent apps are free, but this is one area where it likely pays to pay. Consumer advocate sites rate the top security apps each year. If you don’t have one, hurry to check these ratings out, then purchase a good app. Visit at least 2 or 3 sites to get a consensus. Then check customer reviews as well.

  1. Minimize Physical Access Possibilities

Physical access to any of your devices may be the easiest way for someone to gain vital personal information. Don’t leave your computer up and running in public. Do not leave important applications open anywhere while you are absent. Protect access with a strong password. Although best practice with passwords is to not keep physical copies, in the real world, where you might have 50 passwords, this is often not practical. Keep password information in a secure spot.

  1. Utilize a Virtual Private Network (VPN)

The VPN has become vital to maintain strong internet security. VPNs encrypt information and route your connection through a remote server. Your actual identity and location are masked by that server. VPNs also permit connection to sites that are geographically restricted or forbidden. They protect information when using public Wi-Fi. VPNs can be used to stream video such as Hulu or Netflix. VPNs permit download access without a digital footprint. Business users can log on to their business networks while traveling. One of the highest rated VPNs is Surfshark. Surfshark has more than 500 servers in all parts of the globe to facilitate strength and speed of connection. They were recently named a top VPN newcomer. Surfshark now offers annual plans with decreased cost and 24/7 support. Presently, a no risk trial is available. This is an excellent opportunity to secure a strong VPN network at an unusually low price.

Maximize your Productivity with DejaOffice CRM App on iPhone XS Max

Our iPhone XS Max arrived today.

While Samsung has explored the phablet space, many phones with 6″ or more screen size, Apple has only recently realized how productive you can be with a larger display.

There are plenty of articles to cover the may features of the iPhone XS and iPhone XS Max. There are plenty of articles to explore that.  One of the concerns is that few iPhone Apps take advantage of the larger real estate. 

When we first created DejaOffice, our goal was to make a PC-like experience for the iPhone.  Part of this experience is to allow a smaller font size which maximizes the display.  You can really see that benefit by comparing to the Outlook App:

DejaOffice App on the left.

Outlook App on the right.

Same phone, same database, actual screen shots September 2018.

The difference is as clear as a Dynamo Display! DejaOffice is a must-have for people who need to communicate with customers on the road.  You can access more data with fewer taps, use colors to show customer types, easily call or text while you are moving, and synchronize everything back to your PC in less time than it takes to open Outlook.

DejaOffice uses our proprietary sync technology to synchronize using USB, Wi-Fi and DejaCloud.  These are secure methods that handle more fields and data types than Microsoft Exchange sync.

On the PC side we feature CompanionLink for Outlook, or CompanionLink Express for Act!, or IBM Notes and CompanionLink Professional for GoldMine.  For Contacts Calendar, Tasks and Notes, DejaOffice is clearly more productive with the large screen devices.

Handy Links:

CompanionLink for Outlook – $49.95

For Act! sync to iPhone XS Max

Compare Outlook App to DejaOffice, Contacts, Calendar, Tasks and Notes on iPhone

DejaOffice Classroom

CompanionLink for Outlook
Average User Rating:
Average rating: 4.87 out of 5 based on 527 reviews.
Free 14 day trial. Price $14.95 3-Mo Subs - $49.95 One-time License.

The Best Way to Synchronize Samsung Galaxy Note 9 to Outlook without using Exchange

Why does the Outlook App not work like Outlook?

CompanionLink provides an Android App called DejaOffice CRM with PC Sync.  It is better than the Outlook App in many ways.  Click here for a comparison of DejaOffice App vs Outlook App on Android.

To sync Outlook to Galaxy Note9 without needing an Office 365 subscription.

  1. From Google Play Store, install DejaOffice on your Samsung Galaxy S9 or S9+
  2. On your PC, download CompanionLink for Outlook on your PC.
  3. Configure both for DejaCloud Sync
  4. Watch your Outlook Contacts and Calendar appear on your phone.

DejaOffice is Free.  CompanionLink runs on a two-week trial.

Click here for more information on Using Microsoft Office without a Subscription.

Samsung Galaxy Note9 is the latest flagship from the world leader of Smartphones. There’s nothing faster or more effective.  Here I have an argument with Apple.  With iPhone there is no Widgets, and Widgets are so useful, you’ll never catch me using a phone without them.

What is a widget?  A widget shows App information on the phone desktop.  A widget allows me to quickly see my day view, and my contact list – without opening an app.  I can quickly tap on the location and get to my next appointment.  No search, no scroll.  Just one tap and I’m in maps.  One tap and I can call or sms.  Automatically updated all day.

Special features of DejaOffice:

  • Time zone management, so when you land your Calendar doesn’t go wonky
  • Calendar Colors that match Outlook
  • Templates that save time entering new Appointments and Tasks
  • Persistent alarms to be sure I don’t miss anything.
  • Recurring tasks compatible with Outlook
  • Optional:  Franklin Covey task priorities  A1, B2, C99
  • Works same on Android and iPhone, Phones and Tablets.

Check out https://www.dejaoffice.com for more information.

CompanionLink for Outlook
Average User Rating:
Average rating: 4.87 out of 5 based on 527 reviews.
Free 14 day trial. Price $14.95 3-Mo Subs - $49.95 One-time License.

Galaxy Note 9, Outlook, Outlook 2019, Office 365

How to sync Samsung Galaxy S9 to Outlook without using Exchange

Why can’t Outlook App actually work like Outlook?

To sync Outlook to Galaxy S9 without needing an Office 365 subscription.

  1. From Google Play Store, install DejaOffice on your Samsung Galaxy S9 or S9+
  2. On your PC, download CompanionLink for Outlook on your PC.
  3. Configure both for DejaCloud Sync
  4. Watch your Outlook Contacts and Calendar appear on your phone.

DejaOffice is Free.  CompanionLink runs on a two-week trial.

For more information on running Office without a subscription click here: https://www.companionlink.com/support/kb/How_to_Use_Outlook_without_Subscription

Samsung Galaxy S9 is the latest flagship from the world leader of Smartphones. There’s nothing faster or more effective.  Here I have an argument with Apple.  With iPhone there is no Widgets, and Widgets are so useful, you’ll never catch me using a phone without them.

What is a widget?  A widget shows App information on the phone desktop.  A widget allows me to quickly see my day view, and my contact list – without opening an app.  I can quickly tap on the location and get to my next appointment.  No search, no scroll.  Just one tap and I’m in maps.  One tap and I can call or sms.  Automatically updated all day.

Special features of DejaOffice:

  • Time zone management, so when you land your Calendar doesn’t go wonky
  • Calendar Colors that match Outlook
  • Templates that save time entering new Appointments and Tasks
  • Persistent alarms to be sure I don’t miss anything.
  • Recurring tasks compatible with Outlook
  • Optional:  Franklin Covey task priorities  A1, B2, C99
  • Works same on Android and iPhone, Phones and Tablets.

Check out https://www.dejaoffice.com for more information.

CompanionLink for Outlook
Average User Rating:
Average rating: 4.87 out of 5 based on 527 reviews.
Free 14 day trial. Price $14.95 3-Mo Subs - $49.95 One-time License.

SM-G960 and SM-G965, Outlook, Office 365

How to Fix iPhone X to Sync Outlook Calendar and Contacts without using Exchange, iCloud or Google

With iPhone X, we finally enter the era where phones are REALLY more expensive than computers.

More importantly, we enter an era where every phone vendor is REALLY making money farming your data on the phone. Every service, and every piece of information on the phone, including your location as you move around, and your browser history, is considered free fodder for the vendors to consolidate and sell to the highest bidder.

One thing you can do, is turn off all the public information settings. Set your phoen to private, deny any information gathering by Microsoft, Apple and Google. Go into your account on each of these services and turn on the privacy settings.

Finally, and most importantly, don’t use iCloud, Exchange or Google to transfer your valuable company information to your phone. CompanionLink provides a great alternative. CompanionLink is dedicated to keeping your data private, and also making it easy to sync to your phone. With CompanionLink software, you can use USB, Wi-Fi, Bluetooth and DejaCloud sync to send data directly from your PC to your Phone without hitting any cloud service that farms the data for profit.

On the phone, we feature DejaOffice CRM App. This is an App we wrote, because our perception is that phone calendars are feeble. On the iPhone, the month view doesn’t show you anything about your data except a dot. On the iPhone, to see a week schedule you have to turn the phone sideways. On the iPhone, if your appointment rings and you are away from the phone, there’s nothing further to remind you, until you are way too late for your meeting. With DejaOffice, Day, week and month views have all your data, and are just one tap away. With DejaOffice, persistent alarms make sure you get notified when you get back to your desk, so you don’t miss your meeting. With DejaOffice, when you go on a trip, your calendar doesn’t go haywire the minute you land in a different time zone.

DejaOffice is free to try. Just download from the Apple App Store: https://itunes.apple.com/us/app/dejaoffice-crm-with-pc-sync/id364736446?mt=8

CompanionLink has a free trial for 14 days: https://www.companionlink.com/iphone/

If you have any questions, give us a call. Unlike ANY of our competitors, we are happy to pick up the phone: (503)243-3400.

CompanionLink for Outlook
Average User Rating:
Average rating: 4.87 out of 5 based on 527 reviews.
Free 14 day trial. Price $14.95 3-Mo Subs - $49.95 One-time License.

How to Sync Outlook Contacts, Calendar, Tasks and Notes with iPhone 6s

There seems no end to sync solutions for iPhone.  The problem is; they all devolve into Apple-like simplicity.

Face it.  We use Outlook because it is fast, effective, and the whole world supports it.  It is forced on us by our business, it runs our mail, it runs our appointments, and the less time we can spend there, the more we can do our jobs.

cl djo hero

With iPhone, the best known solutions are feeble, at best.  With Apple iCloud, you need to create a different Outlook folder and move your data to it.  You need to put up with problems with it, with mail and other things.  And then, when it gets to iPhone, you have no Tasks any more just reminders.

With Office 365 and the Outlook App you have a different set of problems.  It all gets to the phone ok (except for tasks again) but the only thing that is marginally good with the Outlook App from Microsoft is the email.  Hello Microsoft:  Email is NOT a problem on the iPhone.

So that’s what CompanionLink and DejaOffice are here to do. Synchronize Outlook Contacts, and Outlook Calendar, and Outlook Tasks to the iPhone.  Not only to move them, safely and securely, but DejaOffice provides an Outlook-like ecosystem on the iPhone and Android so that you can continue to do Contacts, Calendar, Tasks and Notes just like your PC.  So if you want to schedule an appointment, or make a task for a contact, you can do that in one App on your phone.  If you have Recurring Tasks, CompanionLink and DejaOffice is the only solution available that supports them on all platforms.

CompanionLink also works for Outlook for Mac 2011 and Outlook for Mac 2015.

Here’s how to sync Contacts, Calendar, Tasks and Memos:

  1. On your PC or Mac; Download the CompanionLink for Outlook 14-day trial
  2. On your iPhone or Android phone, download DejaOffice for Outlook
  3. Set up USB, Wi-Fi or DejaCloud sync

That’s it!  You’ll have your data on your phone.  For more information here’s our info page for CompanionLink for Outlook.

How to sync Samsung Galaxy Note 5 and Galaxy S6 Edge+ to Outlook

Galaxy Note 5 and Galaxy S6 Edge+ are the newest additions to the Wide World of Phablets. The Edge+ is the first Phablet phone to feature the curved edges which can show information while the phone is turned.

DejaOffice for Outlook App is made for these large screen phones, giving a maximum of functionality.  Only DejaOffice offers:

* Contacts, Calendar, Tasks and Notes in one app, and you can link them together
* Category colors, use the same categories across all conduits.
* USB, Wi-FI and Cloud synchronization options
* Private records, view them only when you enter a pass code
* Onboard encryption.  Even if your phone is lost, your data is safe

Setup Guide for Samsung Galaxy Outlook sync

  1. Install CompanionLink on your PC. Click here to download it.
  2. On your Galaxy Phone, launch the Google Play Store. Search for DejaOffice and install it.
  3. Configure CompanionLink. Your configuration steps will depend on the sync option listed above that you choose.
    1. Setup guide: Galaxy S6 to Outlook USB sync
    2. Setup guide: Galaxy S6 to Outlook WiFi sync
    3. Recommended: Galaxy S6 to Outlook DejaCloud sync (automatic)
    4. Setup guide: Galaxy S6 to Outlook using a Google account
    5. With DejaCloud sync, the synchronization will begin automatically within a few minutes. If you selected USB, WiFi, or sync to Google, you need to click on the Sync button in CompanionLink on your PC to start the first sync.

Further help for Samsung Galaxy to Outlook sync

Call us at 503-243-3400 if you need further help. Support is free to everyone with a Galaxy S6 phone, regardless of whether you do or do not own a license to CompanionLink . You can also access our setup guides online. If you want an advanced configuration help, we offer a $49 RunStart package where our experts will log in to your PC and Galaxy S6 to configure the sync for you. This gives you the peace of mind that your Galaxy S6 to PC sync is fine-tuned to match your needs.

 

Kies replacement for Galaxy S6

We tested Kies with our new Galaxy S6. I can confirm reports by other bloggers that Kies no longer works with Galaxy S6. If you are looking to simply move data from another phone to S6, Samsung recommends their Smart Switch app. It uses their cloud to move Contacts, Calendar, Call Logs, Wallpapers, WiFi settings, and other information between two phones. It works wells for a one-time transfer of data.

Kies replacement for Galaxy S6 Outlook sync

Unfortunately, moving information between phones doesn’t solve one of the main features of Kies – two-way Microsoft Outlook synchronization. People who want to connect their desktop Outlook data with the new Galaxy S6 are left in the dark without Kies. Those who manage business clients, calendar meetings, and notes need a Kies alternative so they can continue getting productivity from their new S6.

CompanionLink is offering the only Kies replacement for Galaxy S6 that will sync via USB, WiFi, or Cloud. The options may get overwhelming, so we offer free telephone technical support so that you can call and speak to an expert. CompanionLink has been downloaded more than 1.2 million times and has earned the trust of writers for USAToday.com and a 4.9-star review on our Google page.

How to sync Galaxy S6 with Outlook

  1. Download the 14-day trial of CompanionLink for Outlook
  2. In Settings, choose Android.
  3. Select the sync protocol from the options (Direct USB, Local WiFi, or DejaCloud).
  4. Download our free DejaOffice app on the Galaxy S6. You can find it in the Play Store on the device.
  5. During the DejaOffice setup wizard, select the same sync protocol you chose in Step 3 above.

Resources for how to set up Galaxy S6 Outlook sync

Setup Guides

Contact us if you have any questions or need further help. Our support staff is in-house and available by phone (+1 503-243-5200) and by email support.

The case for data security and a commitment to Galaxy and PC connectivity

We see things as a hierarchy. No one wants to lose what they had before. While the cloud is great, we don’t want to force people to use it when they are comfortable with traditional options that gave them and their data a secure path

So for us, USB sync is fundamental because it is a foundation technology that many business professionals rely on to secure their data between their PC and phones.

Wi-Fi and Bluetooth build on that because they are local, although both are OTA technologies which could be captured by local listening.

We also have our own cloud service, DejaCloud, that offers an automatic connection between your Galaxy S6 and PC Outlook. A change made in either Outlook or the S6 will automatically trigger an update to the other location. DejaCloud handles multiple devices (ie – iPad and Galaxy S6) like a champion. It’s designed to be real-time so you are guaranteed to always have access to the most current data.

Our commitment remains to all these technologies on as many phones as we can, including the exciting new Galaxy S6 and Galaxy S6 Edge.

Galaxy S6 pricing for US Carriers

The major carriers released their pricing plans for the new Galaxy S6 and Galaxy S6 Edge. CNET has a great article with the pricing. Our article is consolidating facts and figures so it is easier to understand.

AT&T’s Pricing for Galaxy S6 and S6 Edge

Galaxy S6 32GB
Next Plan (24-month installment): $22.84 per month
Traditional 2-year contract: $199

Galaxy S6 Edge
Next Plan (24-month installment): $27.17 per month
Traditional 2-year contract: $299

T-Mobile’s Pricing for Galaxy S6 and S6 Edge

Galaxy S6 32GB
24-month installment plan: $28.33 per month
Off contract: $679.92

Galaxy S6 Edge
24-month installment plan: $32.49 per month
Off contract: $799.76

Sprint’s Pricing for Galaxy S6 and S6 Edge

Sprint is bundling the device and service fees into a lease. Customers can turn in their device at any time and pay nothing else again to terminate the lease. If you wish to terminate the lease and keep the device, you must pay the remaining balance to keep the device. The off-contract price (ie – full balance) of the phone is rumored to be $650.

Galaxy S6 32GB – $80 per month lease
Galaxy S6 Edge 32GB – $85 per month lease

Galaxy S6 64GB – $85 per month lease
Galaxy S6 Edge 64GB – $90 per month lease

Galaxy S6 128GB – $90 per month lease
Galaxy S6 Edge 128GB – $95 per month lease

US Cellular’s Pricing for Galaxy S6 and S6 Edge

Galaxy S6 32GB with 2-year contract – $199
Galaxy S6 Edge 32GB with 2-year contract – $299

Verizon’s Pricing for Galaxy S6 and S6 Edge

Galaxy S6 32GB
24-month installment: $24.99 per month
Traditional 2-year contract: $200 after $50 mail-in rebate
Off contract: $600

Galaxy S6 Edge
24-month installment: $29.16 per month
Traditional 2-year contract: $300 after $50 mail-in rebate
Off contract: $700

The most complete Outlook app for HTC One M9

Yesterday, HTC published a number of productivity apps to Google Play Store in anticipation of the HTC One M9 release. Making its first appearance is a tasks app, called HTC Tasks, that integrates with Exchange and Google. It does a good job by handling key details like Task Priorities and Reminders; elements that heavy task managers require.

There is one problem, though, for people who rely on Outlook to manage their schedules, contacts, and notes. They do not want separate apps on the phone to do this. Outlook on the PC thrives because it is an all-in-one manager for email, contact info, scheduling, task management, and notes. One example of this is how PC Outlook lets you create categories can been used across different data (i.e. – contacts, tasks, notes). So a business users would know that the Blue Category called Business is for all data that is business-related while the Yellow Category called Personal is for all personal contacts, meetings, etc.

A true Outlook experience on HTC One

DejaOffice stores all key Outlook data – contacts, calendar, tasks, notes, categories, contact photos, and journal entries – in a single app on the HTC One. There is no other app, including Microsoft’s new Outlook app for Android, that stores all your Outlook data.

The benefit to DejaOffice’s approach is that a user can cross-pollinate data to do things like assign Contacts to Tasks or Notes, create appointments with people in the contact list, or look up a contact and see all the associated events or documents. These details enable the one thing people are looking for on their mobile – a true Outlook-like experience that mirrors how they use Outlook on their PCs. It’s key for the data relationships between fields in Outlook to exist on the mobile. DejaOffice enables this, starting from Categories all the way down to Journal.

Data security of your Outlook information

Many business users prefer not to host their Outlook data in the cloud. Many reasons validate this concern. The DejaOffice app has options to sync to the PC in a connected and cloud-free manner. People are not required to use an Office 365 cloud account, Exchange hosted account, or a Google account just to manage data between PC and phone.

To do this, the CompanionLink product must be installed on the PC.

USB Sync uses the traditional USB cable that comes with HTC One M9 to exchange data between PC Outlook. At no time is your data sent to the cloud in this setup.

Wi-Fi Sync is a variation on USB Sync where it also ensures no data is sent to the cloud. Instead of a USB cable, Wi-Fi uses your local network to exchange data. Both your PC and phone must be on the same IP (ie – in your home or office) for this to work.

Setup Guides

HTC One with a Mac and Outlook for Mac

Mac users are in luck. CompanionLink recently released a Mac app that keeps Android phones like HTC One synchronized with Outlook for Mac. With CompanionLink for Mac, you can sync direct so your data is never in Microsoft or Google’s cloud.

Uh Oh Protection for Outlook

HTC announced a new phone replacement initiative called the Uh Oh Protection. If your phone is damaged within he first year, HTC will replace it at no cost.

Think of CompanionLink and DejaOffice as the Uh Oh coverage for your Outlook data. If you ever run into trouble integrating your PC with your HTC One M9, simply call CompanionLink’s support hotline and an expert will help.