As a graphic designer, managing your creative work is your priority, but invoicing doesn’t have to be complicated. Whether you’re a freelancer or a small design firm, the right invoice app can help streamline your billing process, save time, and ensure you get paid on time.
In this article, we’ll look at the best invoice apps for graphic designers, focusing on FreshBooks as the number one choice, along with other great alternatives.
Overview of the 8 Best Invoice Apps for Graphic Designers in 2025
Here are eight of the best invoicing platforms for graphic designers, each offering unique features to help streamline your billing and payments.
| Software | Key Features | Best for | Pricing | Advantage |
| FreshBooks | Custom invoices, time tracking, expense management | Freelancers and small firms needing all-in-one invoicing | Starts at $21/month | Comprehensive invoicing and time tracking |
| HoneyBook | CRM, invoicing, contracts, project management | Creatives needing client and project management | Starts at $29/month | All-in-one platform for client management |
| Invoice2go | Simple invoicing, multi-payment options, expense tracking | Small businesses needing quick invoicing | Starts at $5.99/month | Fast invoicing with payment options |
| Dubsado | Custom invoices, proposals, contracts, automation | Freelancers needing client management and automation | Starts at $35/month | Tailored workflows and automation |
| Wave | Unlimited invoicing, payment tracking, financial reporting | Freelancers seeking free invoicing and basic accounting | Free for standard features | Free invoicing and accounting |
| Zoho Books | Custom invoices, multi-currency, tax reports, project management | Small businesses needing advanced accounting and invoicing | Starts at $15/month | Advanced accounting features |
| Xero | Recurring invoicing, mobile invoicing, bank reconciliation | Service-based businesses needing cloud-based invoicing | Starts at $29/month | Cloud-based invoicing with app integrations |
| QuickBooks | Custom invoices, expense tracking, bank feed integration | Small businesses needing full accounting and invoicing | Starts at $20/month | Comprehensive accounting and invoicing solution |
What are Invoice Apps for Graphic Designers?
Invoice apps automate the creation, sending, and tracking of invoices. For graphic designers, it helps with time tracking, creating professional invoices, and ensuring payments are processed efficiently. As your business grows, manual invoicing can lead to errors, missed payments, and lost time, making the right app a key part of your business strategy.
By automating invoicing, tracking billable hours, and integrating payment systems, invoice apps free up your time so you can focus on your creative work without worrying about missed payments or messy spreadsheets.
Key Features of Invoice Apps for Graphic Designers
When selecting an invoice app, certain features are critical for graphic designers:
- Customizable Invoices: Tailor invoices to match your branding and make them look professional with customizable graphic design invoice templates
- Time Tracking: Easily track billable hours spent on design projects
- Expense Management: Track business-related expenses, such as design tools and software
- Payment Integration: Seamlessly collect payments via PayPal, Stripe, or credit cards
- Client Management: Manage client information and communication in one place
- Mobile Access: View and manage your invoices and payments on the go
Why You Need Invoice Apps as a Graphic Designer
Without invoice apps, managing multiple clients, payments, and projects can become overwhelming. Manual tracking leads to errors like duplicate entries, missed payments, and disorganized records, making it harder to stay on top of your finances.
Invoice apps simplify the process by automating repetitive tasks and centralizing your invoicing and payment data in one platform. This helps you maintain accurate financial records and focus on growing your business.
1. FreshBooks
⭐⭐⭐⭐⭐ Rating: 4.5/5 (Capterra)
Overview:
FreshBooks is one of the most popular invoicing tools for freelancers and small design firms. It combines invoicing, time tracking, and expense management into a single platform. Its user-friendly interface makes it easy to create professional invoices, track billable hours, and manage client relationships.
Key Features:
- Customizable invoices with your branding
- Time tracking and project management tools
- Expense tracking and payment integration
- Client portal for easy invoice access and payment tracking
Best For: Freelancers and small design firms that need invoicing, time tracking, and expense management in one tool.
2. HoneyBook
⭐⭐⭐⭐⭐ Rating: 4.7/5 (Capterra)
Overview:
HoneyBook is a business management platform designed for independent professionals, including graphic designers. It combines CRM features, contract management, scheduling, and invoicing in a single platform. This makes it ideal for those who need to streamline client communication and project management.
Key Features:
- Client relationship management (CRM) and communication tools
- Invoicing and payment management
- Customizable contracts and workflows
- Project management tools and scheduling
Best For: Creatives and independent professionals who need a full suite of tools for managing clients and projects, along with invoicing.
Invoice2go
⭐⭐⭐ Rating: 4.3/5 (Capterra)
Overview:
Invoice2go is a simple and straightforward invoicing tool that’s perfect for small businesses, including freelancers. With its easy-to-use interface, you can send invoices, track expenses, and manage payments quickly.
Key Features:
- Invoice creation and customization
- Multi-payment options and payment reminders
- Expense tracking and reporting
- Mobile app for invoicing on the go
Best For: Small businesses and freelancers looking for a quick, easy invoicing solution.
4. Dubsado
⭐⭐⭐⭐⭐ Rating: 4.2/5 (Capterra)
Overview:
Dubsado is an all-in-one business management tool that goes beyond invoicing, offering contract management, scheduling, and client workflows. It’s ideal for graphic designers who want to streamline their entire client process from initial contact to project completion.
Key Features:
- Customizable invoices, proposals, and contracts
- Client portals and scheduling tools
- Workflow automation and task management
- Integration with payment processors like PayPal and Stripe
Best For: Freelancers and small businesses looking for a comprehensive client management system that includes invoicing and project management.
5. Wave
⭐⭐⭐⭐ Rating: 4.4/5 (Capterra)
Overview:
Wave is a free invoicing and accounting software that’s perfect for freelancers and small businesses on a budget. It offers easy-to-use invoicing tools with no monthly subscription fees, making it an ideal choice for designers just starting out or looking for a simple invoicing solution.
Key Features:
- Unlimited invoicing with customizable templates
- Automatic payment tracking and reminders
- Simple accounting and financial reporting tools
- Integration with bank accounts for automatic transaction syncing
Best For: Freelancers and small businesses looking for free, simple invoicing and basic accounting features.
6. Zoho Books
⭐⭐⭐⭐ Rating: 4.4/5 (Capterra)
Overview:
Zoho Books is a full-featured accounting platform that offers invoicing, project management, and expense tracking. It’s ideal for growing businesses that need a comprehensive accounting tool, but it’s also a solid choice for graphic designers who need invoicing with more advanced features.
Key Features:
- Customizable invoices with multi-currency support
- Expense tracking and project management
- Automated workflows and recurring invoices
- Tax calculation and reports for easy tax filing
Best For: Small businesses that need robust accounting and invoicing.
7. Xero
⭐⭐⭐⭐ Rating: 4.4/5 (Capterra)
Overview:
Xero is a cloud-based accounting system with a strong focus on invoicing and financial management. It’s perfect for service-based businesses and lets you invoice on the go. Xero integrates well with many third-party apps, providing a comprehensive solution for small businesses.
Key Features:
- Recurring invoicing and payment links
- Mobile invoicing and cash flow insights
- Real-time bank reconciliation
- Over 1,000 app integrations
Best For: Service-based businesses and freelancers who need cloud-based invoicing and accounting tools with mobile access.
8. QuickBooks
⭐⭐⭐⭐ Rating: 4.3/5 (Capterra)
Overview:
QuickBooks is one of the most widely used accounting platforms, offering invoicing, expense tracking, and financial management. It’s ideal for freelancers and small businesses that need more advanced accounting features alongside invoicing.
Key Features:
- Customizable invoices and payment reminders
- Bank feed integration for automatic reconciliation
- Expense tracking and detailed reporting
- Integration with over 750 apps
Best For: Small businesses that need full accounting features and invoicing.
Which Invoice App is Right for You?
Choosing the right invoice app depends on your specific needs as a graphic designer. If you want an easy-to-use, comprehensive solution for invoicing and time tracking, FreshBooks is your best bet. For those looking for a simple, cost-effective solution, Wave or Invoice2go is a great choice. If you need a more robust business management tool, Dubsado and HoneyBook provide excellent client management features along with invoicing.
By adopting the right invoicing tool, you’ll save time, reduce errors, and ensure you’re paid promptly, allowing you to focus on what you do best: creating amazing designs.