How to Use Outlook without Subscription

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Follow these steps to use Microsoft Outlook without paying for a subscription.

  1. Change your Online data to Offline Data.
  2. Use non Office 365 Email.
  3. Obtain an Alternate Email Client or Obtain an Outlook Perpetual License
  4. Cancel your subscription.
  5. For Contact, Calendar, Tasks and Notes Sync, use DejaOffice

You can save money and headaches by using Microsoft Outlook and Microsoft Office without a subscription. Follow these detailed steps to make the change.

#1 How to change your Online Data to Offline Data


Copy each Outlook 365 folder containing the data you want to move using the steps below:

  1. In your Outlook Calendar list, right click on the calendar folder you want to move offline
  2. Select "Copy Calendar"
  3. Select your offline data file > Press OK
  4. The calendar data will now be copied into the new offline data file
  5. Repeat these steps for contacts, tasks, notes, email.

Alternate Outlook Back Up Steps How to Back Up Outlook

# 2 Use non Office 365 Email

Switch to an email provider that is not Microsoft

  • Corporate Email - Switch Outlook and the Phone to use Exchange, IMAP or Pop 3 accounts.
  • Gmail - Set up your email to use Gmail directly.
  • Your Internet provider also provides standard email services.
  • Your domain provider may need to change MX records.

#3 Use an Alternate Email Client or Obtain Outlook License

Alternate Email Client:

We recommend Thunderbird!

Obtain Outlook Perpetual License:

Microsoft sells an Outlook Perpetual License as a part of the following Office Packages:
Office Home & Business 2019 $229.99 Outlook, Word, Excel, PowerPoint, and OneNote
Office Professional 2019 $439.99 Outlook, Publisher, Access, Word, Excel, PowerPoint, and OneNote

#4 Cancel your Office 365 Subscription

  1. Sign in to the page with the Microsoft account associated with your subscription.
  2. Look for the Cancel link or Expires on date.
a. If you see a Cancel link under the subscription name, select Cancel.
b. If you don't see an option to cancel, automatic renewal might be disabled. Your subscription will end on the Expires on date.
NOTE: After your subscription is canceled, Office will run in View Only or reduced functionality mode. In View Only mode, you'll still be able to open and print documents, however you won’t be able to edit them or create new ones.
Click here for more info

# 5 For Contact, Calendar, Tasks and Notes Sync, use DejaOffice

DejaOffice PC CRM Standalone
DejaOffice for Android
DejaOffice for iPhone