CompanionLink for Outlook - Outlook to Google Sync Setup Guide

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Install CompanionLink for Outlook on your PC

  1. Click Here to Download and install CompanionLink for Outlook if you have not already done so.
  2. Run "CompanionLink" from your desktop or start menu.
  3. Under "From" on the left select Microsoft Outlook.
  4. Under "With" on the right, select Google.

Sign in to Google

1. Select Settings on the right under Google.
2. In the popup that appears, enter your email address. Please include the full Google email address. Click Next.
3. Enter enter your Gmail password. Click Next.
4. Click the "Allow Access" button in the bottom right to finalize the Google Login.
5. Click Ok, Click Ok again and choose "Yes" to the "Sync Now?" prompt.

More Google Settings

  1. If you are unable to Sign in to Google with the above steps, the Manual OAuth Process will provide an alternative method for allowing CompanionLink to access Google. Typically this will not be necessary.
  2. If you only want to sync the default calendar you would select this option. This is the main calendar that comes with every Google Account.
  3. Google allows the creation of multiple calendars. If you wish to synchronize the content of all your calendars you would select this option.
  4. If you wish to only synchronize specific calendars you would select this option and then choose the corresponding calendar.
  5. If you are syncing to multiple calendars you would specify the specific calendar you wish the information to sync to by default here.
  6. Google does not support categorization as some databases do, this option can sync an assigned color category of an event in your database (if your database supports this) to an Event Color in Google.

Using Tasks in the Google Calendar

Google's updated Task system allows you to quickly add tasks to the Google either via the Web Calendar or directly from your Google Email page. By default Google Calendar sets the Tasks to a Reminder calendar. To manage Tasks in the Google Calendar you will need to change the Reminder Calendar to the Tasks Calendar.

1. Sign into your Google calendar here.
2. On the left, place your mouse over the Reminders calendar and click the three dots.
3. Select the Switch to Tasks option.

  • Google has just released a new Tasks app. CompanionLink for Google can populate this directly from your Outlook Tasks.

Using Modern Colors with Google Calendar

Google recently made a change to their colors list. To allow for color categories in Outlook to sync to Google event colors, enable the "Modern Colors" option in CompanionLink.

1. Open CompanionLink.
2. Click Settings on the left.
3. At the bottom of the page put a check in "Modern Colors"

To have our skilled technicians set-up your sync for you, check out our RunStart or Premium Support options.

If you still have questions or issues, please contact our support either via Email here or Phone at (503) 243-5200 (Monday - Friday 7 AM - 3:30 PM PT).