Time is the most valuable resource—yet most teams waste countless hours switching between apps, searching for information, and performing manual repetitive tasks. The promise of digital tools was supposed to create efficiency, but the reality of using dozens of disconnected applications has created new forms of digital friction and productivity drains. What if your entire workflow could be streamlined within a single platform designed for intelligent collaboration? This is where teams discover the true value of the best project management tools that actually unify rather than fragment their work. Lark offers numerous advanced features that most users never fully explore—capabilities that can transform how your team communicates, executes tasks, and manages projects. Here are six powerful Lark features you’re probably not using yet that can immediately recover hours of lost productivity.
Lark Messenger: Convert messages to tasks instantly
While most teams use Lark Messenger for basic communication, few leverage its powerful action-oriented capabilities. The message-to-task conversion feature represents one of the most significant time-saving tools available.
- Instant action creation: Transform any message into a tracked task without leaving the chat interface.
- Clear ownership & deadlines: Assign an owner, set a due date, and add detailed instructions in seconds.
- Seamless Tracking: The task converted from a message in your chat will automatically appear in the assignee’s Lark Tasks list and can be visualized on their calendar.
- Eliminate app switching: This removes the need for separate project management tools or manual task entry, ensuring decisions immediately translate into action.
Lark Base: Advanced automation and workflows
You likely use Lark Base as a simple, flexible database, but it’s so much more. The real power lies in its ability to automate repetitive processes that consume your team’s time. Stop manually updating records and sending reminders; let Lark do the work for you.
- Trigger-based actions: Without codes, set up rules to send notifications, update fields, or assign tasks automatically when records change.
- Complex process handling: Create a sophisticated automated workflowthat can update multiple records and post to chat groups based on predefined triggers.
- Proactive productivity: Transform static databases into proactive systems that manage processes automatically.
Lark Calendar: Smart meeting preparation
Lark Calendar does more than just help you schedule meetings. It has smart features that help you get ready for meetings and organize your thoughts. Stop scrambling for notes and documents right before a call; this feature ensures everyone is on the same page before the meeting even starts.
- Prepare file with ease: Use “Create Meeting Notes” to generate a new linked Doc or “Link Existing Document” to upload existing materials from the cloud.
- Ensure all set up: Attach relevant documents directly to calendar events, ensuring all participants have access beforehand.
- Holistic time view: The calendar displays tasks with due dates, providing a comprehensive view of deadlines alongside meetings to prevent overbooking.
Lark Approval: Streamline organizational decisions
Manual approval processes can be slow, confusing, and difficult to track. Lark Approval is a powerful feature that most teams overlook, despite its potential to save hours. Get rid of messy email chains and paper forms by building customized, automated approval flows for any process.
- Customizable templates: Ready-to-use, tailored approval processes for expenses, time-off, purchases, and contracts.
- Flexible routing: Configure approval chains for sequential, parallel, or conditional routing based on thresholds or departments.
- Automatic notifications: The system automatically routes requests to approvers and sends reminders for pending actions.
- Full audit trail: Maintain complete transparency and compliance with a detailed record of every decision and its timestamp.
Lark Meetings: Break down language barriers
Lark Meetings are designed for global teams, with powerful built-in features that eliminate language as an obstacle to collaboration. Many users are unaware of these capabilities, which can transform meetings with international colleagues.
- Real-time subtitles: Automatically generate live subtitles that detect speech in Chinese, English, and Japanese during meetings.
- Multi-language translation: Translate meeting subtitles into dozens of additional languages to accommodate diverse teams.
- Live Docs: View, edit, comment, and react with emojis to the docs the host shares.
- Inclusive collaboration: Ensure every participant can follow the discussion in real-time, regardless of their native language, making cross-border meetings significantly more productive and inclusive.
Conclusion
There is often a fine line between productive teams and teams that feel overwhelmed, and this distinction typically comes down to how well they utilize their available toolsets. Lark’s advanced features present an excellent way to remove time-wasting activities and build streamlined work processes. By tapping into the six under-utilized features, from automated workflows to smart meeting tools, the team was able to recover hours of productivity each week. As business process management software, the true power of Lark lies in its environment to manage routine tasks efficiently and automatically, allowing human attention to more strategic work. Stop wasting precious time on manual processes and start using your collaboration platform smarter so that you’re not working harder!