How to set up iCloud for Windows to sync Outlook Contacts, Calendar and Tasks to your iPhone or iPad

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1. Installing and connecting iCloud to the PC and your Apple device.
2. What you get with the iCloud sync.
3. Getting more from Outlook.

Installing and connecting iCloud


Installing iCloud on your PC

1. Download iCloud for Windows application here:
2. Once the file has been downloaded, open it to begin the installation and follow the prompts.

Connecting the iCloud account to the PC
After the iCloud application has been installed on the PC:

1. Open the iCloud program. Enter your Apple ID and password to sign in.
2. In the list of items to sync, ensure Outlook is checked.
  • Note: This will create specific folders associated with iCloud that are separate from the rest of your Outlook data.

After connecting the account to Outlook, depending on the size of your database within a few minutes emails, contacts, calendar, and tasks should be fully synced between your PC and Apple device.

Connecting an iCloud account to your Apple device
By default all Apple devices will have you create and connect an iCloud account when first setting up the device. If you need to manually connect an iCloud account, use the following steps:

1. Open the Settings of the Apple device.
2. Find Accounts and Passwords, tap it and under the Accounts heading, select Add Account.
  • For Apple devices with iOS 10 and prior, Accounts will be under the Mail option in the Apple settings.
3. Select iCloud from the list.
4. Enter your iCloud email and password, then tap Next in the top right.
5. Enable the data sets you would like to sync and tap Save.

After connecting the account, depending on the size of your database within a few minutes, emails, contacts, calendar, and tasks should be fully synced to your Apple device.

What you get with iCloud sync

Currently, iCloud supports the synchronization of Email, Contacts, Calendars, and Tasks (Reminders). The Contacts, Calendar, and Tasks (Reminders) synced by iCloud will appear directly to the "native" Apple Apps for each of these data sets.

Limitations of the Sync:

1. Data synchronization:
iCloud will create new folders in your Outlook specifically for iCloud data. It can not sync to any other accounts that are currently connected to Outlook.
2. Data types that sync:
iCloud only supports sync of Email, Contacts, Calendar, and Tasks (Reminders) from Outlook. There is no support for standalone Notes.
  • While iCloud does list a Notes sync, this is only a sync between the Apple device and iCloud server, they will not sync to the Notes in Outlook.
3. Calendar View Limitations:
Using the iCloud sync, Outlook data appears directly to the "native" Apple calendar. The Apple calendar is limited to a Day, Month, and Agenda (List) view and does not support categorization from Outlook.
4. Contact View Limitations:
Contacts are limited to a single list view and only two sort options. The Apple contacts app does not support any kind of grouping or advanced data entry.

For better views, more fields, advanced sorting\grouping, and categorization of your data, see "Getting more from Outlook" in the next section.

Getting more from Outlook

For those in search of a more complete sync of the data in Outlook, we recommend using CompanionLink and DejaOffice. Using these two programs together, syncs not only Contacts and Calendar, Tasks, Notes, and Color Categorization for all data types.

Along with more of your information syncing, DejaOffice also supports advanced sorting and grouping options and even more fields from Outlook.

For those that prefer a non-server based sync, DejaOffice is one of the few sync services that offers local sync methods such as Wifi and Direct USB for all Apple devices.

CompanionLink supports synchronization of Contacts, Calendars, Tasks, and Notes from all POP3\IMAP accounts. CompanionLink uses your current data files in Outlook, it does not add new folders.

For installation\use of CompanionLink and DejaOffice please refer to the guides below: