The short answer is this: Categories.
Creating a category called “Personal” allows you to keep your home life organized in its own section of your database. Your complete database is on your device, but it’s easily sorted so that you only see the data that is relevant to your current situation.
Unfortunately, not all devices have category functionality, and those that do are often limited. To remedy this, DejaOffice allows you to create and manage categories, as well as assign colors to them to further differentiate your data. This exponentially boosts productivity, especially once you begin to use colors to cue yourself for the urgency or types of tasks. Red means must-do and urgent. Yellow means phone calls. Orange means it’s not the end of the world if you miss this appointment or meeting. And so on. At a glance, you will be able to know how many urgent meetings, calls, etc., you have on any given day.
Taking this a step further, you can then use CompanionLink’s sync software to sync your phone to your PC. CompanionLink gives you the option to ignore your personal contacts during sync. This allows you to keep your work data up to date in programs like Outlook, ACT, and more without mixing in personal data on a work computer.
So, with a little help from DejaOffice and CompanionLink, you’ll be down to just one phone all while keeping your work data synced and personal data separated!
DejaOffice for Android v1.11 is now in beta, and available for direct download at dejaoffice.com/androidapp. The newest DejaOffice update includes a powerful new grouping feature that allows you to group your data by a variety of fields. For example, you can now group your contacts by category, company name, or city.
This is an incredibly robust feature that is sure to save time and help you organize better. I’ve spoken to sales guys who travel around the country, and they’ve often said that it would be helpful to be able to fly into a city (say Denver) and pull up a list of contacts from that city. Easy. Or imagine that you want to quickly view all your contacts that work at Intel. Done.
We’re pretty excited about the new grouping feature. To download the latest beta of DejaOffice, point your Android browser at dejaoffice.com/androidapp. Let us know what you think in the comments below!
As many Outlook users will tell you, categories play an important role in keeping everything organized. Categorizing your contacts, calendars, notes, & tasks helps you to break them down into manageable groups of information. Color-coding this information further helps by giving you the ability to interpret data at a glance. For example, I use yellow to signify a business call. I use red to denote a mission critical appointment. I use blue for business meetings, and green for personal meetings. Just by glancing at the color of an appointment, I know what it’s for.
Business people rely on similar systems every day to be productive. However, another thing many Outlook users will tell you is that they have not found a great way to sync categories to the iPhone, iPod Touch, iPad, & Android devices.
This is a major concern for many people. The ability to categorize data efficiently becomes severely limited when it is only accessible at the computer. We are a mobile society, and we need our information available at a glance if we are to stay productive on the go. Therefore, the ability to sync Outlook categories is not just convenient for most users, it’s quite important!
That’s where DejaOffice enters the picture. DejaOffice is a free iOS and Android app that we built in response to the need for a great way to sync data from Outlook, as well as a variety of other popular Personal Information Manager programs. Using DejaOffice in conjunction with CompanionLink for Outlook allows you to sync your existing category data from Outlook to your Apple or Android device over Wi-Fi or via CompanionLink Secure Hosted Wireless. With DejaOffice and CompanionLink, you are able to take your categories with you! For more information on how to set up and sync Outlook categories, visit our support page.