Sync Gmail with Outlook

Email accounts (and related services) are all about communication. Companies both large and small depend on contact lists, calendar entries, and tasks within programs such as Microsoft Outlook for effective communication and time management. It is essential for this communication to extend beyond one application – and even beyond computers as a platform. In this day and age, smartphones, tablets, PDAs, and phablets have become essential tools of communication with customers and co-workers, thanks to companies such as Google. So, how do you sync Gmail with Outlook?

All Syncs are Not Created Equal

For users who prefer a free, albeit very limited Google to Outlook synchronization process, there are a few solutions. It is possible to set up a new IMAP account within Microsoft Outlook, which can be connected with a Gmail account. However, this does not support full synchronization of existing Outlook data. Instructions for this process can be found here. A free program named Contacts Sync also exists, but “it appears to ignore Gmail entries without data in the last-name or e-mail fields,” according to Dennis O’Reilly of CNET. Neither of these free work-arounds appear to be a viable solution for business-oriented environments, in which data integrity is of critical importance.

Additionally, Google recently discontinued its free offering of its App Sync, which has left many people wondering what the best way is to sync Gmail with Outlook.  Though this option is still available for paid users of Google Apps for Business, this may be cost prohibitive at $50 per year for every user.

CompanionLink Syncs Gmail with Outlook

Sync Gmail with Outlook via CompanionLink

  • CompanionLink was designed for professionals who require functionality, reliability and performance.
  • No changes to your existing Outlook account are needed.
  • CompanionLink for Google offers a fully featured method to sync Gmail with Outlook data (PST files) — Contacts, Calendars, and Tasks are supported.
  • Your license is a one time fee; there is no expensive recurring cost.
  • Sync Gmail with Outlook free for two weeks, when you start your trial.
  • Free, detailed setup guides are also available for this process.

These facts and more make CompanionLink for Google the clear choice for your sync!

Sync Outlook Calendar with Android

For the business-savvy professional with an Android smartphone, phablet or tablet who uses Microsoft Outlook every day, the question of the month is “How do I sync Outlook calendar with Android?” This valuable synchronization option was previously made possible using a free service from Google. However, this option has since been discontinued, and there isn’t a lot of information available about what the best option is, going forward. CompanionLink for Outlook is just what the doctor ordered.

Synchronize Caledar with Outlook and Android

Two-Way Sync Between Outlook and Your Android

It is possible to import your Google calendar into Outlook using the ICAL protocol. However, performing two-way synchronization between your non-exchange Outlook calendar and an Android device can seem very difficult, as there is no fully featured proprietary solution from either Google or Microsoft at present. In addition, carrier or device specific solutions often fall short of expectations and do not offer free technical support over the phone.

Unlike the solutions our competitors offer, CompanionLink for Outlook supports seamless sync between Android and Outlook calendars with no add-ins or plug-ins required. Plus, free technical support via phone and email is available! Device specific calendar management apps, which are not supported on all Android smartphones, typically do not offer high integrity synchronization of additional conduits. These include Contacts, Tasks, Notes and Journal. CompanionLink’s free Android app, DejaOffice, supports all of these with a consistent user experience no matter what device it is installed on.

How to Sync Outlook Calendar with Android

CompanionLink for Outlook makes bi-directional sync with Android devices easy! Just perform the following steps (and be sure to view our Setup Guides for additional information):

  1. Download and install the free two week free trial of CompanionLink for Outlook onto your PC, and download the DejaOffice CRM app onto your Android (available from the Play Store)
  2. In CompanionLink for Outlook, set the “Device you want to sync with” to Android
  3. Next, choose from seven possible sync methods (USB, WIFI, Cloud and Bluetooth options are available!)
  4. From CompanionLink’s “Select your PC or web database” dropdown menu, choose Microsoft Outlook 2000 – 2013
  5. Complete the DejaOffice Setup Wizard on your Android
  6. Press “Sync”

For all of your Outlook and Android calendar sync needs, CompanionLink has you covered.

BB10 sync

BlackBerry 10 arrives on January 30. BB10 sync to standalone Microsoft Outlook is a topic that no one is talking about. If your company runs a Microsoft Exchange Server, BlackBerry Enterprise Service 10 will manage over-the-air sync of Outlook data to BlackBerry 10 devices. People without Microsoft Exchange who are using the version of Microsoft Outlook that came with MS Office are left without any tools for bb10 sync.

Google Sync end-of-life affects BB10 devices

Google’s end of life announcement for free Google Sync services devastates BB10 users with Outlook. People with free Gmail accounts can no longer sync Outlook to Gmail to BB10 devices.  This directly affects standalone Outlook users because their data is now isolated on an island (ie – Outlook) with no options from RIM to get the data to BB10 devices. Legacy BlackBerry devices used BlackBerry Desktop Manager to solve this problem. However, BBDM will not ship with BB10 devices.

CompanionLink announces BB10 sync for standalone Outlook

CompanionLink will offer direct BB10 sync support for standalone Microsoft Outlook. BB10 sync options will include USB sync that works similar to BlackBerry Desktop Manager, and DejaCloud sync that works over-the-air. CompanionLink will ship their BB10 sync solution the same day the first BB10 devices arrive in people’s hands. Support for Outlook 2000, 2003, 2007, 2010, and 2013 will be included. For more info on BB10 sync, bookmark this page that will be updated by CompanionLink as more news about BB10 emerges.

Outlook 2013 with Gmail (end of life for Exchange ActiveSync)

Integrating Outlook 2013 with Gmail just got a little more complicated. Google announced that they will cease support for Google Sync (which runs on Exchange ActiveSync technology) for new users on January 30, 2013. New Gmail accounts will not be able to use Exchange ActiveSync without a paid Google Apps account.

Here’s a workaround for integrating Outlook 2013 with Gmail.

1. Set up Outlook 2013 with Gmail IMAP to get email capabilities in Outlook.

A. Set up your Gmail acccount with IMAP.
Incoming Mail (IMAP) Server – Requires SSL
- imap.gmail.com
- Port: 993
- Requires SSL:Yes

B. Outgoing Mail (SMTP) Server – Requires TLS
- smtp.gmail.com
- Port: 465 or 587
- Requires SSL: Yes
- Requires authentication: Yes
- Use same settings as incoming mail server

C. Full Name or Display Name: [your name]

D. Account Name or User Name: [your full Gmail address] (user…@gmail.com). Google Apps users, please enter user…@your_domain.com

E. Email address:your full Gmail address (user…@gmail.com) Google Apps users, please enter user…@your_domain.com

F. Password: [your Gmail password]

2. Use the CompanionLink for Google tool to sync Outlook 2013 with Gmail.

CompanionLink will sync Outlook and Gmail contacts, calendar, and tasks. It’s available as a free trial for 14 days. Just $14.95 to buy and works on multiple PCs.

Credit steps in #1 above to Tiaan.

Google Calendar Sync alternative

Update: Click here for the latest on Google Calendar Sync

Google discontinued distribution of their free Google Calendar Sync tool last week. This affects people who need to sync Outlook calendar with Google calendar. Google’s announcement left many people clamoring for a Google Calendar Sync alternative.

CompanionLink has a Google Calendar Sync alternative for $14.95, CompanionLink for Google synchronizes Outlook calendars, contacts, tasks, categories, and contact photos with Gmail and Google Apps accounts. You can install CompanionLink on three computers for  $14.95. Free US-based phone support and software updates are included.

Like a true Google Calendar Sync alternative, CompanionLink can be set up for automatic sync between Outlook and Google on a 5-minute timer. CompanionLink runs in your system tray on your PC desktop and will synchronize changes between Outlook and Google.  Outlook 2000, 2003, 2007, 2010, and 2013 are fully supported, in addition to Outlook Business Contact Manager 2007 and 2010.

Palm OS on your Android, iPhone and iPad? Not exactly, but we have the next best thing.

It’s amazing how simple and effective Palm and Treo handhelds were for managing contacts, calendar, tasks, and memos. Little things like Categories for Business and Personal, creating appointments with a minimum number of screen taps, and being able to hide memos using a password were great productivity features for power users and business professionals. To top it off, Palm Desktop was among the most lightweight PIM tools ever.

We tried to capture this focus on productivity and efficiency in our DejaOffice app for Android and iOS. The app gives you Palm-like features on the current generation of Android, iPhone, and iPad devices.

We took it one step further by allowing integration of DejaOffice with tools like Palm Desktop, Outlook, ACT! and Lotus Notes. For Android devices, you get to choose whether you want DejaConnect USB sync like the old HotSync model, or if you want DejaCloud sync where your devices and desktop are automatically kept in sync via the cloud. CompanionLink desktop software and DejaOffice app has you covered for productivity and two-ways synchronization. The beauty is that DejaOffice works for all Android and iOS devices.

Must-know guide for moving from BlackBerry to iPhone

This guide helps you move email, calendar, contacts, tasks, and notes from BlackBerry to an iOS device like iPhone or iPad

Email

iPhone’s email app supports the most popular email accounts – Exchange, IMAP, POP3, iCloud, Yahoo!, AOL, Hotmail, and Google/Gmail.  If you use an email service not listed above and need to find incoming/outgoing server details to set up IMAP, do a Google search for your service’s name followed by “IMAP settings”.

Contacts, calendar, tasks, and notes

You can use one free app to move all of this data.  CompanionLink has software that will sync your complete Outlook data with categories with iPhone.

Step 1: Use BlackBerry Desktop Software to backup your BlackBerry data to Microsoft Outlook.

Step 2: Download a free 14-day trial of CompanionLink for Outlook to your PC. Configure it to sync Outlook to iPhone using the CL Secure Hosted Wireless service. It’s completely free during the 14-day trial period. You will be prompted to buy if you wish to continue synchronizing after the trial expires. Licenses start at $14.95.

Step 3: Click the Sync button in CompanionLink and watch your Outlook data move to your iPhone.

Get it right the first time by hiring a professional to do it for you

CompanionLink offers a $49 service where a migration expert will log into your PC and move your data to your iPhone.  The service is called RunStart.

If you have any questions about moving to the iPhone platform, email us at sales@companionlink.com.

Must-know guide for moving from BlackBerry to Android

Business professionals cannot afford to lose data during a move to Android.  This guide helps you reliably move email, business relationships, calendar agenda, to-do lists, notes, and text messages from BlackBerry to any Android phone or tablet.

Email

Android’s email app supports Exchange, IMAP, POP3, and Google/Gmail accounts.  This lets you to set up virtually any email service.  Here is a basic guide to set up email on Android.  If you need incoming/outgoing server details about your specific email service, do a Google search for your service’s name followed by “IMAP settings”.

Here are settings for some popular email services:
Yahoo! – http://mobile.yahoo.com/mail/android (click on the IMAP tab)
AOL – http://email.about.com/od/accessingaolmail/f/AOL_Mail_IMAP_Settings.htm
Hotmail – http://windows.microsoft.com/is-IS/hotmail/mobile?t1=t4

Contacts, calendar, tasks, and notes

You can use one free app to move all of this data.  CompanionLink has software that will sync Outlook with Android.

Step 1: Use BlackBerry Desktop Software to backup your BlackBerry data to Microsoft Outlook.

Step 2: Download a free 14-day trial of CompanionLink for Outlook to your PC. Configure it to sync Outlook to Android using the DejaCloud service. Here is how your setup should look when configured correctly.  (If you want to continue synchronizing Android with Outlook after the 14-day trial is over, you can buy a license for $14.95.)

Step 3: Click the Sync button in CompanionLink and watch your Outlook data move to your Android.

Text messages

David Hope has developed a free tool that moves SMS text messages from BlackBerry to Android.  The tool is available at http://hope.mx/blackberry2droid.

Get it right the first time by hiring a professional to do it for you

CompanionLink offers a $49 service where a migration expert will log into your PC and move your data from BlackBerry to Android.  The service is called RunStart and has been used by hundreds of business professionals to safely move their data to Android without data corruption or data loss.

If you have any questions about moving to the Android platform, email us at sales@companionlink.com.

Hacked clouds

Steve Wozniak predicts that the Cloud is going to be a “horrendous” place in the near future. We tend to agree, if Woz is referring to large players in the cloud market who attract ire.

Amazon, Apple, Dropbox, and Google have all been in the news cycle this week due to hacked or breached data that is stored in their secure clouds. The only Goliath spared the doom and gloom is, ironically, Microsoft. Mat Honan’s situation has become the talk of the town. But for every Honan, there are many others whose cloud security plight doesn’t reach mainstream news.

With this week’s dust-up, it’s clear that while the marketing departments at each of these companies want you to believe that you own your data and everything is meticulously watched-after, what they really mean is anyone with half a brain can own your account and data if a few security questions are answered correctly to a customer service “specialist” who also happens to be a college student. (No offense against college students.)

None of this is new. Hacked clouds and online security breaches have been happening since Salesforce.com made “cloud” armchair language. However, the more dust that flies due to breaches, the harder it becomes for business decision makers to move their enterprises to the cloud. Imagine how many companies were close to migrating their enterprise to the cloud last week, only to have pulled the reigns and wait for a better day when they can look their customers in the eye.

What we need is the emergence of private clouds that are not run by the Goliaths who have a financially vested interest to mine, sell, advertise, or otherwise disclose your data.

Small private turnkey clouds are too mundane to catch the ire of hackers. Think of the Windows OS virus magnet compared to the fledgling Mac OS X in the early days. Fewer hackers went after OS X because Apple wasn’t Goliath (oh the irony) and didn’t have the aura of world dominance. Our society thrives on small underdogs who fight to provide a more honest experience to people.

Where are the honest private clouds?

Business features of Palm OS on your Android

The Verge recently did an excellent write-up on StyleTap’s app that emulates Palm OS on Android devices.  CompanionLink pays much reverence to Palm OS because we got our start with that platform.  However, we’re a strong fan of adopting the new Android OS instead of fighting it.

Bringing business features from Palm OS to Android

Palm OS had simple and functional capabilities for business contact management, calendar scheduling, task management, and note-taking.  We have developed a PalmOS-like business PIM/CRM app for Android.  It’s called DejaOffice and is currently available for free on the Google Play store.  The existence of DejaOffice is rooted in transforming Android devices into business CRM tools that mirror the simplicity and functional themes of Palm OS.  As topping on the cake, we wish to also take advantage of the powerful features of today’s smartphones (GPS, location awareness, etc.).

More info on DejaOffice available at www.dejaoffice.com.